Common use of Permanent Records Clause in Contracts

Permanent Records. A school licensed under this chapter and located in Minnesota shall maintain a permanent record for each student for 50 years from the last date of the student's attendance. A school licensed under this chapter and offering distance instruction to a student located in Minnesota shall maintain a permanent record for each Minnesota student for 50 years from the last date of the student's attendance. Records include school transcripts, documents, and files containing student data about academic credits earned, courses completed, grades awarded, degrees awarded, and periods of attendance. To preserve permanent records, a school shall submit a plan that meets the following requirements: (1) at least one copy of the records must be held in a secure, fireproof depository; (2) an appropriate official must be designated to provide a student with copies of records or a transcript upon request; (3) an alternative method, approved by the office, of complying with clauses (1) and (2) must be established if the school ceases to exist; and (4) a continuous surety bond must be filed with the office in an amount not to exceed $20,000 if the school has no binding agreement approved by the office, for preserving student records. The bond shall run to the state of Minnesota.

Permanent Records. A school licensed under this chapter and located in Minnesota shall maintain a permanent record for each student for 50 years from the last date of the student's attendance. A school licensed under this chapter and offering distance instruction to a student located in Minnesota shall maintain a permanent record for each Minnesota student for 50 years from the last date of the student's attendance. Records include school transcripts, documents, and files containing student data about academic credits earned, courses completed, grades awarded, degrees awarded, and periods of attendance. To preserve permanent records, a school shall submit a plan that meets the following requirements: (1) at least one copy of the records must be held in a secure, fireproof depository; (2) an appropriate official must be designated to provide a student with copies of records or a transcript upon request; (3) an alternative method, approved by the office, of complying with clauses (1) and (2) must be established es- tablished if the school ceases to exist; and (4) a continuous surety bond must be filed with the office in an amount not to exceed $20,000 if the school has no binding agreement approved by the office, for preserving student records. The bond shall run to the state of Minnesota.