Common use of – Procedure for Awarding Assignments Clause in Contracts

– Procedure for Awarding Assignments. 4.1 As the Bank determines a need for Services, it will conduct the following award procedure: (i) The Bank will send in writing to the First Ranked Framework Members an Assignment Terms of Reference including at a minimum: (a) the scope of Services required; (b) the Closing Date; (c) the information required in the Proposal, which shall include: (ii) Any clarifications requested by a Framework Member in relation to an Assignment Terms of Reference shall be submitted in writing to the Bank by the deadline date indicated in the Assignment Terms of Reference. Responses will be issued by the Bank in writing to all Framework Members; (iii) Proposals shall be in conformance with the fixed terms contained in the Tender such as rates, as may be updated in accordance with this Agreement; (iv) The Framework Member shall submit its Proposal to the Bank via the management platform; (v) The Bank shall not be responsible for any costs incurred by Framework Members in the preparation of a Proposal or any required site visit (vi) The Bank shall not be responsible for any costs incurred by a Framework Member in the preparation of a Proposal or any required site visit; and (vii) If the Framework Member does not submit a Proposal, or such Proposal is not in compliance with the Assignment Terms of Reference or is otherwise irregular or unacceptable to the Bank, or if the Framework Member is in a situation of conflicting interests that may negatively affect the performance of the Assignment, the Bank will send the same Assignment Terms of Reference to the Framework Member who is next in ranking in the cascade. 4.2 The award process will terminate either with the award of the Assignment to one of the Framework Members, or with the failure to award the Assignment to any Framework Member. In the event of failure to award the Assignment, the Bank may redefine the Assignment or restart the procedure at a later stage. 4.3 All Framework Members that have submitted a Proposal for an Assignment will be notified in writing of the results of that award procedure. 4.4 The Contract will comprise the Agreement, the Contract provisions, the Assignment Terms of Reference and the Proposal. In the event of any inconsistency, the following order of priority shall apply: (1) this Agreement, (2) the Contract provisions, (3) the Assignment Terms of Reference and (4) the Proposal. 4.5 The Service Provider shall submit to the Bank the execution copies of the Contract, to be duly signed and dated. 4.6 If awarded the Assignment, the Service Provider shall at all times perform the Assignment with all reasonable care and skill and shall conform in all respects with the terms and conditions of this Agreement and of the Contract. 4.7 The Assignment will be carried out by the Service Provider acting jointly with and under the supervision of experienced staff of the Bank. 4.8 The Service Provider shall ensure that all persons appointed to the performance of a Contract have all equipment, materials and other things whatsoever required for the provision of the Services. Any equipment or materials made available by the Bank during a Contract shall be without prejudice to the Service Provider’s obligations under this Article and do not imply any obligation whatsoever on the part of the Bank. The Service Provider shall in particular not be entitled to invoke any vested / acquired rights from past provision of equipment or materials by the Bank. 4.9 The performance of the Service Provider and its staff will be monitored throughout the Assignment. All deliverables under a Contract are subject to the Bank’s review and approval. The Service Provider must review all deliverables prior to delivery to the Bank for approval to ensure that they are complete, accurate and up-to-date. 4.10 If so instructed by the Bank in writing, an Assignment Completion Report shall be submitted to the Bank by the Service Provider upon completion of the Assignment 4.11 Where performance of a Contract has not commenced within 10 (ten) days of the scheduled start date, the Bank may consider this event a material breach of the purposes of point (a) of Article 18.3 of Appendix C.

