{"component": "clause", "props": {"groups": [{"snippet": "10.1. In addition to the obligation set out in Clause 9 Customer agrees to complete a Rooming List for all persons forming part of the Customer\u2019s group.\n10.2. The Customer will be supplied with the Rooming list following the payment of their final instalment under Clause 6.4.\n10.3. The list must be completed in the format provided unless otherwise agreed.\n10.4. The Rooming List must be completed in accordance with any instructions given by the Organiser and must be submitted no later than 28 days before the date of the Event.\n10.5. Completion of the Rooming List is mandatory and failure to complete may lead to termination of this agreement.", "samples": [{"hash": "xGTW1SZBWc", "uri": "/contracts/xGTW1SZBWc#rooming-list", "label": "Standard Terms and Conditions of Booking", "score": 21.6625595093, "published": true}], "snippet_links": [{"key": "the-obligation", "type": "clause", "offset": [21, 35]}, {"key": "set-out", "type": "definition", "offset": [36, 43]}, {"key": "clause-9", "type": "clause", "offset": [47, 55]}, {"key": "customer-agrees-to", "type": "clause", "offset": [56, 74]}, {"key": "of-the-customer", "type": "clause", "offset": [128, 143]}, {"key": "the-customer-will", "type": "clause", "offset": [159, 176]}, {"key": "payment-of", "type": "definition", "offset": [225, 235]}, {"key": "final-instalment", "type": "clause", "offset": [242, 258]}, {"key": "under-clause", "type": "clause", "offset": [259, 271]}, {"key": "must-be-completed", "type": "clause", "offset": [292, 309]}, {"key": "unless-otherwise-agreed", "type": "clause", "offset": [333, 356]}, {"key": "in-accordance-with", "type": "definition", "offset": [399, 417]}, {"key": "by-the-organiser", "type": "clause", "offset": [441, 457]}, {"key": "date-of", "type": "clause", "offset": [513, 520]}, {"key": "the-event", "type": "definition", "offset": [521, 530]}, {"key": "completion-of-the", "type": "clause", "offset": [538, 555]}, {"key": "failure-to-complete", "type": "clause", "offset": [586, 605]}, {"key": "termination-of-this-agreement", "type": "clause", "offset": [618, 647]}], "size": 1, "hash": "36b15c3291ccb9847d6a54af73ec53f2", "id": 4}, {"snippet": "The Tour Operator will make a rooming list available to Chilo with names of clients, any dietary requirements and medical i nsurance det a i l s no less than 30 days prior to arrival (or at the time the reservation is confirmed, if the reservation is made within 30 days prior to arrival).", "samples": [{"hash": "8Qb4aSJABgZ", "uri": "/contracts/8Qb4aSJABgZ#rooming-list", "label": "Memorandum of Agreement for Tour Operators", "score": 25.4009819031, "published": true}, {"hash": "lEyK64cMxAw", "uri": "/contracts/lEyK64cMxAw#rooming-list", "label": "Memorandum of Agreement for Tour Operators", "score": 21.2012329102, "published": true}], "snippet_links": [{"key": "tour-operator", "type": "clause", "offset": [4, 17]}, {"key": "available-to", "type": "definition", "offset": [43, 55]}, {"key": "of-clients", "type": "clause", "offset": [73, 83]}, {"key": "dietary-requirements", "type": "clause", "offset": [89, 109]}, {"key": "i-nsurance", "type": "clause", "offset": [122, 132]}, {"key": "s-no", "type": "clause", "offset": [143, 147]}, {"key": "prior-to", "type": "definition", "offset": [166, 174]}, {"key": "at-the-time", "type": "definition", "offset": [187, 198]}], "size": 4, "hash": "6de92532a74611b4dbbeb82462014cdd", "id": 1}, {"snippet": "Please forward this to us at least ten days prior to arrival.", "samples": [{"hash": "fFVSR7xLJgy", "uri": "/contracts/fFVSR7xLJgy#rooming-list", "label": "Group, Conference and Banqueting Terms & Conditions", "score": 26.1373329163, "published": true}], "snippet_links": [{"key": "prior-to", "type": "definition", "offset": [44, 52]}], "size": 1, "hash": "197457569cb4be4fb28a19f3e7b60b91", "id": 3}, {"snippet": "To be forwarded to the hotel at least fourteen days prior to arrival of the first guest.", "samples": [{"hash": "auCR36Fahqw", "uri": "/contracts/auCR36Fahqw#rooming-list", "label": "Group Booking Agreement", "score": 31.6322993709, "published": true}], "snippet_links": [{"key": "the-hotel", "type": "definition", "offset": [19, 28]}, {"key": "prior-to", "type": "definition", "offset": [52, 60]}], "size": 1, "hash": "78f98c2c920ab8a015b94f362cccc415", "id": 9}, {"snippet": "The Client will be provided with a rooming list template. This full list of names, gender and bedroom types is required 2 weeks prior to arrival. Special requests (i.e. VIP's, Chaperones, special assistance needs etc) must be indicated on the list. The University of British Columbia reserves the right to assign all rooms and actual room allocations may vary. Any changes to the rooming list after 2 weeks prior to arrival may be subject to an administrative fee of $5 per change. The Client is responsible for informing participants about details regarding their room type, check in and out times and any other pertinent information with regards to their stay at The University of British Columbia.", "samples": [{"hash": "fqaeIGjmmPu", "uri": "/contracts/fqaeIGjmmPu#rooming-list", "label": "Master Pay Agreement", "score": 30.4914684296, "published": true}, {"hash": "97WK6c8qNxE", "uri": "/contracts/97WK6c8qNxE#rooming-list", "label": "Master Pay Agreement", "score": 26.2184391022, "published": true}], "snippet_links": [{"key": "the-client-will", "type": "clause", "offset": [0, 15]}, {"key": "list-of-names", "type": "clause", "offset": [68, 81]}, {"key": "gender-and", "type": "clause", "offset": [83, 93]}, {"key": "prior-to", "type": "definition", "offset": [128, 136]}, {"key": "special-requests", "type": "definition", "offset": [146, 162]}, {"key": "special-assistance", "type": "definition", "offset": [188, 206]}, {"key": "the-university", "type": "definition", "offset": [249, 263]}, {"key": "british-columbia", "type": "clause", "offset": [267, 283]}, {"key": "right-to-assign", "type": "clause", "offset": [297, 312]}, {"key": "changes-to-the", "type": "definition", "offset": [365, 379]}, {"key": "subject-to", "type": "definition", "offset": [431, 441]}, {"key": "administrative-fee", "type": "definition", "offset": [445, 463]}, {"key": "responsible-for", "type": "clause", "offset": [496, 511]}, {"key": "room-type", "type": "clause", "offset": [565, 574]}, {"key": "other-pertinent-information", "type": "clause", "offset": [607, 634]}], "size": 3, "hash": "a207b503a95c9333b367ee8783ba05f8", "id": 2}, {"snippet": "Unless otherwise agreed on the Contract Term Sheet, you shall provide the Hotel with an initial list of Guest details (a \u201cRooming List\u201d) at least twenty- eight (28) days prior to the scheduled date of arrival.", "samples": [{"hash": "ayD1I5geVzd", "uri": "/contracts/ayD1I5geVzd#rooming-list", "label": "Meeting & Events Terms and Conditions", "score": 35.3063354492, "published": true}], "snippet_links": [{"key": "unless-otherwise-agreed", "type": "clause", "offset": [0, 23]}, {"key": "term-sheet", "type": "clause", "offset": [40, 50]}, {"key": "the-hotel", "type": "definition", "offset": [70, 79]}, {"key": "initial-list", "type": "definition", "offset": [88, 100]}, {"key": "prior-to-the", "type": "clause", "offset": [170, 182]}, {"key": "date-of-arrival", "type": "definition", "offset": [193, 208]}], "size": 1, "hash": "3d20921cbf28e9f6a01027f7544ad6ef", "id": 8}, {"snippet": "The group will make reservations by way of submitting a rooming list satisfactory to the hotel. These reservations must be received by the group\u2019s cut-off date. If a rooming list is not provided by the cutoff date, all rooms on hold will be released for general sale. Reservations made after the cut-off date will be subject to availability and the most available rate X Individual Call-In: By calling Hotel's toll free Reservation Line, \u2587\u2587\u2587-\u2587\u2587\u2587-\u2587\u2587\u2587\u2587, individuals can make their own reservations. For individuals to receive the established Group rate, they must identify themselves as members of the Georgia Coastal Aquatic team Group initially when making the reservation. All reservations must be received by the group\u2019s cut-off date. Reservations made after the cut-off date will be subject to availability and the most available rate.", "samples": [{"hash": "dPlXGjnc4px", "uri": "/contracts/dPlXGjnc4px#rooming-list", "label": "Group Sales Agreement", "score": 26.6618919373, "published": true}], "snippet_links": [{"key": "the-hotel", "type": "definition", "offset": [85, 94]}, {"key": "by-the-group", "type": "clause", "offset": [132, 144]}, {"key": "cutoff-date", "type": "clause", "offset": [202, 213]}, {"key": "on-hold", "type": "definition", "offset": [225, 232]}, {"key": "subject-to-availability", "type": "clause", "offset": [317, 340]}, {"key": "rate-x", "type": "definition", "offset": [364, 370]}, {"key": "toll-free", "type": "definition", "offset": [410, 419]}, {"key": "for-individuals", "type": "definition", "offset": [497, 512]}, {"key": "to-receive", "type": "definition", "offset": [513, 523]}, {"key": "group-rate", "type": "definition", "offset": [540, 550]}, {"key": "members-of-the", "type": "clause", "offset": [585, 599]}], "size": 1, "hash": "a256300dc96176ec10b70fc886617233", "id": 5}, {"snippet": "The Group Sales Manager will provide you with a template to submit your list. Once a rooming list has been issued by the Group Sales Manager, group must submit a rooming list to Hotel no later than ten (10) days after receiving the document. If guests on the rooming list do not check in, the Group\u2019s Master Account will be charged for the guest\u2019s entire lodging stay and recorded as a \u201cNo Show.