Common use of EXPENSES AND DISBURSEMENTS Clause in Contracts

EXPENSES AND DISBURSEMENTS. Contractor will be reimbursed without mark-up for reasonable expenses (including meals, rental car or mileage, coach class airfare, and lodging) validly incurred directly and solely in support of the Project and approved by University in advance. Provided, however, Contractor agrees and acknowledges that Contractor will be subject to the then-current Travel Reimbursement Rates promulgated by the Comptroller of Public Accounts for the State of Texas at xxxxx://xxx.xxx.xxxxx.xx.xx/fm/travel/travelrates.php with regard to meals, mileage, [Option: rental car] [Option: , airfare,] [Option: lodging]and all other expenses related to travel [Option: , except [Option: rental car], [Option: airfare] and [Option: lodging] ]. [Option: Except as provided in this Agreement,] Contractor agrees and acknowledges that Contractor will not be reimbursed by University for expenses that are prohibited or that exceed the allowable amounts set forth in the then-current Travel Reimbursement Rates. As a condition precedent to receiving reimbursement for expenses and disbursements, Contractor will submit to University receipts, invoices, and other documentation as requested University. Notwithstanding the foregoing, reimbursement for expenses and disbursements will not exceed a maximum of $_____________ (“Expense Cap”) without the prior written approval of University. The Fee Cap and the Expense Cap are sometimes collectively referred to as the “Contract Amount.” [Option (Include if University is a HIPAA Covered Entity and Contractor will receive, create and/or maintain for or on behalf of University data covered by HIPAA.): EXHIBIT D HIPAA BUSINESS ASSOCIATE AGREEMENT] [Option (Include if a HUB Subcontracting Plan is required or is available.): EXHIBIT E HUB SUBCONTRACTING PLAN] [Option (Include if federal contract provisions are included in this Agreement.): EXHIBIT ___ AFFIRMATIVE ACTION COMPLIANCE PROGRAM] [Option (Include if this Agreement relates to electronic and information resources, including hardware, software or related services.): EXHIBIT____ ELECTRONIC AND INFORMATION RESOURCES ENVIRONMENT SPECIFICATIONS] [Option (Include if this Agreement relates to electronic and information resources, including hardware, software or related services.): EXHIBIT ____ SECURITY CHARACTERISTICS AND FUNCTIONALITY OF CONTRACTOR’S INFORMATION RESOURCES] [Option (Include if Contractor will receive, create and/or maintain for or on behalf of University FERPA Data.): EXHIBIT ____ FERPA CONFIDENTIALITY AND SECURITY ADDENDUM [NOTE: This is a model FERPA Confidentiality and Security Addendum that meets the minimum contracting requirements of FERPA. BEFORE A UT INSTITUTION EXECUTES THE AGREEMENT BETWEEN UNIVERSITY AND CONTRACT, it is the UT Institution’s sole responsibility to (1) identify what categories and or sources of FERPA Data, if any, Contractor will access, create or maintain on behalf of University pursuant to the Agreement, (2) ensure that the model FERPA Confidentiality And Security Addendum is accurate as of the Effective Date as well as the date the Agreement between University and Contractor is signed by the UT Institution; (3) confirm the FERPA Confidentiality And Security Addendum is suitable given the terms of the contract to which it is attached; and (4) ensure that any modifications to the model FERPA Confidentiality And Security Addendum have been reviewed and approved for compliance with FERPA by the UT Institution’s representative that is responsible for FERPA compliance. In addition, FERPA requires that Education Records created or maintained by a third party should be returned or securely destroyed upon expiration or termination of the contract. In some cases, it may be more practical to place the burden on the Contractor to destroy all copies rather than to return the copies. The UT INSTITUTION must determine which option would serve the best interest of the Institution. For example, if storage of records was outsourced, records would need to be returned. In other situations, destruction may be the most feasible way to ensure that the Contractor and any subcontractors retain no FERPA records following expiration or termination of the contract.]

