Mini-Solicitation Clause Samples

Mini-Solicitation. Owner will conduct a streamlined mini-solicitation via e-mail sent to the firms with PAs awarded from the associated RFP. The mini-solicitation will be brief and will include, but is not limited to: • Response deadline and location for submittals, • Project description and objectives (and information from Project prospectus, if available), • Programmed budget for construction and design (if applicable), • Schedule to complete the requested Services, and programmed bid let date (if applicable), • General scope of work and period of performance expected under the WOC, • If available, a detailed SOW The SOW should include the work to be performed; location of work; deliverable schedule; any applicable performance standards; items provided by Owner, if any; and any special requirements (e.g., travel, special knowledge). • Selection criteria and weighting. Selection Criteria The selection criteria for mini-solicitations may include any of the following categories: • Capacity to accomplish the work in the required time - current and projected workloads of project manager and other key staff and the proportion of time such staff would have available for the needed Services. • Experience, qualifications, and technical competence in the type of work required for the specific Project. How relevant and recent is the experience? • Project Approach - approach to the Services for the Project described in the mini-solicitation. • Location in the general geographical area of the Project and knowledge of the locality of the Project (up to 10% of the total score). • Past performance on earlier WOCs assigned under the PA and may include available Owner records regarding Consultant on other Owner contracts. • References for specific types of Project experience. • Mini-Proposals submitted in response to mini-solicitations will generally be limited to approximately 2 to 8 pages and the timeline for submittals will generally be limited to 1 to 2 weeks, depending on the number of criteria included in the mini-solicitation. Owner may elect to conduct interviews with two or more firms short-listed following evaluation and scoring of mini-proposals. If interviews are used, the criteria and weighting will be provided to interviewees at least one week prior to the date of the interview (and may be included in the mini-solicitation document).