\u201d", "samples": [{"hash": "lofo5ZlR3Ge", "uri": "/contracts/lofo5ZlR3Ge#rooming-list", "label": "Group Accommodations Agreement", "score": 23.9691982269, "published": true}], "snippet_links": [{"key": "sales-manager", "type": "definition", "offset": [10, 23]}, {"key": "will-provide", "type": "clause", "offset": [24, 36]}, {"key": "to-submit", "type": "definition", "offset": [57, 66]}, {"key": "by-the-group", "type": "clause", "offset": [114, 126]}, {"key": "after-receiving", "type": "clause", "offset": [212, 227]}, {"key": "master-account", "type": "definition", "offset": [301, 315]}, {"key": "the-guest", "type": "definition", "offset": [336, 345]}], "size": 1, "hash": "3cf85228a8c62b83e3403c12544a8957", "id": 6}, {"snippet": "In order to assign individuals to specific rooms, room reservations will be required. A rooming list is required in order to facilitate your attendees\u2019 accommodations, and it must be provided to the Hotel by Reservation Due Date. This list should include guest name, home or business address, email address (if any), requested type of room, requested bed type (i.e. king, double/double, queen, twin or suites) check-in and check-out dates, preference for smoking or non-smoking room, and VIP status. Any requests for special room arrangements should be indicated on the rooming list. The Hotel does not confirm reservations to the individual in writing. After Reservation Due Date as described above and prior to your arrival date, all room nights which have not been reserved as described above will be deemed to be room nights which your group will not use, and they will become subject to the attrition provisions herein. Such room nights will at that date be returned to the Hotel's general inventory. Reservation requests from your attendees received after Reservation Due Date will be accepted on a space available basis, at the higher of the contract rate or rate available at that time. Should such requests be accepted, such room nights will be credited to your block for purposes of any calculation of attrition. CHECK-IN I CHECK-OUT Guest accommodations will be available at 3:00 PM on arrival day and reserved until 11:00 AM on departure day. The Hotel would appreciate receiving flight arrival times for your group, if available. Any attendee wishing special consideration for late checkout should inquire at the front desk on the day of departure.", "samples": [{"hash": "bmcUY885oy6", "uri": "/contracts/bmcUY885oy6#rooming-list", "label": "Group Sales Event Agreement", "score": 25.0396995544, "published": true}], "snippet_links": [{"key": "in-order-to", "type": "clause", "offset": [0, 11]}, {"key": "specific-rooms", "type": "clause", "offset": [34, 48]}, {"key": "room-reservations", "type": "clause", "offset": [50, 67]}, {"key": "the-hotel", "type": "definition", "offset": [195, 204]}, {"key": "due-date", "type": "clause", "offset": [220, 228]}, {"key": "guest-name", "type": "definition", "offset": [255, 265]}, {"key": "business-address", "type": "clause", "offset": [275, 291]}, {"key": "email-address", "type": "definition", "offset": [293, 306]}, {"key": "type-of", "type": "definition", "offset": [327, 334]}, {"key": "in-and-check", "type": "clause", "offset": [416, 428]}, {"key": "requests-for", "type": "clause", "offset": [504, 516]}, {"key": "the-individual", "type": "clause", "offset": [627, 641]}, {"key": "in-writing", "type": "clause", "offset": [642, 652]}, {"key": "prior-to", "type": "definition", "offset": [704, 712]}, {"key": "arrival-date", "type": "definition", "offset": [718, 730]}, {"key": "your-group", "type": "definition", "offset": [835, 845]}, {"key": "subject-to-the", "type": "clause", "offset": [881, 895]}, {"key": "general-inventory", "type": "definition", "offset": [987, 1004]}, {"key": "reservation-requests", "type": "clause", "offset": [1006, 1026]}, {"key": "will-be-accepted", "type": "clause", "offset": [1083, 