Reporting and contracting arrangements Clause Samples
The 'Reporting and contracting arrangements' clause defines the procedures and requirements for how parties will communicate progress, submit reports, and formalize agreements throughout the duration of a contract. Typically, this clause outlines the frequency and format of required reports, identifies responsible parties, and specifies timelines for submitting documentation or updates. It may also detail how amendments to the contract are to be handled and who must be notified of significant developments. The core function of this clause is to ensure transparency, accountability, and clear communication between parties, thereby reducing misunderstandings and facilitating smooth contract management.
Reporting and contracting arrangements. The consultant(s) will report to the Director of FAME and/or Deputy Director of FAME who will be responsible for signing off on the agreed outputs and approving payments. The consultant(s) will be expected to work closely with relevant staff within FAME. The consultant(s) will have primary responsibility for the completion of documented outputs prescribed in any contract executed under a Preferred Supplier Agreement. The provision of data from SPC (if necessary) will be subject to strict data confidentiality agreements and data provided to the consultant(s) cannot be retained at the end of the contract.
Reporting and contracting arrangements. Submission of reports for every in-country training. • The Contractor will be responsible to SPC’s Team Leader – Clinical Servicesprogram (CSP), Public Health Division for all aspects of the work, including the production of the required outputs. For logistic support and other management issues, the CSP Nursing or Clinical Adviser will coordinate. • Inform SPC Team regularly of the progress of the assigned work and advise of any delays in meeting or training deadlines
Reporting and contracting arrangements. The consultant(s) will report to ▇▇▇▇ ▇▇▇▇▇▇ (Governance Adviser, Democracy and Accountability Team in DFID Pakistan). This steering committee will consist of members of DFID’s evaluation cadre, Head of Democracy and Accountability Team in DFID, other programme team members and representatives of other donors. The steering committee will QA the design, conduct and findings of the evaluation and will meet on monthly basis at least.
Reporting and contracting arrangements. The contractor shall be responsible to the Manager Facilities or the authorized SPC delegate for any aspect of the agreement. SPC shall conduct performance evaluation annually and the outcome shall be shared with the management of the Security Company. The successful service provider shall be required to meet at least weekly with the SPC authorized delegate or her/his representative during the first month of the Contract and thereafter monthly to review the implementation of the contract and other related matters.
Reporting and contracting arrangements. 3 aspects of dissemination – e.g. who (and/or what groups) is to receive the final report; what forms of dissemination will take besides the report – power point presentations, focus group discussion, how language differences will be overcome, etc.
8.1 The Bidder will report to the Senior Health and AIDS Advisor and Health Advisor of DFID India.
8.2 DFID will undertake following roles during the evaluation Advise on the scope and focus of the work Act as the interface between the evaluation team and the state governments Advise on the quality of the work done by the evaluation team Facilitate access to information and documentation Provide feedback on the approach, findings, conclusions and recommendations
8.3 The concerned officials from three key departments of three state governments will be regularly consulted on the design and implementation of the evaluation. They will also take part in reviewing the draft reports and provide input in the dissemination plan of the evaluation findings and learning.
Reporting and contracting arrangements. DFID will be contracting the IEB, who will report to the EMG. Bidders should propose a payment plan using payment by results (outputs). There will be a break clause in the contract after the Phase I evaluation output at which point DFID reserves the right to terminate the contract if they are not satisfied with the IEB outputs. DFID reserves the right to scale up/back the contract to respond to changing requirements. DFID may choose to extend the contract in the case of unforeseen circumstances, however it is anticipated that the evaluation will conclude no later than the end of 2017. The IEB will be responsible for all logistical arrangements for members of the evaluation team. The IGC will facilitate convening of meetings and site visits where necessary. All relevant expenses should be covered by the evaluation contract budget.
Reporting and contracting arrangements. 6.1 The successful evaluation supplier will be required to submit an inception phase report to DFID at the end of the 4 month inception phase which will be submitted to EQUALS upon receipt for quality assurance.
6.2 A two-week long break period will take place at the end of the inception phase to allow the DFID programme team to consider progress of the evaluation, once feedback from EQUALS has been received and considered. Progression to the implementation phase will be subject to satisfactory performance by the successful supplier. Notification will be given to the successful supplier no later than two weeks after the EQUALS report is received by DFID.
6.3 As explained in the outputs above (section 5), the successful evaluation supplier will be expected to produce six-monthly reports. Outputs from the evaluation supplier, including the six-monthly reports, will be used by DFID to form the basis of the annual reviews of the UK Aid Match II programme, including annual financial reporting. DFID carries out Annual Reviews of all of its programmes to assess progress against the objectives contained in the log frame, to check if the programme is on track, and if any adjustments need to be made. The annual review template should be consulted for further information.
6.4 All reporting requirements will be agreed between DFID and the successful bidder on agreement of the contract. Bidders should suggest a milestone-based payment plan in their tender.
6.5 All draft outputs outlined in Section 5 (with the possible exception of six- monthly reports), will be reviewed by DFID, civil society partners, and the Steering Committee, for factual corrections and right to respond by the programme team and partners. DFID’s external quality assurance body, EQUALS, will also conduct a quality assurance report on the inception report, the mid-term review, and the end of programme performance evaluation report, within two weeks of submission. DFID will summarise a joint-response from EQUALS and DFID to the submission of evaluation products from the successful bidder after receiving comments back from EQUALS.
6.6 The successful evaluation supplier will then be required to respond appropriately to comments within 2 weeks of receiving comments. The Evaluation team will then submit outputs to DFID for approval. See Section 8 for further information on the governance and management arrangements.
6.7 Six-monthly reports and/or other regular outputs delivered for the purposes of adaptiv...