{"component": "clause", "props": {"groups": [{"snippet_links": [{"key": "the-term", "type": "definition", "offset": [0, 8]}, {"key": "other-documents-required", "type": "clause", "offset": [89, 113]}, {"key": "by-contractor", "type": "clause", "offset": [130, 143]}, {"key": "condition-of", "type": "clause", "offset": [149, 161]}, {"key": "final-completion", "type": "definition", "offset": [162, 178]}], "samples": [{"hash": "4whqSqZtSu8", "uri": "/contracts/4whqSqZtSu8#record-documents", "label": "Construction Contract", "score": 34.3841972351, "published": true}, {"hash": "iZkYin7pOTS", "uri": "/contracts/iZkYin7pOTS#record-documents", "label": "Construction Contract", "score": 34.3828468323, "published": true}, {"hash": "l2dLn9oR5Gd", "uri": "/contracts/l2dLn9oR5Gd#record-documents", "label": "Construction Contract", "score": 34.2546424866, "published": true}], "size": 42, "snippet": "The term \u201cRecord Documents\u201d refers to the As-Built Documents, warranties, guarantees and other documents required to be submitted by Contractor as a condition of Final Completion.", "hash": "aff38b030674f9662938355d17adda0c", "id": 1}, {"snippet_links": [{"key": "contractor-shall", "type": "clause", "offset": [0, 16]}, {"key": "safe-place", "type": "definition", "offset": [31, 41]}, {"key": "the-site", "type": "clause", "offset": [45, 53]}, {"key": "record-copy", "type": "definition", "offset": [58, 69]}, {"key": "by-the-owner", "type": "clause", "offset": [115, 127]}, {"key": "written-amendments", "type": "clause", "offset": [171, 189]}, {"key": "change-orders", "type": "definition", "offset": [191, 204]}, {"key": "work-change-directives", "type": "clause", "offset": [206, 228]}, {"key": "field-orders", "type": "clause", "offset": [230, 242]}, {"key": "interpretations-and-clarifications", "type": "clause", "offset": [256, 290]}, {"key": "good-order", "type": "definition", "offset": [294, 304]}, {"key": "during-construction", "type": "clause", "offset": [340, 359]}, {"key": "shop-drawings", "type": "clause", "offset": [453, 466]}, {"key": "available-to", "type": "definition", "offset": [475, 487]}, {"key": "for-reference", "type": "clause", "offset": [498, 511]}], "samples": [{"hash": "bFgRSZ5H1R3", "uri": "/contracts/bFgRSZ5H1R3#record-documents", "label": "Construction Agreement", "score": 34.1992301941, "published": true}, {"hash": "i6VVRz5jc61", "uri": "/contracts/i6VVRz5jc61#record-documents", "label": "Construction Agreement", "score": 34.1471138, "published": true}, {"hash": "gtR0tjegd1k", "uri": "/contracts/gtR0tjegd1k#record-documents", "label": "Design Bid Build Contractor Services", "score": 32.2806930542, "published": true}], "size": 38, "snippet": "Contractor shall maintain in a safe place at the Site one record copy in hard form or electronically, as preferred by the Owner, of all Drawings, Specifications, Addenda, Written Amendments, Change Orders, Work Change Directives; Field Orders, and written interpretations and clarifications in good order and annotated to show changes made during construction. These record documents together with all approved Samples and a counterpart of all approved Shop Drawings will be available to Architect for reference.", "hash": "defbc0df4f8895730d981889016edd99", "id": 2}, {"snippet_links": [{"key": "consultant-shall", "type": "clause", "offset": [10, 26]}, {"key": "documents-of", "type": "clause", "offset": [51, 63]}, {"key": "the-project", "type": "clause", "offset": [64, 75]}, {"key": "administrative-services", "type": "definition", "offset": [107, 130]}, {"key": "facilities-management", "type": "definition", "offset": [133, 154]}, {"key": "consultant-agreement", "type": "definition", "offset": [195, 215]}, {"key": "final-payment", "type": "definition", "offset": [230, 243]}, {"key": "approval-of", "type": "definition", "offset": [266, 277]}, {"key": "complete-record", "type": "definition", "offset": [278, 293]}, {"key": "document-submittal", "type": "clause", "offset": [294, 