Identifying Need for Consultant Services Sample Clauses

Identifying Need for Consultant Services. The Initiating Organization (IO) is required to justify the need for a consultant on a project-by-project basis to ensure the full utilization of PennDOT staff and expertise prior to requesting consultant work and services. The IO shall comply with all Bargaining Unit Agreements when determining the need for consultant work and services. If the IO is an Engineering District, the District Portfolio Manager is responsible for managing the Engineering District’s resources. Prior to submitting a planned project, the IO will evaluate the overall workload of the various in-house unit technical staffs to determine if the capacity to perform any additional projects exists. The IO should: • Consider this evaluation and program priorities as they relate to the project, • Estimate the timetable of when the project would be completed if performed by IO personnel, • Document the conclusion that the work cannot be done in-house due to a lack of expertise or available time, • Ensure that the IO has committed to programming adequate funds to complete the Consultant Agreement, • Ensure that knowledgeable PennDOT personnel are available to monitor and manage the consultant to ensure compliance with the terms and conditions of the Consultant Agreement. Documentation needs to be presented as shown on Appendix 2A Justification to Use a Consultant which positively concludes that the use of a Consulting firm is necessary. The IO should maintain this documentation as part of the Consultant Agreement file.