{"component": "clause", "props": {"groups": [{"snippet": "Preventative Maintenance (\u201cPreventative Maintenance\u201d) is to include cleaning, as determined by Manufacturer\u2019s recommendations, at a frequency as specified in Manufacturer\u2019s service manual. Additional equipment cleaning is not included in this Agreement and may be purchased from ECS at prevailing rates.", "size": 2, "samples": [{"hash": "3UmzlJs1iNW", "uri": "/contracts/3UmzlJs1iNW#preventative-maintenance-services", "label": "Equipment Lease Agreement", "score": 30.1256980831, "published": true}, {"hash": "lmERXBsyn3N", "uri": "/contracts/lmERXBsyn3N#preventative-maintenance-services", "label": "Equipment Lease Agreement", "score": 28.8355165833, "published": true}], "snippet_links": [{"key": "preventative-maintenance", "type": "definition", "offset": [0, 24]}, {"key": "by-manufacturer", "type": "clause", "offset": [92, 107]}, {"key": "as-specified", "type": "clause", "offset": [142, 154]}, {"key": "service-manual", "type": "clause", "offset": [173, 187]}, {"key": "equipment-cleaning", "type": "definition", "offset": [200, 218]}, {"key": "not-included", "type": "clause", "offset": [222, 234]}, {"key": "in-this-agreement", "type": "clause", "offset": [235, 252]}, {"key": "prevailing-rates", "type": "clause", "offset": [286, 302]}], "hash": "9541a69157bd29f0e75278ca60b4f180", "id": 5}, {"snippet": "If the Rapiscan Sale Document includes reference to a Preventative Maintenance Only Service Plan, the Services shall consist only of Preventative Maintenance and shall not consist of Telephone Support or System Repairs.", "size": 4, "samples": [{"hash": "cWN8hjUwSLD", "uri": "/contracts/cWN8hjUwSLD#preventative-maintenance-services", "label": "Service Agreement", "score": 27.3039014374, "published": true}, {"hash": "33fP8s4CaS7", "uri": "/contracts/33fP8s4CaS7#preventative-maintenance-services", "label": "Service Terms and Conditions", "score": 24.749486653, "published": true}, {"hash": "fAUOjyyPcHK", "uri": "/contracts/fAUOjyyPcHK#preventative-maintenance-services", "label": "Service Terms and Conditions", "score": 23.8062970568, "published": true}], "snippet_links": [{"key": "sale-document", "type": "definition", "offset": [16, 29]}, {"key": "reference-to-a", "type": "definition", "offset": [39, 53]}, {"key": "preventative-maintenance", "type": "definition", "offset": [54, 78]}, {"key": "service-plan", "type": "definition", "offset": [84, 96]}, {"key": "the-services", "type": "definition", "offset": [98, 110]}, {"key": "maintenance-and", "type": "clause", "offset": [146, 161]}, {"key": "consist-of", "type": "clause", "offset": [172, 182]}, {"key": "telephone-support", "type": "definition", "offset": [183, 200]}, {"key": "system-repairs", "type": "definition", "offset": [204, 218]}], "hash": "cfd914c41b9bf29efdefc6ccff55fac1", "id": 1}, {"snippet": "1. Under the terms of this Agreement you may choose to receive up to four (one each) of the following Service Calls: 1. Appliances, 2. Heating and Air Conditioning (performed in one visit), 3. Electrical, 4.", "size": 3, "samples": [{"hash": "2RiQNKTs6vr", "uri": "/contracts/2RiQNKTs6vr#preventative-maintenance-services", "label": "Home Service Agreement", "score": 23.2894549981, "published": true}, {"hash": "lwzKsIIfpGe", "uri": "/contracts/lwzKsIIfpGe#preventative-maintenance-services", "label": "Home Service Agreement", "score": 23.0978392675, "published": true}, {"hash": "eYIYnxiovDQ", "uri": "/contracts/eYIYnxiovDQ#preventative-maintenance-services", "label": "Home Service Agreement", "score": 22.1780837605, "published": true}], "snippet_links": [{"key": "terms-of-this-agreement", "type": "clause", "offset": [13, 36]}, {"key": "to-receive", "type": "definition", "offset": [52, 62]}, {"key": "service-calls", "type": "clause", "offset": [102, 115]}, {"key": "heating-and-air-conditioning", "type": "definition", "offset": [135, 