EXPENSES AND DISBURSEMENTS. Contractor will be reimbursed without markxxxx-up for reasonable expenses (including meals, rental car or mileage, coach class airfare, and lodging) validly incurred directly and solely in support of the Project and approved by University in advance. Provided, however, Contractor agrees and acknowledges that Contractor will be subject to the then-current Travel Reimbursement Rates promulgated by the Comptroller of Public Accounts for the State of Texas at xxxxx://xxx.xxx.xxxxx.xx.xx/fm/travel/travelrates.php with regard to meals, mileage, [Option: rental car] [Option: , airfare,] [Option: lodging]and all other expenses related to travel [Option: , except [Option: rental car], [Option: airfare] and [Option: lodging] ]. [Option: Except as provided in this Agreement,] Contractor agrees and acknowledges that Contractor will not be reimbursed by University for expenses that are prohibited or that exceed the allowable amounts set forth in the then-current Travel Reimbursement Rates. As a condition precedent to receiving reimbursement for expenses and disbursements, Contractor will submit to University receipts, invoices, and other documentation as requested University. Notwithstanding the foregoing, reimbursement for expenses and disbursements will not exceed a maximum of $_____________ (“Expense Cap”) without the prior written approval of University. The Fee Cap and the Expense Cap are sometimes collectively referred to as the “Contract Amount.” [Option (Include if University is a HIPAA Covered Entity and Contractor will receive, create and/or maintain for or on behalf of University data covered by HIPAA.): EXHIBIT D HIPAA BUSINESS ASSOCIATE AGREEMENT] [Option (Include if a HUB Subcontracting Plan is required or is available.): EXHIBIT E HUB SUBCONTRACTING PLAN] [Option (Include if federal contract provisions are included in this Agreement.): EXHIBIT ___ AFFIRMATIVE ACTION COMPLIANCE PROGRAM] [Option (Include if this Agreement relates to electronic and information resources, including hardware, software or related services.): EXHIBIT____ ELECTRONIC AND INFORMATION RESOURCES ENVIRONMENT SPECIFICATIONS] [Option (Include if this Agreement relates to electronic and information resources, including hardware, software or related services.): EXHIBIT ____ SECURITY CHARACTERISTICS AND FUNCTIONALITY OF CONTRACTOR’S INFORMATION RESOURCES] [Option (Include if Contractor will receive, create and/or maintain for or on behalf of University FERPA Data.): EXHIBIT ____ FERPA CONFIDENTIALITY AND SECURITY ADDENDUM [NOTE: This is a model FERPA Confidentiality and Security Addendum that meets the minimum contracting requirements of FERPA. BEFORE A UT INSTITUTION EXECUTES THE AGREEMENT BETWEEN UNIVERSITY AND CONTRACT, it is the UT Institution’s sole responsibility to (1) identify what categories and or sources of FERPA Data, if any, Contractor will access, create or maintain on behalf of University pursuant to the Agreement, (2) ensure that the model FERPA Confidentiality And Security Addendum is accurate as of the Effective Date as well as the date the Agreement between University and Contractor is signed by the UT Institution; (3) confirm the FERPA Confidentiality And Security Addendum is suitable given the terms of the contract to which it is attached; and (4) ensure that any modifications to the model FERPA Confidentiality And Security Addendum have been reviewed and approved for compliance with FERPA by the UT Institution’s representative that is responsible for FERPA compliance. In addition, FERPA requires that Education Records created or maintained by a third party should be returned or securely destroyed upon expiration or termination of the contract. In some cases, it may be more practical to place the burden on the Contractor to destroy all copies rather than to return the copies. The UT INSTITUTION must determine which option would serve the best interest of the Institution. For example, if storage of records was outsourced, records would need to be returned. In other situations, destruction may be the most feasible way to ensure that the Contractor and any subcontractors retain no FERPA records following expiration or termination of the contract.]

