Record Management and Maintenance Clause Samples
The Record Management and Maintenance clause establishes the requirements for how records related to the agreement must be created, stored, and preserved. Typically, it outlines the types of records that need to be maintained, the duration for which they must be kept, and the standards for their organization and accessibility. This clause ensures that both parties have access to accurate and complete documentation, which is essential for compliance, audits, and resolving any future disputes.
Record Management and Maintenance i. CONTRACTOR, its officers, agents, employees and subcontractors shall, throughout the term of this Contract, prepare, maintain and manage records appropriate to the services provided and in accordance with this Contract and all applicable requirements.
ii. CONTRACTOR shall ensure appropriate financial records related to cost reporting, expenditure, revenue, ▇▇▇▇▇▇▇▇, etc., are prepared and maintained accurately and appropriately.
iii. CONTRACTOR shall ensure all appropriate state and federal standards of documentation, preparation, and confidentiality of records related to Client records are met at all times.
iv. CONTRACTOR shall retain all financial records for a minimum of ten (10) years from the commencement of the Contract, unless a longer period is required due to legal proceedings such as litigations and/or settlement of claims.
v. CONTRACTOR shall make records pertaining to the costs of services, Client fees, charges, ▇▇▇▇▇▇▇▇, and revenues available at one (1) location within the limits of the County of Orange.
vi. If CONTRACTOR is unable to meet the record location criteria above, ADMINISTRATOR may provide written approval to CONTRACTOR to maintain records in a single location, identified by CONTRACTOR.
vii. CONTRACTOR may be required to retain all records involving litigation proceedings and settlement of claims for a longer term as directed by ADMINISTRATOR.
viii. CONTRACTOR shall notify ADMINISTRATOR of any PRA requests related to, or arising out of, this Contract, within forty-eight (48) hours. CONTRACTOR shall provide ADMINISTRATOR all information that is requested by the PRA request.
Record Management and Maintenance. A. CONTRACTOR, its officers, agents, employees and subcontractors shall, throughout the term of this Agreement, prepare, maintain and manage records appropriate to the services provided and in accordance with this Agreement and all applicable requirements.
B. CONTRACTOR shall ensure appropriate financial records related to cost reporting, expenditure, revenue, ▇▇▇▇▇▇▇▇, etc., are prepared and maintained accurately and appropriately.
C. CONTRACTOR shall ensure all appropriate state and federal standards of documentation, preparation, and confidentiality of records related to Client records are met at all times.
D. CONTRACTOR shall retain all financial records for a minimum of ten (10) years from the commencement of the contract, unless a longer period is required due to legal proceedings such as litigations and/or settlement of claims.
E. CONTRACTOR shall make records pertaining to the costs of services, Client fees, charges, ▇▇▇▇▇▇▇▇, and revenues available at one (1) location within the limits of the County of Orange.
F. If CONTRACTOR is unable to meet the record location criteria above, ADMINISTRATOR may provide written approval to CONTRACTOR to maintain records in a single location, identified by CONTRACTOR.
Record Management and Maintenance i. CONTRACTOR, its officers, agents, employees and subcontractors shall, throughout the term of this Contract, prepare, maintain and manage records appropriate to the services provided and in accordance with this Contract and all applicable requirements.
ii. CONTRACTOR shall ensure appropriate financial records related to cost reporting, expenditure, revenue, ▇▇▇▇▇▇▇▇, etc., are prepared and maintained accurately and appropriately.
iii. CONTRACTOR shall ensure all appropriate state and federal standards of documentation, preparation, and confidentiality of records related to Client records are met at all times.
iv. CONTRACTOR shall retain all financial records for a minimum of ten (10) years from the commencement of the Contract, unless a longer period is required due to legal proceedings such as litigations and/or settlement of claims.
v. CONTRACTOR shall make records pertaining to the costs of services, Client fees, charges, ▇▇▇▇▇▇▇▇, and revenues available at one (1) location within the limits of the County of Orange.
vi. If CONTRACTOR is unable to meet the record location criteria above, ADMINISTRATOR may provide written approval to CONTRACTOR to maintain records in a single location, identified by CONTRACTOR.
vii. CONTRACTOR may be required to retain all records involving litigation proceedings and settlement of claims for a longer term as directed by ADMINISTRATOR.
viii. CONTRACTOR shall notify ADMINISTRATOR of any PRA requests related to, or arising out of, this Contract, within forty-eight (48) hours. CONTRACTOR shall provide ADMINISTRATOR all information that is requested by the PRA request.”
6. Exhibit 1 OC Community Resources Contract Reimbursement Policy of the Contract is deleted in its entirety.
7. Attachment A Scope of Services of the Contract is deleted in its entirety and replaced with Attachment A-1 Scope of Services.
8. Attachment B Payment/Compensation of the Contract is deleted in its entirety and replaced with Attachment B-1 Payment/Compensation.
9. Attachment C Budget Schedule of the Contract is deleted in its entirety and replaced with Attachment C-1 Budget Schedule.
10. Attachment D Staffing Plan of the Contract is deleted in its entirety and replaced with Attachment D-1 Staffing Plan. This Amendment No. 1 modifies the Contract only as expressly set forth herein. Wherever there is a conflict in the terms or conditions between this Amendment No. 1 and the Contract, the terms and conditions of this Amendment No. 1 prevail. In all oth...
Record Management and Maintenance. 6 A. CONTRACTOR, its officers, agents, employees and subcontractors shall, throughout the term 7 of this Agreement, prepare, maintain and manage records appropriate to the services provided and in 8 accordance with this Agreement and all applicable requirements, which include,are listed below, but are 9 not limited to:
10 1. California Code of Regulation Title 22, Chapter 7, Article 6, §75055 - Retention of records 2. 11 by outpatient medical facilities. 12 //
13 2. State of California, Department of Alcohol and Drug Programs Reporting System (ASRS) 14 manual.
15 3. State of California, Department of Alcohol and Drug Programs Fiscal System (DPFS) 16 manual.
Record Management and Maintenance. A. CONTRACTOR, its officers, agents, employees and subcontractors shall, throughout the term of this Agreement, prepare, maintain and manage records appropriate to the services provided and in accordance with this Agreement and all applicable requirements.
B. CONTRACTOR shall ensure appropriate financial records related to cost reporting, expenditure, revenue, ▇▇▇▇▇▇▇▇, etc., are prepared and maintained accurately and appropriately.
C. CONTRACTOR shall ensure all appropriate state and federal standards of documentation, preparation, and confidentiality of records related to Client records are met at all times.
D. CONTRACTOR shall retain all financial records for a minimum of ten