163]}], "hash": "ea19dd077e38a77415ec483bff13c12a", "id": 2}, {"snippet": "During the Term, the O&M Contractor shall perform regular preventative maintenance services for the Solar PV System, including: [quarterly] Site visits per Contract Year to conduct inspections and Solar PV System check-up; daily SCADA monitoring to ensure any issues are dealt as soon as practically possible; undertake monthly System Meter readings; [quarterly] cleaning of the Solar PV System; and", "size": 3, "samples": [{"hash": "a9ZHEb3c8Z9", "uri": "/contracts/a9ZHEb3c8Z9#preventative-maintenance-services", "label": "Solar Operation and Maintenance Contract", "score": 31.7222688114, "published": true}, {"hash": "aisnD8Chyw9", "uri": "/contracts/aisnD8Chyw9#preventative-maintenance-services", "label": "Rooftop Solar Operation and Maintenance Contract", "score": 31.6456225192, "published": true}], "snippet_links": [{"key": "during-the-term", "type": "clause", "offset": [0, 15]}, {"key": "contractor-shall", "type": "clause", "offset": [25, 41]}, {"key": "services-for", "type": "clause", "offset": [83, 95]}, {"key": "solar-pv-system", "type": "definition", "offset": [100, 115]}, {"key": "site-visits", "type": "definition", "offset": [140, 151]}, {"key": "contract-year", "type": "definition", "offset": [156, 169]}, {"key": "system-check", "type": "definition", "offset": [206, 218]}, {"key": "to-ensure", "type": "clause", "offset": [246, 255]}, {"key": "meter-readings", "type": "definition", "offset": [335, 349]}], "hash": "c75d3bc40402de374a56f780158bb1ea", "id": 3}, {"snippet": "(1) The following inspection and service shall be performed semi-annually:\n(a) Oil and Filter Change\n(b) Change fuel filter\n(c) Inspection of Fire Engine to include:\n(i) All electrical components;\n(ii) Pump Test;\n(iii) Engine; and\n(iv) Transmission\n(2) The following service shall be performed annually:\n(a) Two-hour NFPA compliant performance pump test with Certification.\n(3) Prices proposed for the semi-annual and annual services shall include all labor, materials, parts, equipment, fluids, and any other incidentals that may be required to complete the scope of service. Items excluded are strobe or mercury vapor lights.\n(4) A service report and an Annual Performance Certificate shall be supplied to the City after service or annual performance pump test is performed. The report shall include all points of inspection as well as anything that the service technician repairs or recommends to be repaired.\n(5) Refer to the attached checklist (Attachment A) for all services to be provided for each maintenance service.", "size": 2, "samples": [{"hash": "enCqLt2msP", "uri": "/contracts/enCqLt2msP#preventative-maintenance-services", "label": "Non Exclusive Agreement", "score": 16.3777567261, "published": true}, {"hash": "6fSAhIiebTr", "uri": "/contracts/6fSAhIiebTr#preventative-maintenance-services", "label": "Non Exclusive Agreement", "score": 16.3777567261, "published": true}], "snippet_links": [{"key": "inspection-and-service", "type": "clause", "offset": [18, 40]}, {"key": "oil-and", "type": "definition", "offset": [79, 86]}, {"key": "inspection-of", "type": "clause", "offset": [128, 141]}, {"key": "fire-engine", "type": "definition", "offset": [142, 153]}, {"key": "electrical-components", "type": "definition", "offset": [174, 195]}, {"key": "pump-test", "type": "definition", "offset": [202, 211]}, {"key": "annual-services", "type": "clause", "offset": [418, 433]}, {"key": "scope-of-service", "type": "definition", "offset": [559, 575]}, {"key": "items-excluded", "type": "clause", "offset": [577, 591]}, {"key": "service-report", "type": "definition", "offset": [634, 648]}, {"key": "performance-certificate", "type": "definition", "offset": [663, 686]}, {"key": "to-the-city", "type": "definition", "offset": [705, 716]}, {"key": "after-service", "type": "clause", "offset": [717, 