Recordkeeping and Reporting Provisions Sample Clauses

Recordkeeping and Reporting Provisions. 1. During the Term of this Agreement, the Town will retain records necessary to document compliance with the Provisions of this Agreement. 2. Within forty-five (45) calendar days after the conclusion of the last session of the first Summer Camp that is provided by the Town after the Effective Date of this Agreement, and then one year thereafter, the Town shall provide OCR with the following data for the applicable reporting period. a. The total number of children with diabetes who registered or applied to attend Summer Camp; b. The total number of children with diabetes who attended Summer Camp, including the dates of attendance; c. For each child with diabetes who applied to attend or attended Summer Camp, a description of the diabetes-related reasonable modification(s) requested; d. For each child with diabetes who attended Summer Camp, a description of the diabetes-related reasonable modification(s) that the Town provided, including an explanation of the process used to determine the modification and supporting documentation; e. For each child with diabetes who applied to attend or attended Summer Camp, a description of any requested diabetes-related care that the Town did not agree to provide, including a description of any alternative reasonable modification offered or provided by the Town, the basis for offering or providing an alternative reasonable modification, and, if an agreement could not be reached, a copy of its final written determination; f. A description of every grievance regarding diabetes-related care or the Policy, which the Town received during the applicable reporting period, including the outcome, the date the grievance was filed, and the date of the written decision; g. Documentation demonstrating that training pursuant to Section III.D.1.and, if applicable, Section III.C.2, was provided, including the training agenda and curriculum, the date(s), time(s), and locations(s) of the training, the name of the person who conducted the training(s), and the names and titles of those who participated in the training; and h. Documentation demonstrating that notice to the community was provided pursuant to Section III.E.