Main Risks to Achievement of Targets. The main potential risks to achievement of the targets set out in this Agreement, and the corresponding mitigation measures planned or in place, are as follows: Risk Description Mitigation Lack of Organisation Capacity and Capability - Lack of facilitating conditions including governance structure and appropriate resourcing to enable GSOC’ successor body to deliver its statutory functions • Prepare a detailed statement of resourcing needs informed by the organisational review • Ongoing engagement with the Department relating to future resourcing and requirements • Strategic workforce planning including recruitment and retention, staff development, implementation roadmaps and review mechanisms. Reputational damage caused by poor information and institutional knowledge management • Procure and implement a new Case Management System with business analytics capability • Prepare a Data Strategy for GSOC. • A knowledge audit of assets has commenced with a view to developing a work programme for the GSOC Knowledge Management Group • Establish a learning climate/culture, mitigating knowledge loss, developing a shared team memory and create channels for knowledge flow. Work is required to develop, update and maintain a repository of organisational manuals, policies, SOPs for all business units ICT Security, availability and resilience - causing reputational and financial damage through data breaches or failure to support business continuity. • Development of Policy and procedures and governance structure for: • Business Continuity Management/Disaster Recovery and back up: • ICT System Life-Cycle Management: • Information Technology Security (Cyber Security) - External and Internal Threat: • Implement recommendations of ICT Service Delivery Model Audit. Reputational damage caused by failure to achieve the reforms envisaged under the transition programme • A detailed examination of the provisions of the Bill to map the relevant impacts • Development of robust transition implementation plan. • Ongoing engagement with the relevant stakeholders to ensure resources and other relevant supports are in place. Reputational and financial cost of potential operational failure to progress case files in a timely, customer focussed manner • Review and update operational business processes: • Development of governance structure with monitoring and review of the relevant procedures • Ensure that all staff receive appropriate training, including role specific accredited training, in...
Main Risks to Achievement of Targets. The main potential risks to achievement of the targets set out in this Agreement, and the corresponding mitigation/contingency measures, are as follows:
Main Risks to Achievement of Targets. The main potential risks to achievement of the targets set out in this Agreement, and the corresponding mitigation/contingency measures, are as follows: Risk Description Mitigation Actions There is a risk to the capacity of the Inspectorate to achieve the Work Plan owing to the work involved in the transition to the Policing and Community Safety Authority, the departure of a number of experienced team members and the need to recruit and train up new staff members. The risk level may increase as the year progresses. • Active engagement with HR to ensure vacancies are filled as soon as possible • Teams working collaboratively to ensure sufficient cover for Inspection work and other Work Plan targets • Training Needs Analysis to identify the core training needs and identify suitable courses and other development opportunities for staff • Staffing levels reviewed at all Executive meetings • Staff regularly updated on the transition to the Policing and Community Safety Authority • Senior managers fully engaged in all Policing, Security and Community Safety Programme Board, Steering Group and Project Team meetings • Regular bilateral meetings held with the Policing Authority to prepare for the transition • Preparation of updated Learning & Development Plan
Main Risks to Achievement of Targets. The main potential risks to achievement of the targets set out in this Agreement, and the corresponding mitigation/contingency measures, are as follows: Risk Description Mitigations Providing a system for victim identification: Risk that not all interested parties will be identified or contacted, leading to flawed procedure and unwelcome publicity, potential judicial reviews, reputational damage • Campaign to inform victims • Dedicated victim area on the website • Engagement with victims’ organisations • System in place with IPS and An Garda Síochána to identify relevant victims wherever possible Risk of insufficient staffing levels resulting in statutory deadlines not being met and inadequate engagement with victims • Liaison with Department’s Governance and Corporate HR areas on resourcing/ recruitment matters Judicial Reviews: risk of budget being inadequate to meet costs • Monitor legal correspondence/cases and expenditure and flag emerging trends/ challenges to the Department Lack of an adequate Case Management System resulting in an overreliance on manual and clerical procedures, poor/inaccurate reporting and heightened risk of data protection breaches • Ongoing liaison with XXXXX and Department as necessary • Progress to be monitored and matter escalated if necessary Risk of data protection compliance errors arising from lack of sufficient capacity/expertise to fulfil GDPR/LED responsibilities. • Engage legal advice where necessary and within budgetary limits • Staff training • Engage with Department’s Data Protection Support & Compliance Office and sectoral DPO network • Engage further with the Department from a resourcing perspective as necessary