EXPENSES AND DISBURSEMENTS. Contractor will be reimbursed without mark-up for reasonable expenses (including meals, rental car or mileage, coach class airfare, and lodging) validly incurred directly and solely in support of the Project and approved by University in advance. Provided, however, Contractor agrees and acknowledges that Contractor will be subject to the then-current Travel Reimbursement Rates promulgated by the Comptroller of Public Accounts for the State of Texas at xxxxx://xxx.xxx.xxxxx.xx.xx/fm/travel/travelrates.php with regard to meals, mileage, [Option: rental car] [Option: , airfare,] [Option: lodging]and all other expenses related to travel [Option: , except [Option: rental car], [Option: airfare] and [Option: lodging] ]. [Option: Except as provided in this Agreement,] Contractor agrees and acknowledges that Contractor will not be reimbursed by University for expenses that are prohibited or that exceed the allowable amounts set forth in the then-current Travel Reimbursement Rates. As a condition precedent to receiving reimbursement for expenses and disbursements, Contractor will submit to University receipts, invoices, and other documentation as requested University. Notwithstanding the foregoing, reimbursement for expenses and disbursements will not exceed a maximum of $_____________ (“Expense Cap”) without the prior written approval of University. The Fee Cap and the Expense Cap are sometimes collectively referred to as the “Contract Amount.” [Option (Include if University is a HIPAA Covered Entity and Contractor will receive, create and/or maintain for or on behalf of University data covered by HIPAAAgreement covers Protected Health Information.): EXHIBIT D HIPAA BUSINESS ASSOCIATE AGREEMENT] [Option (Include if a HUB Subcontracting Plan is required or is availableexists.): EXHIBIT E HUB SUBCONTRACTING PLAN] [Option (Include if federal contract provisions are included in this Agreement.): EXHIBIT ___ AFFIRMATIVE ACTION COMPLIANCE PROGRAM] [Option (Include if this Agreement relates to electronic and information resources, including hardware, software or related services.): EXHIBIT____ ELECTRONIC AND INFORMATION RESOURCES ENVIRONMENT SPECIFICATIONS] [Option (Include if this Agreement relates to electronic and information resources, including hardware, software or related services.): EXHIBIT ____ SECURITY CHARACTERISTICS AND FUNCTIONALITY OF CONTRACTOR’S INFORMATION RESOURCES] [Option (Include if Contractor will receive, create and/or maintain for or on behalf of University FERPA Data.): EXHIBIT ____ FERPA CONFIDENTIALITY AND SECURITY ADDENDUM [NOTE: This is a model FERPA Confidentiality and Security Addendum that meets the minimum contracting requirements of FERPA. BEFORE A UT INSTITUTION EXECUTES THE AGREEMENT BETWEEN UNIVERSITY AND CONTRACT, it is the UT Institution’s sole responsibility to (1) identify what categories and or sources of FERPA Data, if any, Contractor will access, create or maintain on behalf of University pursuant to the Agreement, (2) ensure that the model FERPA Confidentiality And Security Addendum is accurate as of the Effective Date as well as the date the Agreement between University and Contractor is signed by the UT Institution; (3) confirm the FERPA Confidentiality And Security Addendum is suitable given the terms of the contract to which it is attached; and (4) ensure that any modifications to the model FERPA Confidentiality And Security Addendum have been reviewed and approved for compliance with FERPA by the UT Institution’s representative that is responsible for FERPA compliance. In addition, FERPA requires that Education Records created or maintained by a third party should be returned or securely destroyed upon expiration or termination of the contract. In some cases, it may be more practical to place the burden on the Contractor to destroy all copies rather than to return the copies. The UT INSTITUTION must determine which option would serve the best interest of the Institution. For example, if storage of records was outsourced, records would need to be returned. In other situations, destruction may be the most feasible way to ensure that the Contractor and any subcontractors retain no FERPA records following expiration or termination of the contract.]