1099]}, {"key": "space-available", "type": "definition", "offset": [1105, 1120]}, {"key": "the-contract-rate", "type": "definition", "offset": [1145, 1162]}, {"key": "available-at", "type": "definition", "offset": [1171, 1183]}, {"key": "for-purposes-of", "type": "clause", "offset": [1277, 1292]}, {"key": "calculation-of", "type": "clause", "offset": [1297, 1311]}, {"key": "on-departure", "type": "clause", "offset": [1437, 1449]}, {"key": "arrival-times", "type": "clause", "offset": [1499, 1512]}, {"key": "if-available", "type": "definition", "offset": [1529, 1541]}, {"key": "special-consideration", "type": "definition", "offset": [1564, 1585]}, {"key": "late-checkout", "type": "clause", "offset": [1590, 1603]}, {"key": "front-desk", "type": "clause", "offset": [1626, 1636]}, {"key": "day-of-departure", "type": "clause", "offset": [1644, 1660]}], "size": 1, "hash": "96333c6a9ab1cafbb310512db0ce8c26", "id": 7}, {"snippet": "\u2587\u2587\u2587\u2587\u2587\u2587 \u2587\u2587\u2587\u2587\u2587\u2587 Musician single \u2587\u2587\u2587\u2587\u2587 K20 Musician single tba FOH mixer / TM single Guest 1 \u2587\u2587\u2587\u2587\u2587\u2587 \u2587\u2587\u2587\u2587\u2587\u2587\u2587\u2587 (option) Manager single Guest 2 \u2587\u2587\u2587\u2587\u2587\u2587 \u2587\u2587\u2587\u2587\u2587\u2587\u2587\u2587 (option) Booking Agent single The dressing room will have a refrigerator, a shower, power adaptators (16 Amps), a table and 4 chairs, a sofa, a large mirror, hangers, a trash can, a first aid kit\u2026 Internet access / Wifi : If the place is not equipped with free wifi, please reserve a space in your offices from which Internet access is possible (Ethernet cable). The Organizer will ensure that artists do not cross the public to reach the stage, washrooms and showers. Only the artists or the organizing team will be allowed to access backstage.", "samples": [{"hash": "i7CsZ5HFfV2", "uri": "/contracts/i7CsZ5HFfV2#rooming-list", "label": "Technical & Hospitality Rider", "score": 30.9814586639, "published": true}], "snippet_links": [{"key": "booking-agent", "type": "definition", "offset": [163, 176]}, {"key": "dressing-room", "type": "clause", "offset": [188, 201]}, {"key": "trash-can", "type": "definition", "offset": [323, 332]}, {"key": "first-aid-kit", "type": "clause", "offset": [336, 349]}, {"key": "internet-access", "type": "definition", "offset": [351, 366]}, {"key": "reserve-a", "type": "definition", "offset": [428, 437]}, {"key": "the-organizer", "type": "clause", "offset": [517, 530]}, {"key": "the-public", "type": "clause", "offset": [569, 579]}], "size": 1, "hash": "dd086fee9e63e1268086ec1c1600ecfd", "id": 10}], "next_curs": "ClUST2oVc35sYXdpbnNpZGVyY29udHJhY3RzcjELEhZDbGF1c2VTbmlwcGV0R3JvdXBfdjU2IhVyb29taW5nLWxpc3QjMDAwMDAwMGEMogECZW4YACAA", "clause": {"children": [], "title": "ROOMING LIST", "size": 16, "parents": [["guest-numbers", "GUEST NUMBERS"]], "id": "rooming-list", "related": [["waiting-list", "Waiting List", "Waiting List"], ["equipment-list", "Equipment List", "Equipment List"], ["layoff-list", "Layoff List", "Layoff List"], ["seniority-unit-layoff-list", "Seniority Unit Layoff List", "Seniority Unit Layoff List"], ["fast-food-allowance", "Fast Food Allowance", "Fast Food Allowance"]], "related_snippets": [], "updated": "2025-07-10T04:27:38+00:00", "also_ask": ["What are the minimum details that must be included in a rooming list to ensure enforceability?", "How can the timing and amendment provisions of the rooming list be negotiated to protect client interests?", "What are the key risks if the rooming list is incomplete or submitted late?", "How do rooming list requirements differ across jurisdictions or hotel chains?", "What evidence is typically required in court to prove compliance or breach of a rooming list clause?"], "drafting_tip": "Specify submission deadlines and required details for the rooming list to ensure timely reservations and accurate guest accommodations.", "explanation": "The ROOMING LIST clause requires the party organizing an event or group booking to provide a detailed list of guests who will occupy reserved rooms. Typically, this list includes names, check-in and check-out dates, and any special accommodation requests, and must be submitted to the hotel or venue by a specified deadline before arrival. This clause ensures that the venue can prepare for each guest appropriately, helps avoid confusion at check-in, and allows for efficient allocation of rooms, ultimately streamlining the group reservation process."}, "json": true, "cursor": ""}}