RECORDS AVAILABLE FOR AUDIT AND INSPECTION Sample Clauses

RECORDS AVAILABLE FOR AUDIT AND INSPECTION. The Contractor shall maintain all books, documents, payroll papers, accounting records and all other evidence pertaining to this Contract, in accordance with Generally Accepted Accounting Principles consistently applied, and make them available at reasonable times during the term of this Contract and for three (3) years thereafter for inspection for any reason whatsoever by VEIC, the Commission, the DPS, or any other authorized representative of the State, or agents of the federal government. Storage of electronic images of documents shall comply with the requirements of this paragraph. All such records shall also be available for inspection by VEIC for purposes of assessing the Contractor’s performance under this Contract; responding to any inquiry by the Commission, the DPS, or any other authorized representative of the State, or agents of the federal government; to provide information pertaining to any pending or ongoing litigation, claim or audit; or in the event that Contractor breaches any of the terms of this Contract. If any litigation, claim, or audit is commenced before the expiration of the three-year period, the records shall be retained until all litigation, claims or audit findings involving the records has been resolved. Contractor shall include in its contract(s) a provision that states that its contractor(s)’ records related to the Contract Scope of Work shall be subject to audit and examination during the term of this Contract in accordance with the terms of this paragraph and for a period of three years after final payment under the relevant contract(s). Contractor shall comply with any standard format and documentation developed by VEIC and the DPS to implement the requirements of this Paragraph. The fact that such inspection or monitoring is undertaken shall in no way relieve the Contractor of its obligations to properly perform its duties in accordance with this Contract nor from Contractor’s full responsibility and liability for damages or loss caused by Contractor, its subcontractor(s), employees or agents. Contractor’s obligations under this Paragraph shall be continual and shall not be affected by VEIC’s acceptance of an invoice from Contractor.
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RECORDS AVAILABLE FOR AUDIT AND INSPECTION. 5.1 Implementer shall maintain, and shall cause each of its Implementer Subcontractors to maintain, accurate and complete records, books, documents, payroll papers, accounting records and materials, invoices, receipts, copies of contracts Program Implement Subcontractors, and other evidence pertaining to the costs it incurs under this Agreement and all transactions related hereto, or to the costs it incurs under this Agreement (collectively, and whether in tangible, digital or electronic form, the “Records”), under Policy Manual and with Generally Accepted Accounting Principles consistently applied, and to be retained by Implementer and its Implementer Subcontractors throughout the term of this Agreement and for six (6) years following its termination or expiration.
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RECORDS AVAILABLE FOR AUDIT AND INSPECTION. ‌ Program Implementer shall maintain all books, documents, payroll papers, accounting records and other evidence pertaining to the costs it incurs under this Agreement, in accordance with Focus on Energy Policy Manual and with Generally Accepted Accounting Principles consistently applied, and make them available at reasonable times during the Term of Agreement and for six (6) years thereafter for inspection by Contract Administrator, Program Administrator, Commission, Compliance Agent, Program Evaluator, Fiscal Agent or any of their respective authorized representatives. If any litigation, claim, or audit begins on or before six (6) years after this Agreement terminates, the records shall be retained until all litigation, claims or audit involving the records have been resolved. Program Implementer shall include in all contracts with Program Implementer Subcontractors a provision that states that the records of the Program Implementer Subcontractors related to the Work shall be subject to audit and examination during the Term of Agreement and for a period of six (6) years after final payment under the relevant subcontracts. The provisions in this Article shall also apply in the event of expiration or termination of this Agreement. Program Implementer shall notify Program Administrator and Commission in writing of any planned conversion or destruction of these materials at least ninety (90) days prior to such action. Any charges for copies provided by Program Implementer of books, papers, records, computer files or computer printouts pursuant to this Article shall not exceed the actual cost thereof to Program Implementer and shall be reimbursed by Fiscal Agent. The minimum acceptable financial records for Work under this Agreement consist of:
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Related to RECORDS AVAILABLE FOR AUDIT AND INSPECTION

  • Records Available for Audit The Party shall maintain all records pertaining to performance under this agreement. “Records” means any written or recorded information, regardless of physical form or characteristics, which is produced or acquired by the Party in the performance of this agreement. Records produced or acquired in a machine readable electronic format shall be maintained in that format. The records described shall be made available at reasonable times during the period of the Agreement and for three years thereafter or for any period required by law for inspection by any authorized representatives of the State or Federal Government. If any litigation, claim, or audit is started before the expiration of the three-year period, the records shall be retained until all litigation, claims or audit findings involving the records have been resolved.

  • Audit and Inspection 9.1 The Recipient, without charge, will permit any officer or officers of the Commissioner, external auditing bodies (i.e. National Audit Office or Audit Commission) or their nominees, to visit its premises and/or inspect any of its activities and/or to examine and take copies of the Recipient’s books of account and such other documents or records as in such officers' view may relate to the use of Grant. In addition, examinations may be carried out into the economy, efficiency and effectiveness with which the Grant has been used. The Commissioner shall endeavour, but is not obliged, to provide due notice of his/her intent to conduct an audit.

  • Audits and Inspections At any time during normal business hours and as often as the CITY may deem necessary, there shall be made available to the CITY for examination all of CONTRACTOR’S records with respect to all matters covered by this Agreement. CONTRACTOR shall permit the CITY to audit, examine, and make excerpts or transcripts from such records, and to make audits of all contracts, invoices, materials, payrolls, records of personnel, conditions of employment and other data relating to all matters covered by this Agreement.

  • DOCUMENTS AVAILABLE FOR INSPECTION Each of the Paying Agents and the Registrar shall make available for inspection during normal business hours at its Specified Office such documents as may be specified as so available at the specified office of such agent in the Base Prospectus or Drawdown Prospectus (as the case may be) or, in relation to any Notes, the Conditions, or as may be required by any listing authority, stock exchange and/or quotation system by which any Notes may from time to time be admitted to listing, trading and/or quotation.

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