EXPENSES AND DISBURSEMENTS. Contractor will be reimbursed without markxxxx-up for reasonable expenses (including meals, rental car or mileage, coach class airfare, and lodging) validly incurred directly and solely in support of the Project and approved by University in advance. Provided, however, Contractor agrees and acknowledges that Contractor will be subject to the then-current Travel Reimbursement Rates promulgated by the Comptroller of Public Accounts for the State of Texas at xxxxx://xxx.xxx.xxxxx.xx.xx/fm/travel/travelrates.php with regard to meals, mileage, [Option: rental car] [Option: , airfare,] [Option: lodging]and all other expenses related to travel [Option: , except [Option: rental car], [Option: airfare] and [Option: lodging] ]. [Option: Except as provided in this Agreement,] Contractor agrees and acknowledges that Contractor will not be reimbursed by University for expenses that are prohibited or that exceed the allowable amounts set forth in the then-current Travel Reimbursement Rates. As a condition precedent to receiving reimbursement for expenses and disbursements, Contractor will submit to University receipts, invoices, and other documentation as requested University. Notwithstanding the foregoing, reimbursement for expenses and disbursements will not exceed a maximum of $_____________ $ (“Expense Cap”) without the prior written approval of University. The Fee Cap and the Expense Cap are sometimes collectively referred to as the “Contract Amount.” [Option (Include if University is a HIPAA Covered Entity and Contractor will receive, create and/or maintain for or on behalf of University data covered by HIPAAAgreement covers Protected Health Information.): EXHIBIT D HIPAA BUSINESS ASSOCIATE AGREEMENT] [Option (Include if a HUB Subcontracting Plan is required or is availableexists.): EXHIBIT E HUB SUBCONTRACTING PLAN] [Option (Include if federal contract provisions are included in this Agreement.): EXHIBIT ___ AFFIRMATIVE ACTION COMPLIANCE PROGRAM] [Option (Include if this Agreement relates to electronic and information resources, including hardware, software or related services.): EXHIBIT____ EXHIBIT ELECTRONIC AND INFORMATION RESOURCES ENVIRONMENT SPECIFICATIONS] [Option (Include if this Agreement relates to electronic and information resources, including hardware, software or related services.): EXHIBIT ____ SECURITY CHARACTERISTICS AND FUNCTIONALITY OF CONTRACTOR’S INFORMATION RESOURCES] [Option (Include if in all contracts under which Contractor will receive, create and/or maintain for or on behalf of access University FERPA DataRecords subject to FERPA.):.): EXHIBIT ____ FERPA CONFIDENTIALITY AND SECURITY ADDENDUM [NOTE: This is a model FERPA Confidentiality and Security Addendum that meets the minimum contracting requirements of FERPA. BEFORE A UT INSTITUTION EXECUTES THE AGREEMENT BETWEEN UNIVERSITY AND CONTRACT, it is the UT Institution’s sole responsibility to (1) identify what categories and or sources of FERPA Data, if any, Contractor will access, create or maintain on behalf of University pursuant to the Agreement, (2) ensure that the model FERPA Confidentiality And Security Addendum is accurate as of the Effective Date as well as the date the Agreement between University and Contractor is signed by the UT Institution; (3) confirm the FERPA Confidentiality And Security Addendum is suitable given the terms of the contract to which it is attached; and (4) ensure that any modifications to the model FERPA Confidentiality And Security Addendum have been reviewed and approved for compliance with FERPA by the UT Institution’s representative that is responsible for FERPA compliance. In addition, FERPA requires that Education Records created or maintained by a third party should be returned or securely destroyed upon expiration or termination of the contract. In some cases, it may be more practical to place the burden on the Contractor to destroy all copies rather than to return the copies. The UT INSTITUTION must determine which option would serve the best interest of the Institution. For example, if storage of records was outsourced, records would need to be returned. In other situations, destruction may be the most feasible way to ensure that the Contractor and any subcontractors retain no FERPA records following expiration or termination of the contract.]

