Common use of Maintain Books and Records Clause in Contracts

Maintain Books and Records. Record issuance of shares • Record transfers (via net purchase orders) • Reconcile and balance the separate account at the Trust level in the general xxxxxx, at various banks and within systems' interface Communicate with the Trust(s) • Purchase Orders • Determine the net amount available for investment by the Trust(s) • Deposit receipts at the Trust's custodian (generally by wire transfer) • Notify the custodian of the estimated amount required to pay dividends or distributions • Redemption Orders • Determine the net amount required for redemptions by the Trust(s) • Notify the custodian and Trust(s) of cash required to meet payments • Daily pricing Process Distributions from the Trust(s) • Process ordinary dividends and capital gains • Reinvest the Trust's distributions Reports • Periodic information reporting to the Trust(s) and its Board Proxy Solicitations • Assist with proxy solicitations, specifically with respect to soliciting voting instructions from owners of contracts under the Policies Trust-related Contractowner Services • Financial representative's advice to owners of contracts under the Policies with respect to Trust inquiries (not including advice about performance or related to sales) • Communicate information to owners of contracts under the Policies regarding Trust and subaccount performance Due Diligence Support

Appears in 3 contracts

Samples: Letter Agreement (Principal Life Insurance Co Separate Account B), Letter Agreement (Principal Life Insurance Co Variable Life Sep Account), Letter Agreement (Principal Life Insurance Co Variable Life Sep Account)

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Maintain Books and Records. Record issuance of shares • Record transfers (via net purchase orders) • Reconcile and balance the separate account at the Trust level in the general xxxxxxledger, at various banks and within systems' interface Communicate with the Trust(s) • Purchase Orders - Determine the net amount available for investment by the Trust(s) - Deposit receipts at the Trust's ’s custodian (generally by wire transfer) - Notify the custodian of the estimated amount required to pay dividends or distributions • Redemption Orders - Determine the net amount required for redemptions by the Trust(s) - Notify the custodian and Trust(s) of cash required to meet payments • Daily pricing Process Distributions from the Trust(s) • Process ordinary dividends and capital gains • Reinvest the Trust's ’s distributions Reports • Periodic information reporting to the Trust(s) and its Board Proxy Solicitations • Assist with proxy solicitations, specifically with respect to soliciting voting instructions from owners of contracts under the Policies Trust-related Contractowner Services • Financial representative's ’s advice to owners of contracts under the Policies with respect to Trust inquiries (not including advice about performance or related to sales) • Communicate information to owners of contracts under the Policies regarding Trust and subaccount performance Due Diligence SupportSupport • Upon MFD’s written request, provide a current SSAE16 report.

Appears in 2 contracts

Samples: Participation Agreement (C M Life Variable Life Separate Account I), Shareholder Information Agreement (Massachusetts Mutual Variable Life Separate Account I)

Maintain Books and Records. Record issuance of shares • Record transfers (via net purchase orders) • Reconcile and balance the separate account at the Trust level in the general xxxxxx, at various banks and within systems' interface Communicate with the Trust(s) • Purchase Orders • Determine the net amount available for investment by the Trust(s) • Deposit receipts at the Trust's ’s custodian (generally by wire transfer) • Notify the custodian of the estimated amount required to pay dividends or distributions • Redemption Orders • Determine the net amount required for redemptions by the Trust(s) • Notify the custodian and Trust(s) of cash required to meet payments • Daily pricing Process Distributions from the Trust(s) • Process ordinary dividends and capital gains • Reinvest the Trust's ’s distributions Reports • Periodic information reporting to the Trust(s) and its Board Proxy Solicitations • Assist with proxy solicitations, specifically with respect to soliciting voting instructions from owners of contracts under the Policies Trust-related Contractowner Services • Financial representative's ’s advice to owners of contracts under the Policies with respect to Trust inquiries (not including advice about performance or related to sales) • Communicate information to owners of contracts under the Policies regarding Trust and subaccount performance Due Diligence Support

Appears in 2 contracts

Samples: Letter Agreement (Mutual of America Separate Account No 3), Letter Agreement (Mutual of America Separate Account No 2)

