Form G-826 Procedures Clause Samples

Form G-826 Procedures. The Employer will furnish a form G-826 (pre-printed memorandum) which shall be used by all Union officers (except those listed In Section B 1 through 5 above) to request official time pursuant to this Article. The Union officer will prepare the form completely pursuant to this Article and submit the form to the appropriate supervisor in duplicate. The supervisor will endorse the form indicating approval or denial, retain one copy and return one copy to the requester. If the request is approved, the Union officer, upon completion of the authorized activity and at the time of his or her return to duty; will advise his or her supervisor, either orally or in writing, as to the date and time of his or her return to duty and total number of hours used. The supervisor will then note on his or her copy of the original request to reflect the total time (hours/dates) used and insure that such time is appropriately recorded on the Union officer’s time and attendance report. The supervisor will also, at that time, forward a copy of the to the appropriate servicing Human Resources (LMR) Office. The Union official shall not be required to identify a possible grievant at the informal stage of the NGP until such time as the grievance is officially filed, but shall be required to identify the specific issue being considered and the Union official must identify his or her place of contact or telephone number at all times pursuant to Article 6C. Requests for official time will be acted upon in a timely manner. Adjudication of the request in a timely manner will mean 24 hours or less on consecutive weekdays, excluding weekends or holidays from the time that a properly completed request is submitted to an appropriate management official. Managers will take into consideration the time constraints the Union official may be operating under. Should an occasion arise when a request must be denied, in whole or in part, the Service will cite the reason for the denial on the official time request form.