EXPENSES AND DISBURSEMENTS. Contractor will be reimbursed without markxxxx-up for reasonable expenses (including meals, rental car or mileage, coach class airfare, and lodging) validly incurred directly and solely in support of the Project and approved by University in advance. Provided, however, Contractor agrees and acknowledges that Contractor will be subject to the then-current Travel Reimbursement Rates promulgated by the Comptroller of Public Accounts for the State of Texas at xxxxx://xxx.xxx.xxxxx.xx.xx/fm/travel/travelrates.php with regard to meals, mileage, [Option: rental car] [Option: , airfare,] [Option: lodging]and all other expenses related to travel [Option: , except [Option: rental car], [Option: airfare] and [Option: lodging] ]. [Option: Except as provided in this Agreement,] Contractor agrees and acknowledges that Contractor will not be reimbursed by University for expenses that are prohibited or that exceed the allowable amounts set forth in the then-current Travel Reimbursement Rates. As a condition precedent to receiving reimbursement for expenses and disbursements, Contractor will submit to University receipts, invoices, and other documentation as requested University. Notwithstanding the foregoing, reimbursement for expenses and disbursements will not exceed a maximum of $_____________ (“Expense Cap”) without the prior written approval of University. The Fee Cap and the Expense Cap are sometimes collectively referred to as the “Contract Amount.” [Option (Include if University is a HIPAA Covered Entity and Contractor will receive, create and/or maintain for or on behalf of University data covered by HIPAAAgreement covers Protected Health Information.): EXHIBIT D HIPAA BUSINESS ASSOCIATE AGREEMENT] [Option (Include if a HUB Subcontracting Plan is required or is availableexists.): EXHIBIT E HUB SUBCONTRACTING PLAN] [Option (Include if federal contract provisions are included in this Agreement.): EXHIBIT ___ AFFIRMATIVE ACTION COMPLIANCE PROGRAM] [Option Option: (Include if this Agreement relates to electronic and information resources, including hardware, software or related services.): EXHIBIT____ ELECTRONIC AND INFORMATION RESOURCES ENVIRONMENT SPECIFICATIONS] [Option Option: (Include if this Agreement relates to electronic and information resources, including hardware, software or related services.): EXHIBIT ____ SECURITY CHARACTERISTICS AND FUNCTIONALITY OF CONTRACTOR’S INFORMATION RESOURCES] [Option (Include if Contractor will receive, create and/or maintain for or on behalf of University FERPA Data.): EXHIBIT ____ FERPA CONFIDENTIALITY AND SECURITY ADDENDUM [NOTE: This is a model FERPA Confidentiality and Security Addendum that meets the minimum contracting requirements of FERPA. BEFORE A UT INSTITUTION EXECUTES THE AGREEMENT BETWEEN UNIVERSITY AND CONTRACT, it is the UT Institution’s sole responsibility to (1) identify what categories and or sources of FERPA Data, if any, Contractor will access, create or maintain on behalf of University pursuant to the Agreement, (2) ensure that the model FERPA Confidentiality And Security Addendum is accurate as of the Effective Date as well as the date the Agreement between University and Contractor is signed by the UT Institution; (3) confirm the FERPA Confidentiality And Security Addendum is suitable given the terms of the contract to which it is attached; and (4) ensure that any modifications to the model FERPA Confidentiality And Security Addendum have been reviewed and approved for compliance with FERPA by the UT Institution’s representative that is responsible for FERPA compliance. In addition, FERPA requires that Education Records created or maintained by a third party should be returned or securely destroyed upon expiration or termination of the contract. In some cases, it may be more practical to place the burden on the Contractor to destroy all copies rather than to return the copies. The UT INSTITUTION must determine which option would serve the best interest of the Institution. For example, if storage of records was outsourced, records would need to be returned. In other situations, destruction may be the most feasible way to ensure that the Contractor and any subcontractors retain no FERPA records following expiration or termination of the contract.]OF