– Procedure for Awarding Assignments. 4.1 As the Bank determines a need for Services, it will conduct the following award procedure: (i) The Bank will send in writing to the First First-Ranked Framework Members Member an Assignment Terms of Reference including at a minimum: (a) the scope of Services required; (b) the Closing Date; (c) the pricing mechanism for the Assignment (lump-sum, or time and materials); and (d) the information required in the Proposal, which shall include:may include • Total price for the Assignment; or • delivery approach and schedule; or • list of proposed team and their CVs; or • whether the Framework Member is in a situation of conflicting interests that may negatively affect the performance of the Assignment; or • Total man/days. (ii) Any clarifications requested by a the Framework Member in relation to an Assignment Terms of Reference shall be submitted in writing by email to the Bank by the deadline date indicated in the Assignment Terms of Reference. Responses will be issued by the Bank in writing to all Framework Members; (iii) Proposals shall be in conformance with the fixed terms contained in the Tender such as rates, rates and key profiles as may be updated in accordance with this Agreement; (iv) The Framework Member shall submit its Proposal to the Bank via the management platformin writing; (v) The Bank shall not be responsible for any costs incurred by Framework Members in the preparation of a Proposal or any required site visit (vi) The Bank shall not be responsible for any costs incurred by a Framework Member in the preparation of a Proposal or any required site visit; and (viivi) If the Framework Member does not submit a Proposal, or such Proposal is not in compliance with the Assignment Terms of Reference or is otherwise irregular or unacceptable to the Bank, or if the Framework Member is in a situation of conflicting interests that may negatively affect the performance of the Assignment, the Bank will send the same Assignment Terms of Reference to the Framework Member who is next in ranking in the cascade. 4.2 The award process will terminate either with the award of the Assignment to one of the Framework Members, or with the failure to award the Assignment to any Framework Member. In the event of failure to award the Assignment, the Bank may redefine the Assignment or restart the procedure at a later stage. 4.3 All Framework Members that have submitted a Proposal for an Assignment will be notified in writing of the results of that award procedure. 4.4 The Contract will comprise the Agreement, the Contract provisions, the Assignment Terms of Reference and the Proposal. In the event of any inconsistency, the following order of priority shall apply: (1) this Agreementthe Contract provisions, (2) the Contract provisionsthis Agreement, (3) the Assignment Terms of Reference and (4) the Proposal. 4.5 The Service Provider shall submit to Unless otherwise instructed by the Bank, within 5 (five) working days of receiving from the Bank the execution copies of the Contract, to be the selected Framework Member shall return the two originals, duly signed and dated. 4.6 In the case of Contracts formalised as an Appointment Letter, the selected Framework Member shall acknowledge the appointment by e-mail within 2 (two) working days of receiving from the Bank the signed Appointment Letter. The Parties agree that the Contract shall become effective as of the date of acknowledgement by the Service Provider. 4.7 If awarded the Assignment, the Service Provider shall at all times perform the Assignment with all reasonable care and skill and shall conform in all respects with the terms and conditions of this Agreement and of the Contract. 4.7 4.8 The Assignment will be carried out by the Service Provider acting jointly with and under the supervision of experienced staff of the Bank. 4.8 4.9 The Service Provider shall ensure that all persons appointed to the performance of a Contract have all equipment, materials and other things whatsoever required for the provision of the Services. Any equipment or materials made available by the Bank during a Contract shall be without prejudice to the Service Provider’s obligations under this Article and do not imply any obligation whatsoever on the part of the Bank. The Service Provider shall in particular not be entitled to invoke any vested / acquired rights from past provision of equipment or materials by the Bank. 4.9 4.10 The performance of the Service Provider and its staff will be monitored throughout the Assignment. All deliverables under a Contract are subject to the Bank’s review and approval. The Service Provider must review all deliverables prior to delivery to the Bank for approval to ensure that they are complete, accurate and up-to-date. 4.10 4.11 If so instructed by the Bank in writing, an Assignment Completion Report shall be submitted to the Bank by the Service Provider upon completion of the Assignment. If so instructed by the Bank in writing, at the end of the Assignment, the Service Provider shall provide to the Bank its working papers documenting in detail the work done during the Assignment. These working papers shall become the property of the Bank. 4.11 4.12 Where performance of a Contract has not commenced within 10 (ten) days of the scheduled start date, the Bank may consider this event a material breach of the purposes of point (a) of Article 18.3 of Appendix C.