312]}], "samples": [{"hash": "1e2qpmqIHJo", "uri": "/contracts/1e2qpmqIHJo#record-documents", "label": "Consultant Agreement", "score": 25.5352497101, "published": true}, {"hash": "ig0SdDb6Mks", "uri": "/contracts/ig0SdDb6Mks#record-documents", "label": "Consultant Agreement", "score": 25.3668727875, "published": true}, {"hash": "daXBBFzbKH8", "uri": "/contracts/daXBBFzbKH8#record-documents", "label": "Consultant Agreement", "score": 25.3668727875, "published": true}], "size": 35, "snippet": "The Prime Consultant shall prepare and file record documents of the project with Milwaukee County DEPT. OF ADMINISTRATIVE SERVICES - FACILITIES MANAGEMENT DIVISION, as per this attachment. Prime Consultant agreement close-out and final payment will be contingent on approval of complete record document submittal by Prime Consultant.", "hash": "6898497c3f121e7928344d5130656814", "id": 3}, {"snippet_links": [{"key": "see-attachment", "type": "definition", "offset": [0, 14]}], "samples": [{"hash": "1e2qpmqIHJo", "uri": "/contracts/1e2qpmqIHJo#record-documents", "label": "Consultant Agreement", "score": 25.5352497101, "published": true}, {"hash": "ig0SdDb6Mks", "uri": "/contracts/ig0SdDb6Mks#record-documents", "label": "Consultant Agreement", "score": 25.3668727875, "published": true}, {"hash": "daXBBFzbKH8", "uri": "/contracts/daXBBFzbKH8#record-documents", "label": "Consultant Agreement", "score": 25.3668727875, "published": true}], "size": 33, "snippet": "See Attachment \u201cH\u201d.", "hash": "cb8a4118d7d6b4f552bac65b8c4e1894", "id": 4}, {"snippet_links": [{"key": "contractor-shall", "type": "clause", "offset": [0, 16]}, {"key": "safe-place", "type": "definition", "offset": [31, 41]}, {"key": "the-property", "type": "clause", "offset": [45, 57]}, {"key": "record-copy", "type": "definition", "offset": [62, 73]}, {"key": "written-amendments", "type": "clause", "offset": [116, 134]}, {"key": "good-order", "type": "definition", "offset": [152, 162]}, {"key": "during-construction", "type": "clause", "offset": [202, 221]}, {"key": "to-owner", "type": "definition", "offset": [247, 255]}, {"key": "completion-of-the-work", "type": "definition", "offset": [261, 283]}, {"key": "right-to-inspect", "type": "clause", "offset": [306, 322]}, {"key": "and-review", "type": "clause", "offset": [323, 333]}, {"key": "notice-to-contractor", "type": "clause", "offset": [354, 374]}], "samples": [{"hash": "hOM9xXRqhWv", "uri": "/contracts/hOM9xXRqhWv#record-documents", "label": "Construction Contract", "score": 32.0604972839, "published": true}, {"hash": "ipIbQonrCLA", "uri": "/contracts/ipIbQonrCLA#record-documents", "label": "Construction Contract", "score": 29.355474472, "published": true}, {"hash": "5Z6SblyvQwX", "uri": "/contracts/5Z6SblyvQwX#record-documents", "label": "Construction Contract", "score": 27.2799339294, "published": true}], "size": 23, "snippet": "Contractor shall maintain in a safe place at the Property one record copy of all drawings, specifications, addenda, written amendments, and the like in good order and annotated to show all changes made during construction, which will be delivered to Owner upon completion of the Work. Owner shall have the right to inspect and review such documents upon notice to Contractor.", "hash": "1975e9399442ac6ec0b9710d02d94a0c", "id": 5}, {"snippet_links": [{"key": "the-term", "type": "definition", "offset": [0, 8]}, {"key": "including-without-limitation", "type": "clause", "offset": [56, 84]}, {"key": "updated-version", "type": "definition", "offset": [89, 104]}, {"key": "the-construction-documents", "type": "clause", "offset": [108, 134]}, {"key": "prepared-by", "type": "definition", "offset": [136, 147]}, {"key": "the-design-professional", "type": "clause", "offset": [148, 171]}, {"key": "change-orders", "type": "definition", "offset": [195, 208]}, {"key": "information-from", "type": "clause", "offset": [213, 229]}, {"key": "other-data", "type": "definition", "offset": [248, 258]}, {"key": "contractor-to", "type": "clause", "offset": [272, 