Common use of Information and Documentation Clause in Contracts

Information and Documentation. The Supplier shall notify the Buyer without undue delay if it becomes apparent that valid agreements, e.g. quality assurances, deadlines or delivery volumes, cannot be satisfied. The Supplier shall notify the Buyer without undue delay of any deviations identified after shipping has taken place. The Supplier shall disclose all necessary data and facts in the interests of finding a prompt solution. The Supplier undertakes, prior to - changes in the product or packaging - changes in the manufacturing processes, procedures or materials (also when initiated by subsuppliers) - changes in subsuppliers - changes in test procedures/facilities - relocation of production sites - relocation of production facilities at the same site, to obtain the approval of the Buyer and to provide proof of the quality that is agreed in this regard. Insofar as the Supplier makes any of the aforementioned changes without the approval of the Buyer, the Buyer is entitled to serve immediate notice of termination to all current supply contracts. Where notice of termination is served in these cases, the Supplier shall have no right to compensation. The first three deliveries after the start of the series and the aforementioned changes must be labelled as such in the delivery documents/on the transport labels. The Supplier will document all changes to the product and the process chain in a product lifecycle, which it shall submit to Buyer upon instruction. The Supplier shall introduce suitable work instructions to control all documents and data. Documents of external origin, such as standards and customer drawings, shall be included to an adequate extent. The mandatory retention period for documents is at least 15 years, which shall begin with the final delivery from series production.