730]}, {"key": "the-report", "type": "clause", "offset": [777, 787]}, {"key": "points-of", "type": "clause", "offset": [806, 815]}, {"key": "service-technician", "type": "definition", "offset": [856, 874]}, {"key": "refer-to-the", "type": "definition", "offset": [917, 929]}, {"key": "attachment-a", "type": "definition", "offset": [950, 962]}, {"key": "services-to-be-provided", "type": "clause", "offset": [972, 995]}, {"key": "maintenance-service", "type": "clause", "offset": [1005, 1024]}], "hash": "479c47e71f7bd57f765348090f5258cc", "id": 4}, {"snippet": "6.2.1 Preventative Maintenance Services shall be in accordance with the approved preventive maintenance plan as approved by the City, and shall include but are not limited to inspection, testing, necessary adjustment, alignments, lubrication, parts cleaning, replacement of consumables, battery refresh, and communication system. Contractor shall provide a list of preventive maintenance tasks and frequencies for each component, to include daily, weekly, bi-weekly, monthly, quarterly, semi-annual, and annual overhauls as part of the preventive maintenance plan. The City reserves the right to modify any portion of the preventive maintenance plan throughout the life of the Agreement.", "size": 2, "samples": [{"hash": "cczC6rGx74d", "uri": "/contracts/cczC6rGx74d#preventative-maintenance-services", "label": "Agreement for the Purchase, Implementation, and Maintenance of a Parking Access and Revenue Control System", "score": 31.961435492, "published": true}, {"hash": "fxWhrA7xGvo", "uri": "/contracts/fxWhrA7xGvo#preventative-maintenance-services", "label": "Fourth Amendment to the Agreement for the Purchase, Implementation, and Maintenance of a Parking Access and Revenue Control System", "score": 31.0649633137, "published": true}], "snippet_links": [{"key": "in-accordance-with", "type": "definition", "offset": [49, 67]}, {"key": "maintenance-plan", "type": "clause", "offset": [92, 108]}, {"key": "by-the-city", "type": "clause", "offset": [121, 132]}, {"key": "not-limited", "type": "clause", "offset": [160, 171]}, {"key": "parts-cleaning", "type": "definition", "offset": [243, 257]}, {"key": "replacement-of", "type": "clause", "offset": [259, 273]}, {"key": "communication-system", "type": "definition", "offset": [308, 328]}, {"key": "a-list", "type": "definition", "offset": [355, 361]}, {"key": "right-to-modify", "type": "clause", "offset": [587, 602]}, {"key": "life-of-the-agreement", "type": "clause", "offset": [665, 686]}], "hash": "a1eded7d799f9f90f589b93b63329533", "id": 6}, {"snippet": "a. MAXIMUM PERCENTAGE INCREASE: The CONTRACTOR and the CITY have agreed to establish a maximum percentage increase for each subsequent year after the first year of the Agreement. The CONTRACTOR shall be responsible for providing written documentation supporting the requested increase to the CONTRACT ADMINISTRATOR in accordance with the Price Adjustment terms stated in this Article. The annual maximum percentage increase is defined as five percent (5%)\nb. The CITY will allow one (1) price adjustment in each subsequent year after the first year of the Agreement. It will be at the CITY\u2019s discretion to continue each subsequent year of the Agreement. However, additional consideration by the CITY may be given for extreme and unforeseen volatility in the marketplace as specified in section relating to \u201cEquitable Adjustments\u201d.