– Procedure for Awarding Assignments. 4.1 As the Bank determines a need for Services, it will conduct the following award procedure: (i) The Bank will send in writing to the First First-Ranked Framework Members Member an Assignment Terms of Reference including at a minimum: (a) the scope of Services required; (b) the Closing Date; (c) the pricing mechanism for the Assignment (time and materials); and (d) the information required in the Proposal, which shall include:may include • Total price for the Assignment; or • delivery approach and schedule; or • list of proposed team and their CVs; or • whether the Framework Member is in a situation of conflicting interests that may negatively affect the performance of the Assignment; or • Total man/days. (ii) Any clarifications requested by a the Framework Member in relation to an Assignment Terms of Reference shall be submitted in writing by email to the Bank by the deadline date indicated in the Assignment Terms of Reference. Responses will be issued by the Bank in writing to all Framework Members; (iii) Proposals shall be in conformance with the fixed terms contained in the Tender such as ratesrates and CVs, as may be updated in accordance with this Agreement; (iv) The Framework Member shall submit its Proposal to the Bank via the management platformin writing; (v) The Bank shall not be responsible for any costs incurred by Framework Members in the preparation of a Proposal or any required site visit (vi) The Bank shall not be responsible for any costs incurred by a Framework Member in the preparation of a Proposal or any required site visit; and (viivi) If the Framework Member does not submit a Proposal, or such Proposal is not in compliance with the Assignment Terms of Reference or is otherwise irregular or unacceptable to the Bank, or if the Framework Member is in a situation of conflicting interests that may negatively affect the performance of the Assignment, the Bank will send the same Assignment Terms of Reference to the Framework Member who is next in ranking in the cascade. 4.2 The award process will terminate either with the award of the Assignment to one of the Framework Members, or with the failure to award the Assignment to any Framework Member. In the event of failure to award the Assignment, the Bank may redefine the Assignment or restart the procedure at a later stage. 4.3 All Framework Members that have submitted a Proposal for an Assignment will be notified in writing of the results of that award procedure. 4.4 The Contract will comprise the Agreement, the Contract provisions, the Assignment Terms of Reference and the Proposal. In the event of any inconsistency, the following order of priority shall apply: (1) this Agreementthe Contract provisions, (2) the Contract provisionsthis Agreement, (3) the Assignment Terms of Reference and (4) the Proposal. 4.5 The Service Provider shall submit to Unless otherwise instructed by the Bank, within 5 (five) working days of receiving from the Bank the execution copies of the Contract, to be the selected Framework Member shall return the two originals, duly signed and dated. 4.6 In the case of Contracts formalised as an Appointment Letter, the selected Framework Member shall acknowledge the appointment by e-mail within 2 (two) working days of receiving from the Bank the signed Appointment Letter. The Parties agree that the Contract shall become effective as of the date of acknowledgement by the Service Provider. 4.7 If awarded the Assignment, the Service Provider shall at all times perform the Assignment with all reasonable care and skill and shall conform in all respects with the terms and conditions of this Agreement and of the Contract. 4.7 4.8 The Assignment will be carried out by the Service Provider acting jointly with and under the supervision of experienced staff of the Bank. 4.8 4.9 The Service Provider shall ensure that all persons appointed to the performance of a Contract have all equipment, materials and other things whatsoever required for the provision of the Services. Any equipment or materials made available by the Bank during a Contract shall be without prejudice to the Service Provider’s obligations under this Article and do not imply any obligation whatsoever on the part of the Bank. The Service Provider shall in particular not be entitled to invoke any vested / acquired rights from past provision of equipment or materials by the Bank. 4.9 4.10 The performance of the Service Provider and its staff will be monitored throughout the Assignment. All deliverables under a Contract are subject to the Bank’s review and approval. The Service Provider must review all deliverables prior to delivery to the Bank for approval to ensure that they are complete, accurate and up-to-date. 4.10 4.11 If so instructed by the Bank in writing, an Assignment Completion Report shall be submitted to the Bank by the Service Provider upon completion of the Assignment. In addition, at the end of the Assignment, the Service Provider shall provide to the Bank its working papers documenting in detail the work done during the Assignment. These working papers shall become the property of the Bank. 4.11 4.12 Where performance of a Contract has not commenced within 10 (ten) days of the scheduled start date, the Bank may consider this event a material breach of the purposes of point (a) of Article 18.3 of Appendix C.