Maintain Books and Records. Record issuance of shares · Record transfers (via net purchase orders) · Reconcile and balance the separate account at the Trust level in the general xxxxxxledger, at various banks and within systems' interface Communicate with the Trust(s) · Purchase Orders · Determine the net amount available for investment by the Trust(s) · Deposit receipts at the Trust's ’s custodian (generally by wire transfer) · Notify the custodian of the estimated amount required to pay dividends or distributions · Redemption Orders · Determine the net amount required for redemptions by the Trust(s) · Notify the custodian and Trust(s) of cash required to meet payments · Daily pricing Process Distributions from the Trust(s) · Process ordinary dividends and capital gains · Reinvest the Trust's ’s distributions Reports · Periodic information reporting to the Trust(s) and its Board Proxy Solicitations · Assist with proxy solicitations, specifically with respect to soliciting voting instructions from owners of contracts under the Policies Trust-related Contractowner Services · Financial representative's ’s advice to owners of contracts under the Policies with respect to Trust inquiries (not including advice about performance or related to sales) · Communicate information to owners of contracts under the Policies regarding Trust and subaccount performance Due Diligence SupportSupport · Upon MFD’s written request, provide documentation required to complete periodic due diligence. Documentation may include (i) a completed due diligence questionnaire in a form prepared by MFD addressing control structure and performance of the services in accordance with the terms hereof; or (ii) a current independent accountant’s or auditor’s controls report (e.g., FXXXX or SSAE16). Other related information shall be provided as MFD may reasonably request.

Appears in 1 contract

Samples: Letter Agreement (Pacific Select Exec Separate Acct Pacific Life Ins)

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Maintain Books and Records. Record issuance of shares Record transfers (via net purchase orders) Reconcile and balance the separate account at the Trust level in the general xxxxxxledger, at various banks and within systems' interface Communicate with the Trust(s) Purchase Orders - Determine the net amount available for investment by the Trust(s) - Deposit receipts at the Trust's ’s custodian (generally by wire transfer) - Notify the custodian of the estimated amount required to pay dividends or distributions Redemption Orders - Determine the net amount required for redemptions by the Trust(s) - Notify the custodian and Trust(s) of cash required to meet payments Daily pricing Process Distributions from the Trust(s) Process ordinary dividends and capital gains Reinvest the Trust's ’s distributions Reports Periodic information reporting to the Trust(s) and its Board Proxy Solicitations Assist with proxy solicitations, specifically with respect to soliciting voting instructions from owners of contracts under the Policies Trust-related Contractowner Services Financial representative's ’s advice to owners of contracts under the Policies with respect to Trust inquiries (not including advice about performance or related to sales) Communicate information to owners of contracts under the Policies regarding Trust and subaccount performance Due Diligence SupportSupport ● Upon MFD’s written request, provide a current SSAE16 report. [_____]

Appears in 1 contract

Samples: Letter Agreement (C M Life Variable Life Separate Account I)

Maintain Books and Records. Record issuance of shares Record transfers (via net purchase orders) Reconcile and balance the separate account at the Trust level in the general xxxxxxledger, at various banks and within systems' interface Communicate with the Trust(s) Purchase Orders - Determine the net amount available for investment by the Trust(s) - Deposit receipts at the Trust's ’s custodian (generally by wire transfer) - Notify the custodian of the estimated amount required to pay dividends or distributions Redemption Orders - Determine the net amount required for redemptions by the Trust(s) - Notify the custodian and Trust(s) of cash required to meet payments Daily pricing Process Distributions from the Trust(s) Process ordinary dividends and capital gains Reinvest the Trust's ’s distributions Reports Periodic information reporting to the Trust(s) and its Board Proxy Solicitations Assist with proxy solicitations, specifically with respect to soliciting voting instructions from owners of contracts under the Policies Trust-related Contractowner Services Financial representative's ’s advice to owners of contracts under the Policies with respect to Trust inquiries (not including advice about performance or related to sales) Communicate information to owners of contracts under the Policies regarding Trust and subaccount performance Due Diligence Support

Appears in 1 contract

Samples: Letter Agreement (Thrivent Variable Annuity Account I)

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