\nc. Price adjustments after the first year of the Agreement will be allowed, but shall not exceed the maximum five percentage (5) increase allowed by the Agreement. The requested adjustment must be submitted to the CONTRACT ADMINISTRATOR accompanied by substantiating proof of necessary increase (i.e. inflationary surge in fuel, wages, insurance or an unexpected cost increase from a supplying aggregate mine). In this event, written justification itemizing the adjustments and stating the percentage of increase must be forwarded to CONTRACT ADMINISTRATOR. CONTRACT ADMINISTRATOR will compare the requested price increase with the CPI index (Urban Consumers) South Region percent of change for the past twelve (12) months immediately preceding the date of written request. If justified and approved, this request will become effective thirty (30) days from the date the notice was received by CONTRACT ADMINISTRATOR from the CONTRACTOR for all purchases and services ordered after the effective date (thirty (30) days from City receipt of request). If the CONTRACTOR fails to justify the requested increase, CITY reserves the right to reject the price increase and cancel the balance of the contract.", "size": 2, "samples": [{"hash": "enCqLt2msP", "uri": "/contracts/enCqLt2msP#preventative-maintenance-services", "label": "Non Exclusive Agreement", "score": 16.3777567261, "published": true}, {"hash": "6fSAhIiebTr", "uri": "/contracts/6fSAhIiebTr#preventative-maintenance-services", "label": "Non Exclusive Agreement", "score": 16.3777567261, "published": true}], "snippet_links": [{"key": "percentage-increase", "type": "definition", "offset": [11, 30]}, {"key": "the-contractor-and-the", "type": "clause", "offset": [32, 54]}, {"key": "to-establish", "type": "clause", "offset": [72, 84]}, {"key": "subsequent-year", "type": "definition", "offset": [124, 139]}, {"key": "after-the-first-year", "type": "clause", "offset": [140, 160]}, {"key": "the-agreement", "type": "clause", "offset": [164, 177]}, {"key": "the-contractor-shall", "type": "clause", "offset": [179, 199]}, {"key": "responsible-for", "type": "clause", "offset": [203, 218]}, {"key": "written-documentation", "type": "definition", "offset": [229, 250]}, {"key": "requested-increase", "type": "definition", "offset": [266, 284]}, {"key": "the-contract-administrator", "type": "clause", "offset": [288, 314]}, {"key": "in-accordance-with", "type": "definition", "offset": [315, 333]}, {"key": "the-price", "type": "clause", "offset": [334, 343]}, {"key": "this-article", "type": "definition", "offset": [371, 383]}, {"key": "annual-maximum", "type": "clause", "offset": [389, 403]}, {"key": "five-percent", "type": "clause", "offset": [438, 450]}, {"key": "the-city-will", "type": "clause", "offset": [459, 472]}, {"key": "additional-consideration", "type": "definition", "offset": [663, 687]}, {"key": "by-the-city", "type": "clause", "offset": [688, 699]}, {"key": "as-specified", "type": "clause", "offset": [770, 782]}, {"key": "relating-to", "type": "definition", "offset": [794, 805]}, {"key": "equitable-adjustments", "type": "clause", "offset": [807, 828]}, {"key": "price-adjustments", "type": "definition", "offset": [834, 851]}, {"key": "proof-of", "type": "clause", "offset": [1098, 1106]}, {"key": "cost-increase", "type": "definition", "offset": [1194, 1207]}, {"key": "written-justification", "type": "definition", "offset": [1257, 1278]}, {"key": "the-percentage", "type": "definition", "offset": [1317, 1331]}, {"key": "to-contract", "type": "clause", "offset": [1362, 1373]}, {"key": "price-increase", "type": "definition", "offset": [1439, 1453]}, {"key": "cpi-index", "type": "definition", "offset": [1463, 1472]}, {"key": "south-region", "type": "definition", "offset": [1491, 1503]}, {"key": "of-change", "type": "clause", "offset": [1512, 1521]}, {"key": "date-of", "type": "clause", "offset": [1580, 1587]}, {"key": "written-request", "type": "definition", "offset": [1588, 1603]}, {"key": "become-effective", "type": "clause", "offset": [1650, 1666]}, {"key": "the-notice", "type": "clause", "offset": [1698, 1708]}, {"key": "received-by", "type": "definition", "offset": [1713, 1724]}, {"key": "all-purchases", "type": "clause", "offset": [1772, 1785]}, {"key": "services-ordered", "type": "clause", "offset": [1790, 