285]}], "samples": [{"hash": "g0e0tbT0lH8", "uri": "/contracts/g0e0tbT0lH8#record-documents", "label": "Executive Design Professional Agreement", "score": 33.9149017334, "published": true}, {"hash": "7PKnlK1y16b", "uri": "/contracts/7PKnlK1y16b#record-documents", "label": "Executive Design Professional Agreement", "score": 32.1566505432, "published": true}, {"hash": "e9sfABLtLIK", "uri": "/contracts/e9sfABLtLIK#record-documents", "label": "Executive Design Professional Agreement", "score": 26.7375221252, "published": true}], "size": 17, "snippet": "The term \"Record Documents\" shall mean those documents (including without limitation the updated version of the Construction Documents) prepared by the Design Professional incorporating Addenda, Change Orders and information from the As-Builts and other data furnished by Contractor to Design Professional.", "hash": "abf8504b461591acf35e87b2df821809", "id": 6}, {"snippet_links": [{"key": "the-design", "type": "clause", "offset": [71, 81]}, {"key": "original-construction", "type": "definition", "offset": [121, 142]}], "samples": [{"hash": "k9fpEKfP7F4", "uri": "/contracts/k9fpEKfP7F4#record-documents", "label": "Design Builder Agreement", "score": 31.3445129395, "published": true}, {"hash": "gNM6LixKfIf", "uri": "/contracts/gNM6LixKfIf#record-documents", "label": "Design Build Agreement", "score": 31.3445129395, "published": true}, {"hash": "4zGWLQLOr9B", "uri": "/contracts/4zGWLQLOr9B#record-documents", "label": "Design Builder Agreement", "score": 31.3445129395, "published": true}], "size": 15, "snippet": "An archive reference edition of the Construction Documents prepared by the Design-Builder incorporating changes from the original Construction Documents indicated in the As Built Drawings.", "hash": "541366583dad47a5c2383fe72b1e10c7", "id": 7}, {"snippet_links": [{"key": "part-2", "type": "clause", "offset": [0, 6]}, {"key": "preconstruction-phase-services", "type": "clause", "offset": [9, 39]}], "samples": [{"hash": "iRw5lY7fyjK", "uri": "/contracts/iRw5lY7fyjK#record-documents", "label": "Design Build Contract", "score": 34.5430831909, "published": true}, {"hash": "2IvsvLuWUB", "uri": "/contracts/2IvsvLuWUB#record-documents", "label": "Design Build Contract", "score": 34.5223617554, "published": true}, {"hash": "c53NTyeRv2A", "uri": "/contracts/c53NTyeRv2A#record-documents", "label": "Design Build Contract", "score": 33.5207176208, "published": true}], "size": 14, "snippet": "PART 2 \u2013 PRECONSTRUCTION PHASE SERVICES", "hash": "80dd724e45026f86c3eabe6f470d68c4", "id": 8}, {"snippet_links": [{"key": "days-after", "type": "definition", "offset": [11, 21]}, {"key": "maintenance-services", "type": "definition", "offset": [38, 58]}, {"key": "change-to", "type": "clause", "offset": [76, 85]}, {"key": "project-design", "type": "definition", "offset": [90, 104]}, {"key": "the-record", "type": "clause", "offset": [150, 160]}], "samples": [{"hash": "6Vr0jJDm98g", "uri": "/contracts/6Vr0jJDm98g#record-documents", "label": "Capital Maintenance Agreement", "score": 28.1345977783, "published": true}, {"hash": "1MgEMs84ptY", "uri": "/contracts/1MgEMs84ptY#record-documents", "label": "Capital Maintenance Agreement", "score": 28.0931415558, "published": true}, {"hash": "j5Q58DUZRmP", "uri": "/contracts/j5Q58DUZRmP#record-documents", "label": "Capital Maintenance Agreement", "score": 27.9990577698, "published": true}], "size": 14, "snippet": "Within 180 days after undertaking any Maintenance Services that result in a change to the Project design or construction, DB Contractor shall provide the Record Documents to reflect such work.", "hash": "0435aa9ccdcb5dd5533f57a42ad4e21f", "id": 9}, {"snippet_links": [{"key": "contractor-shall", "type": "clause", "offset": [3, 19]}, {"key": "record-copy", "type": "definition", "offset": [41, 52]}, {"key": "change-orders", "type": "definition", "offset": [95, 108]}, {"key": "work-change-directives", "type": "clause", "offset": [110, 