Main Risks to Achievement of Targets. The main potential risks to achievement of the targets set out in this Agreement, and the corresponding mitigation/contingency measures, are as follows: Risk Description Mitigations Failure to secure Dublin Office HQ accommodation for the OIP/OIPD With the closure of the Nenagh Office (effective immediately), the need for adequate accommodation for the OIP/OIPD has become critical. The current temporary premises in Dublin are already too small for current staff numbers, and additional staff members are scheduled to arrive in the coming weeks. Active engagement between the OIP/OIPD and the Department in order to secure appropriate accommodation (cf. also paragraph 4.3 of the Oversight Agreement between the Inspectorate of Prisons and the Department of Justice). Ongoing delays in the timely production of reports on deaths in custody which may result in the Coroner not being in possession of valuable information gathered by the OIP in advance of inquests taking place. Potential for delays to also jeopardise the State’s compliance with its procedural obligations under Article 2 of the European Convention of Human Rights. - Active engagement between the OIP/OIPD and the Department, with a view to securing financial sanction from D/PER for the necessary additional staffing resources to strengthen the DiC investigations team. - Following a review, new processes to triage and prioritise DiC investigations have been agreed. - Plans are underway to further streamline DiC processes and procedures, including giving priority processing to investigations into cases with simpler fact patterns and cases in which an inquest is known to be imminent. Closer liaison with Coroners will facilitate this prioritisation. Engagement with the IPS in relation to expediting the turnaround time for DiC reports. Inadequate and inconsistent direct access, including remote access, to the Prison Information Management System and related systems, increasing the workload of IPS staff and impeding the OIP’s ability to confidentially monitor the situation in prisons on an ongoing basis. Ongoing engagement with the IPS, with the support of the Department, to secure remote access to the Prison Information Management System and related systems.
Main Risks to Achievement of Targets. The main potential risks to achievement of the targets set out in this Agreement, and the corresponding mitigation/contingency measures, are as follows: Risk Description Mitigation Measures Failure to complete comprehensive Death in Custody investigations in the absence of accessing deceased prisoner's healthcare records As an interim arrangement since 2014, the IPS release such records with consent from Next of Kin (NoK). However, this inevitably leads in some instances to a failure to review healthcare/ medical records where a NoK does not consent or is unknown or uncontactable. It is intended, as soon as possible, to address the issue in legislation to allow for access to healthcare records. In instances where the OIP has not received healthcare records, appropriate commentary is inserted in the relevant Death in Custody report. Failure to carry out regular inspections (Prisons Act 2007, Section 31(1)) owing to loss of staff and absence of an Expert panel An Inspector recruitment campaign has been initiated and expected to be conducted by the end of Q3. A business case has been submitted seeking approval for the appointment of an Expert Panel to support the conduct of investigations. Absence of a bespoke case management system could result in failure to: - Manage, access and report on information in relation to inspections, investigations and individual prisons Conscious that the Strategy of the ICT Shared Service includes a move away from the Lotus Notes environment, work is in progress to end the use of Notes Databases and have them archived. Pending the acquisition and implementation of a bespoke case management system, records and - Analyse Rule 57B (Prison Rules) complaint data in a timely and effective manner - Aggregate issues raised in prisoner correspondence to the OIP under Rule 44 (Prison Rules) to inform the inspection of prisons documentation are being maintained in Excel Spreadsheets on a Shared Network Drive. This will make storage of information as logical and accessible as possible.