1806]}, {"key": "after-the-effective-date", "type": "clause", "offset": [1807, 1831]}, {"key": "receipt-of", "type": "clause", "offset": [1860, 1870]}, {"key": "if-the-contractor", "type": "clause", "offset": [1881, 1898]}, {"key": "right-to-reject", "type": "clause", "offset": [1958, 1973]}, {"key": "balance-of-the", "type": "clause", "offset": [2008, 2022]}], "hash": "d234ad98186e9e803263291afd440d3d", "id": 7}, {"snippet": "The Contractor will biannual Preventative Maintenance site visits to each AOC Location to perform and complete a thorough review of the system and equipment, as set forth in Exhibit E, Attachment 3, Contractor Preventative Maintenance Checklist. The Contractor will provide a completed copy of Contractor Preventative Maintenance Checklist to the AOC Project Manager upon completion of visit. The Contractor will coordinate and provide a planned and controlled program of systematic inspection, adjustment, lubrication, and replacement of components, as well as performance testing and analysis of all installed and portable audio-visual systems and equipment. The Contractor shall report to the AOC Project Manager on all Preventative Maintenance at AOC Locations, including equipment check-lists, recommended repair and replacement analysis, and recommended time intervals for equipment Maintenance schedules. The Contractor shall provide the AOC Project Manager with audio-visual industry updates on new technologies and best practices for installed and portable equipment. The Contractor will have the following responsibilities under this Contract: The Contractor is the primary contact;", "size": 2, "samples": [{"hash": "cWGhHgWmfNz", "uri": "/contracts/cWGhHgWmfNz#preventative-maintenance-services", "label": "Av Video Systems Maintenance and Repair Services", "score": 21.9719904238, "published": true}], "snippet_links": [{"key": "the-contractor-will", "type": "clause", "offset": [0, 19]}, {"key": "site-visits", "type": "definition", "offset": [54, 65]}, {"key": "system-and-equipment", "type": "clause", "offset": [136, 156]}, {"key": "exhibit-e", "type": "definition", "offset": [174, 183]}, {"key": "attachment-3", "type": "clause", "offset": [185, 197]}, {"key": "provide-a", "type": "definition", "offset": [266, 275]}, {"key": "completed-copy", "type": "definition", "offset": [276, 290]}, {"key": "of-contractor", "type": "clause", "offset": [291, 304]}, {"key": "aoc-project-manager", "type": "definition", "offset": [347, 366]}, {"key": "completion-of", "type": "clause", "offset": [372, 385]}, {"key": "replacement-of-components", "type": "clause", "offset": [524, 549]}, {"key": "testing-and-analysis", "type": "clause", "offset": [574, 594]}, {"key": "systems-and-equipment", "type": "clause", "offset": [638, 659]}, {"key": "report-to", "type": "definition", "offset": [682, 691]}, {"key": "repair-and-replacement", "type": "clause", "offset": [811, 833]}, {"key": "time-intervals", "type": "clause", "offset": [860, 874]}, {"key": "maintenance-schedules", "type": "clause", "offset": [889, 910]}, {"key": "provide-the", "type": "clause", "offset": [933, 944]}, {"key": "new-technologies", "type": "definition", "offset": [1003, 1019]}, {"key": "best-practices", "type": "clause", "offset": [1024, 1038]}, {"key": "under-this-contract", "type": "clause", "offset": [1133, 1152]}, {"key": "primary-contact", "type": "definition", "offset": [1176, 1191]}], "hash": "be75c185f8a609761f7289e23041d3c3", "id": 8}, {"snippet": "Preventative Maintenance (\u201cPreventative Maintenance\u201d) is determined to include equipment cleaning, adjustments and/or replacement of filters or internal equipment hoses. Preventative Maintenance shall be performed and with a frequency as recommended in manufacturer\u2019s guidelines, however removal of pathogens, insects or other debris and fauna outside of the manufacturer\u2019s recommendations, or recommended time-frames, is not the responsibility