132]}, {"key": "field-orders", "type": "clause", "offset": [134, 146]}, {"key": "interpretations-and-clarifications", "type": "clause", "offset": [156, 190]}, {"key": "shop-drawings", "type": "clause", "offset": [205, 218]}, {"key": "safe-place", "type": "definition", "offset": [224, 234]}, {"key": "the-site", "type": "clause", "offset": [238, 246]}, {"key": "during-construction", "type": "clause", "offset": [300, 319]}, {"key": "completion-of-the-work", "type": "definition", "offset": [386, 408]}], "samples": [{"hash": "hdri247S7B7", "uri": "/contracts/hdri247S7B7#record-documents", "label": "Contract for Construction", "score": 34.2184753418, "published": true}, {"hash": "kxAPgdvf5B8", "uri": "/contracts/kxAPgdvf5B8#record-documents", "label": "Contract for Construction", "score": 33.5916290283, "published": true}, {"hash": "bkzRwFTtTFE", "uri": "/contracts/bkzRwFTtTFE#record-documents", "label": "Construction Agreement", "score": 31.8844623566, "published": true}], "size": 13, "snippet": "A. Contractor shall maintain one printed record copy of all Drawings, Specifications, Addenda, Change Orders, Work Change Directives, Field Orders, written interpretations and clarifications, and approved shop drawings in a safe place at the Site. Contractor shall annotate them to show changes made during construction. Contractor shall deliver these record documents to Engineer upon completion of the Work.", "hash": "5eaec4f876a1d60a01eba90d0969d3fa", "id": 10}], "next_curs": "ClkSU2oVc35sYXdpbnNpZGVyY29udHJhY3RzcjULEhZDbGF1c2VTbmlwcGV0R3JvdXBfdjU2IhlyZWNvcmQtZG9jdW1lbnRzIzAwMDAwMDBhDKIBAmVuGAAgAA==", "clause": {"children": [["", ""], ["survival", "Survival"], ["testing", "Testing"], ["franchise-tax-certification", "Franchise Tax Certification"], ["designation-of-odr", "Designation of ODR"]], "title": "Record Documents", "size": 598, "parents": [["definitions", "DEFINITIONS"], ["basic-services", "BASIC SERVICES"], ["contractors-responsibilities", "Contractors Responsibilities"], ["contractors-duties-upon-termination", "Contractor\u2019s Duties Upon Termination"], ["preliminary-provisions", "Preliminary Provisions"]], "id": "record-documents", "related": [["special-record-dates", "Special Record Dates", "Special Record Dates"], ["certificates-and-documents", "Certificates and Documents", "Certificates and Documents"], ["record-dates", "Record Dates", "Record Dates"], ["bid-documents", "Bid Documents", "Bid Documents"], ["amendment-of-partnership-agreement-meetings-record-date", "AMENDMENT OF PARTNERSHIP AGREEMENT; MEETINGS; RECORD DATE", "AMENDMENT OF PARTNERSHIP AGREEMENT; MEETINGS; RECORD DATE"]], "related_snippets": [], "updated": "2025-07-24T04:27:57+00:00", "also_ask": ["What are the essential elements that must be included in a 'Record Documents' clause to ensure enforceability?", "How can parties strategically limit or expand the scope of documents considered as 'Record Documents'?", "What are the most common risks or ambiguities in defining 'Record Documents,' and how can they be mitigated?", "How do courts typically interpret and enforce 'Record Documents' clauses in disputes?", "How does the treatment of 'Record Documents' differ across jurisdictions or under different governing laws?"], "drafting_tip": "Specify required record documents, outline retention periods, and assign responsibility to ensure clarity, compliance, and accountability.", "explanation": "The \"Record Documents\" clause defines the requirements for maintaining and submitting official project records, such as drawings, specifications, and as-built documents. Typically, this clause outlines the types of documents that must be kept up to date, the format in which they should be provided, and the timeline for their submission, often at project milestones or completion. Its core practical function is to ensure that accurate and comprehensive documentation is available for future reference, facilitating maintenance, compliance, and any necessary modifications to the project."}, "json": true, "cursor": ""}}