Common use of – Procedure for Awarding Assignments Clause in Contracts

– Procedure for Awarding Assignments. 4.1 As the Bank determines a need for the Services, it will conduct the following award procedure: (i) The Bank will send in writing to all Framework Members an Assignment Terms of Reference including at a minimum: (a) the description of the Services, including technical and delivery requirements; (b) the award criteria and weightings; (c) the Closing Date; (d) the information required in the Proposal; (e) whether relevant events will apply over the term of the Assignment in accordance with Appendix A; (ii) Any clarifications requested by a Framework Member in relation to an Assignment Terms of Reference shall be submitted in writing to the Bank by the deadline date indicated in the Assignment Terms of Reference. Responses will be issued by the Bank in writing to all Framework Members; (iii) Proposals shall be in conformance with the fixed terms contained in the Tender such as unit price and CVs, as may be amended in accordance with this Agreement; (iv) Framework Members shall submit their Proposals to the Bank in writing; (v) The Bank shall award each Assignment in accordance with the award criteria and weightings set out in the Assignment Terms of Reference. The award criteria shall at all times be the most economically advantageous Proposal in terms of: (a) Total Price (20-40%); and (b) Technical Merit (60-80%), comprising one or more of the following criteria: i. Quality and relevance of the proposed organization and methodology for the performance of the Assignment (30-80%). ii. Environmental impact for the execution of the Assignment (30-80%). iii. Quality, ergonomic and design of the furniture (mockup) (30-80%). (vi) The Bank shall not be responsible for any costs incurred by Framework Members in the preparation of a Proposal, mockup or any required site visit. 4.2 The award process will terminate either with the award of the Assignment to one of the Framework Members, or with the failure to award the Assignment to any Framework Member. In the event of failure to award the Assignment, the Bank may redefine the Assignment or restart the procedure at a later stage. 4.3 All Framework Members that have submitted a Proposal for an Assignment will be notified in writing of the results of that award procedure. 4.4 The Contract will comprise the Agreement, the Contract provisions, the Assignment Terms of Reference and the Proposal. In the event of any inconsistency, the following order of priority shall apply: (1) this Agreement, (2) the Contract provisions, (3) the Assignment Terms of Reference and (4) the Proposal. 4.5 Unless otherwise instructed by the Bank, within 5 (five) Business Days of receiving from the Bank the execution copies of the Contract, the selected Framework Member shall return the two originals, duly signed and dated. 4.6 If awarded the Assignment, the Service Provider shall at all times perform the Assignment with all reasonable care and skill and shall conform in all respects with the terms and conditions of this Agreement and of the Contract. 4.7 The Assignment will be carried out by the Service Provider acting jointly with and under the supervision of experienced staff of the Bank. 4.8 If so instructed by the Bank in writing, an Assignment Completion Report shall be submitted to the Bank by the Service Provider upon completion of the Assignment. In addition, at the end of the Assignment, the Service Provider shall provide to the Bank its working papers documenting in detail the work done during the Assignment. These working papers shall become the property of the Bank.

– Procedure for Awarding Assignments. 4.1 As the Bank determines a need for the Services, it will conduct the following award procedure: (i) The Bank will send in writing by email to all Framework Members an Assignment Terms of Reference including at a minimum: (a) the description scope of the Services, including technical and delivery requirementsServices required; (b) the award criteria and weightings; (c) the Closing Date; (d) the pricing mechanism for the Assignment (fixed fee, capped fee, hourly rates estimate); (e) Contract form applicable (Appendix C or in any other form); (f) whether the Bank reserves the right to directly appoint the successful Framework Member arising from this Assignment to future new contract(s) consisting in the repetition of similar legal services for subsequent phases of the same transaction; and (g) the information required in the Proposal; (e) whether relevant events will apply over the term of the Assignment in accordance with Appendix A;. (ii) Any clarifications requested by a Framework Member in relation to an Assignment Terms of Reference shall be submitted in writing to the Bank by the deadline date indicated in the Assignment Terms of Reference. Responses Unless of a confidential or proprietary nature, responses will be issued by the Bank in writing to all Framework Members; (iii) Proposals shall be in conformance with the fixed terms contained in the Fixed Tender such as unit price and CVsTerms, as may be amended in accordance with this Agreement; (iv) Framework Members shall submit their Proposals to the Bank in writing; (v) The Bank shall award each Assignment in accordance with the award criteria and weightings set out in the Assignment Terms of Reference. The award criteria shall at all times be the most economically advantageous Proposal in terms ofof Total Price (20-100%) and one or more of the following technical criteria: (a) Total Price (20-40%)Proposed team for the delivery of the Services; and (b) Technical Merit (60-80%), comprising one or more of the following criteria: i. Quality Methodology for service delivery and relevance of the proposed organization and methodology for the performance of the Assignment (30-80%). ii. Environmental impact for the execution of the Assignment (30-80%). iii. Quality, ergonomic and design of the furniture (mockup) (30-80%)technical resources. (vi) The Bank shall not be responsible for any costs incurred by Framework Members in the preparation of a Proposal, mockup or any required site visit. 4.2 The award process procedure will terminate either with the award of the Assignment to one of the Framework Members, or with the failure to award the Assignment to any Framework Member. In the event of failure to award the Assignment, the Bank may redefine the Assignment or restart the procedure at a later stage. 4.3 All Framework Members that have submitted a Proposal for an Assignment will be notified in writing of the results of that award procedure. 4.4 The Contract will comprise the Agreement, the Contract provisions, the Assignment Terms of Reference and the Proposal. In the event of any inconsistency, the following order of priority shall apply: (1) this Agreement, (2) the Contract provisions, (3) the Assignment Terms of Reference and (4) the Proposal. 4.5 Unless otherwise instructed by the Bank, within 5 (five) Business Days of receiving from the Bank the execution copies of the Contract, the selected Framework Member shall return the two originals, duly signed and dated. 4.6 If awarded the Assignment, the Service Provider shall at all times perform the Assignment with all reasonable care and skill and shall conform in all respects with the terms and conditions of this Agreement and of the Contract. 4.7 The Assignment will be carried out by the Service Provider acting jointly with and under the supervision of experienced staff of the Bank. 4.8 The performance of the Service Provider and its staff will be monitored throughout the Assignment. All deliverables under a Contract are subject to the Bank’s review and approval. The Service Provider must review all deliverables prior to delivery to the Bank for approval to ensure that they are complete, accurate and up-to-date. 4.9 If so instructed by the Bank in writing, an Assignment Completion Report shall be submitted to the Bank by the Service Provider upon completion of the Assignment. In addition, at the end of the Assignment, the Service Provider shall provide to the Bank its working papers documenting in detail the work done during the Assignment. These working papers shall become the property of the Bank. 4.10 Where the performance of a Contract has not commenced within 10 (ten) days of the scheduled date for the commencement of the Assignment and the new date proposed by the Service Provider, if any, is considered unacceptable by the Bank, the Bank may terminate the Contract with no prior notice. Termination shall take effect from the day after the day on which the Service Provider receives written notification of the termination from the Bank.