Information to be shared. Each Party may share the Information with the other Party, and each Party may use the Information for 1 or more of the purposes specified at clause 2.
Information to be shared. 3.1 UC will provide UCSU with the following registered student data, or subset of this data, from its student information database: • Student ID numbers • First names • Last name • Date of birth • Gender • UC email address • Network account (facilitates access to UCSU Website) • Nationality • Programme of study • Mode of study • Location of study • Year of study • Student type i.e. undergraduate, post-graduate • Mode of attendance • Personal email address for graduating students (for SU Graduation event purposes only) • Student card number (currently MiFare)
Information to be shared. For the purposes of this project, each party providing data will be considered singularly the Data Controller. Each Data Controller will specify the relevant and most appropriate data items that are required to support the delivery care. Specific sensitive codes will be either shared or not shared depending on the nature of the arrangement included in Appendix A. The inclusion of these codes will be approved by the ELHCP IG Committee and the Data Controllers on a case by case basis with decisions informed by lead clinicians from all of the services that it will affect (ie the affected sending organisation(s) and the receiving organisation(s)) The amount of data being shared and with whom should reflect the needs of residents and of the clinicians and other staff delivering their services. The amount data that is shared will also reflect the maturity of the local systems in terms of how configurable they are to share information. The Data Controllers will need to work within the confines of the abilities of these systems and adapt Appendix A as and when the systems change or become more mature in their approach to data sharing. The Data Controllers must ensure that their approach around sharing of data should be proportionate and manageable to ensure that complexities aren’t introduced that make the process unworkable or difficult for residents to understand. The data sets will be specified in Appendix A.
Information to be shared. 4.1 TU will provide TUSU with the Personal Data of enrolled students as contained in Appendix 1 Section 3. In order for TUSU to fulfil its statutory obligations, Personal Data for students changing enrolment status part way during an academic year will continue to be shared with TUSU until conclusion of the academic year. Such sharing excludes any students who have opted out in accordance with Clause 10 of this Agreement.
Information to be shared. 3.1 The information exchanged routinely between the partner organisations will be at minimum; the data items identified in the specification for the DfE School Census, together with estimated/actual Key Stage school/pupil level attainment and value added results/analysis at appropriate and relevant levels.
Information to be shared. Early Start team members will ensure that all children and families receiving a service from the team will ensure that they are aware of: • The Early Start Service [Service leaflet] • Membership of the Early Start team and contact details [Parent Held record child health record insert and local Children Centre leaflets • What information is kept by the Early Start Team and how it is stored [Service leaflet] • That information is shared across the Early Start Team [Table 1] to ensure provision of the family offer to the family Table 1 Information shared within the Early Start team: • Family make-up and contact information • History of previous and current interventions • Presenting issues and concerns • Other services/agencies involved with the family • Assessments in place i.e. CAF • Safeguarding LCH Child Health Administration will initially provide the Early Help [LCC] details of all families with children under 5 years of age in their respective area. These details will include: • NHS number • Name • Date of Birth • Sex • Address LCH Child Health Administration will subsequently provide the above information about families with new born babies or who have moved into the area with children under 5 years of age on a monthly basis. Where information is shared with another agency to support the delivery of services to children/ families, parents will be asked for their consent. The giving of verbal consent will be documented in the child/family’s records. Where information is shared for service development and research pruposes written consent will be required. Information will be shared by a variety of means according to the circumstances and needs; phone, post, fax safe haven, secure email*, face to face discussion. Information transferred through email will only be via secure email accounts (@xxx.xxx or @xxxxx.xxxx.xxx.xx). Personal addresses and accounts will not be used to transfer information.
Information to be shared. Xxxxx County Public Schools will provide the Data Recipient with “view only” access to the databases. The specific student information to be shared pursuant to this Agreement is the following table below. Personally Identifiable Student Data Universe of Records Students for whom City Year has submitted records to the District of participation in the Agreement program Time Period July 1, 2020 – June 30, 2021 Data Fields “X” if Included DCPS_Student_ID X Ethnicity_Hisp_Or_Lat X Student_Full_Name X Grade_Level X Birthdate X Race_Desc X Gender X Student_Email_Address X Home_Room_Number X Homeroom_Teacher X ELL_Ind X ELL_Entry_Date X Ninth_Grade_Entry_Year X Classification_Date X Date_Entered_US_School X ELL_Exit_Date X ELP X Home_Lang_Survey_Date X Home_Lang_Survey_1-3 X Primary_Home_Lang_Code X Native_Language X Most_Freq_Spkn_Lang_Code X IEP_EP_Service_Plan_Date X IEP_Expiration_Date X Current_School_Matrix X Alt_Assessment_Administered X School_Name_Number X Title_I_Status X SAC_Reason_Code X SAC_Reason_Desc X Zoned_School_Number X Magnet_Program X Test_code X Test_name X Test_date X Test_component_desc X Test_score X Test_component_code X Subject_code X Score_type_code X Score_type_desc X Suspension_Code X Spension_Countus X Suspension_Category X Action_Duration_Total X Focus_Student_ID X Referral_Count X Present_count X Absent_PCT X Present_PCT X Period_Code X Attendance_Code X Attendance_Desc X Tardy_Count X
Information to be shared. 5.2.1 The data shared is as follows (table of fields) Student data Student ID UPN Email (token) Legal Surname Legal Forename Preferred Surname Preferred Forename DOB SEN Status Ethnicity (token) EAL Language code Current NC Year Gender FSM Eligible In LEA Care Gifted and Talented Entry Date Pupil Premium ServicePremium FSM Ever 6 Medical Needs SEN Needs (token) Guest students (token) Medical (token) Staff data Staff ID Staff email (the one set as ‘primary’) Title Legal forename Preferred forename Legal surname Preferred surname Staff role (token but on by default) Staff salary (token) Groups Group ID (e.g. 32) Group name (e.g. 10A/Dr1) Group type (e.g. Class) Group description (e.g. 10A/Dr1) Subject ID (e.g. 32423) Primary staff ID (e.g. 75432) Group membership Subjects Subject ID Shortname Name Code Attendance Attendance codes (Acode, Desc, Pdesc, Scode, Sdesc) Student ID Start Date Marks Assessment Result sets (token) Aspects (chosen by the school) Photos Person ID PhotoBase64 Timetable LearningCentreName LearningCentreYear TimeTableID Description StartDate AcadYear TotalCycleDays CycleDaysPerWeek PeriodsPerCycle TeachingPeriodsPerCycle YearStartDate YearEndDate StructureId PeriodNumber StartTime EndTime PeriodDescription DayName DayOrder OccurringDate TimeTableDayName TimeTableDateID LessonID PeriodID Room StaffID GroupID
Information to be shared. 5.2.1 Data from the GP record are grouped based upon how the data was recorded and coded. The data is presented for viewing via the MIG in a series of ten ‘tabs’. The data shared is as follows:
Information to be shared. 7.1. The Transform Data View will provide a snapshot of the vulnerability flags, risks, assessments, involvements and attendance data, including contact details of key professionals.