of ESC. Furthermore, the cleaning of drain(s) below an air-break is not the responsibility of ESC.", "size": 2, "samples": [{"hash": "kq9rvzkzvcQ", "uri": "/contracts/kq9rvzkzvcQ#preventative-maintenance-services", "label": "Sales Contracts", "score": 28.7342339828, "published": true}], "snippet_links": [{"key": "preventative-maintenance", "type": "definition", "offset": [0, 24]}, {"key": "equipment-cleaning", "type": "definition", "offset": [79, 97]}, {"key": "replacement-of", "type": "clause", "offset": [118, 132]}, {"key": "removal-of", "type": "definition", "offset": [288, 298]}, {"key": "other-debris", "type": "clause", "offset": [321, 333]}, {"key": "the-manufacturer", "type": "definition", "offset": [355, 371]}, {"key": "responsibility-of", "type": "clause", "offset": [430, 447]}], "hash": "21f427fbb463655cb2c03db359bc610b", "id": 9}, {"snippet": "The Contractor shall not subcontract in whole or in part the Preventative Maintenance Services outlined in Exhibit C: Scope of Work, Duties and Specifications.", "size": 1, "samples": [{"hash": "1582mzdw7fO", "uri": "/contracts/1582mzdw7fO#preventative-maintenance-services", "label": "Contract", "score": 24.4004106776, "published": true}], "snippet_links": [{"key": "the-contractor-shall", "type": "clause", "offset": [0, 20]}, {"key": "exhibit-c", "type": "definition", "offset": [107, 116]}, {"key": "scope-of-work", "type": "definition", "offset": [118, 131]}], "hash": "6ae4681168ea38b9dc6461ffe572b595", "id": 10}], "next_curs": "CmoSZGoVc35sYXdpbnNpZGVyY29udHJhY3RzckYLEhZDbGF1c2VTbmlwcGV0R3JvdXBfdjU2IipwcmV2ZW50YXRpdmUtbWFpbnRlbmFuY2Utc2VydmljZXMjMDAwMDAwMGEMogECZW4YACAA", "clause": {"parents": [["scope-of-services", "SCOPE OF SERVICES"], ["equipment-hardware-support", "Equipment Hardware Support"], ["documentation", "Documentation"], ["legal-authority", "LEGAL AUTHORITY"], ["project-owners-obligations23", "PROJECT OWNER\u2019S OBLIGATIONS23"]], "children": [["optional-transmission-service", "OPTIONAL TRANSMISSION SERVICE"], ["preventive", "Preventive"]], "title": "Preventative Maintenance Services", "size": 25, "id": "preventative-maintenance-services", "related": [["preventative-maintenance", "Preventative Maintenance", "Preventative Maintenance"], ["maintenance-services", "Maintenance Services", "Maintenance Services"], ["maintenance-service", "MAINTENANCE SERVICE", "MAINTENANCE SERVICE"], ["preventive-maintenance", "Preventive Maintenance", "Preventive Maintenance"], ["support-and-maintenance-services", "Support and Maintenance Services", "Support and Maintenance Services"]], "related_snippets": [], "updated": "2025-07-07T12:37:53+00:00", "also_ask": ["What minimum service standards should be mandated to ensure enforceability?", "How can the clause allocate liability for missed or inadequate maintenance?", "What negotiation levers exist regarding scope, frequency, and remedies?", "How does this clause compare to industry best practices or statutory requirements?", "What are the most common litigation triggers or fatal drafting flaws in similar clauses?"], "drafting_tip": "Specify service frequency and scope to avoid ambiguity; require detailed reporting to ensure accountability; define response times to guarantee timely maintenance.", "explanation": "The Preventative Maintenance Services clause outlines the obligations and procedures for regularly scheduled maintenance activities intended to keep equipment or systems in optimal working condition. Typically, this clause specifies the frequency of maintenance visits, the types of services to be performed (such as inspections, cleaning, or part replacements), and the responsibilities of both the service provider and the client. Its core practical function is to minimize the risk of unexpected breakdowns and costly repairs by ensuring that preventative measures are consistently implemented."}, "json": true, "cursor": ""}}