Free English translation of Spanish language document. 16. To review the assignment requests filed by the Contractor and its supports, and to set forth the legal observations, as the case may be.
Free English translation of Spanish language document. CONSIDERATIONS
Free English translation of Spanish language document. For the purposes of this document, Reimbursable Expenditures are defined as the instrument recognizing the costs of certain ancillary activities not directly linked to the purpose and scope of the contract either because there is no certainty of the spending or because it is no possible to accurately assess the amount of the spending by the time the official budget is elaborated or by the time of structuring the offer. Under the modality of Reimbursable Expenditures and pursuant to a mandate without representation the Contractor should implement all commitments undertaken at its own expense and Ecopetrol S.A. should reimburse the costs incurred and authorized in advance after fulfilling the requirements herein set out. Reimbursable Expenses are of ancillary nature and are not included in the value of the contract and consequently those expenses are neither within the scope of the purpose of the contract nor within the scope of activities of the Contractor or of its commercial establishment. Reimbursable Expenses cannot remunerate or pay any activities not included within the initial scope of the contract because of budgetary or planning reasons and in case where such activities are necessary they should be incorporated through an additional contract. Within that context, any Reimbursable Expenditure for activities such as administrative support to the Contractor (secretary and messenger services or stationery), maintenance of its infrastructure, communication systems, utility payments or any other expense alike should not be recognized. Given the fact that Reimbursable Expenses are not included in the value of the contract those expenses are not a basis for the calculation of withholding taxes, value added tax, stamp tax or industry and commerce tax.
Free English translation of Spanish language document. An official with rank higher than the Requesting Official should approve i) the Reimbursable Expenses exceeding 10% of the official budget estimate, or ii) the convenience to agree on any cost for the management of Reimbursable Expenses.
Free English translation of Spanish language document c. In case where any doubt arises regarding the price quotes of the items (supplies, services) vis-à-vis their market price an opinion from the Directorate of Shared Services should be requested through the Unit of Shared Purchases Services or its equivalent regarding the favorableness of the price quotes.
Free English translation of Spanish language document. The equivalent document should show the SAP Contract registration number and the entry number supplied by the Administrative Manager. · The original of Ecopetrol’s Standard Form called “Certificación de Gastos Reembolsables GAB-F-101” properly filled out and signed by the Administrative Manager, the Contract Manager, the Contractor’s Legal Representative and either the External Auditor or the Chartered Public Accountant (for foreign Contractors without residence in Colombia).
Free English translation of Spanish language document l. In addition, the Contractor undertakes to comply with the provisions of the next paragraph regarding Mandates and Reimbursable Expenditures.
Free English translation of Spanish language document. 4. In section Excepciones eliminate any reference to xxxxxxxxx.xxx.xx or *.xxxxxxxxx.xxx.xx. The purpose is that the browser launches a search in Internet instead of Ecopetrol’s network when accessing the application through its address.
Free English translation of Spanish language document. Demand Anticipation Agreement – Commercial Agreement or instrument through which the it is attempted to anticipate ECOPETROL’S demand for transversal needs, which is entered into under the modality of unit prices and for an undetermined amount. For the purposes of these Guidelines, these contracts will be identified with the abbreviation ANDE. Contracts of Article 355 of the National Constitution – Agreements that generate obligations that in general are characterized for:
Free English translation of Spanish language document. According to the foregoing, all the acts of the Manager and of the Service Officer must be aimed to protect ECOPETROL’S interests; therefore, if there is a failure to comply with the obligations (nonperformance or faulty, inopportune, late performance, or similar, of the activities in its charge) attributable to the Contractor in a way that the normal performance of the Contract is affected, it will be necessary to apply, in an immediate manner, the dissuasion and / or sanction instruments set forth therein (requirements, non – conformities, coercion, discounts, early terminations, impact on the performance assessment, among other) considering to grade the imposition thereof the seriousness and magnitude of the breach, the cause thereof, the repeated nature thereof, etc. The non – application or the extemporaneous or late application of the coercion or sanction instruments set forth in the Contract by the Managers or Service Officers may lead to the opening of investigations, which may have civil, disciplinary fiscal and / or criminal effects against them. The obligations, duties and responsibilities of the Contract’s Manager and Service Officer are born at the time in which they receive the letter in which they are appointed as such.
