Common use of EXAMINATION AND AUDIT Clause in Contracts

EXAMINATION AND AUDIT. Agencies shall be subject to examination and audit for three years after final payment under the terms of this Agreement. Examination shall be confined to those matters connected with the performance of this Agreement including, but not limited to, the cost of administration. EXHIBIT E A SAMPLE ANNUAL OPERATING PLAN OUTLINE GUIDE Annual Operating Plans (AOP) will be working documents developed annually at appropriate levels for implementing the Cooperative Fire Protection Agreement. Operating Plans shall become a part of the Cooperative Agreement (See Provision #50 Supplements, A. – AOP’s of the Agreement and Exhibit C Glossary of Terms). The Statewide AOP covers specific actions and relationships that are best coordinated on a State level for continuity across the State. Zone and/or local operating plans are those generated to cover actions less than statewide in nature. Plans must address items called for in the agreement and document processes and protocols between Agencies pertinent to working relationships, responsibilities, exchange of funds, etc. for the current year. The following outline provides a checklist of items deserving consideration in the development of operating plans: Authority and Identification of Agencies – quote the Cooperative Fire Protection Agreement between State and Federal Agencies; and identify Xxxxx Xxxxx, XXX Xxxxx Xxxxxxx, XXX Reservations, Fish and Wildlife Service Refuges, National Parks and Monuments, National Forests, etc. involved. Purpose of Plan - Narrative Definitions – specific to zone and/or local processes Protection Areas – including mutual aid areas ❑ Description ❑ Maps Operating Procedures – specific to zone and/or local processes and protocols ❑ Dispatch ❑ Billings and Reimbursements ❑ WFSA Policy and Procedures ❑ Delegation of Authority ❑ Special Management Considerations ❑ Severity Wildfire Suppression Procedures – specific to zone and/or local processes and protocols ❑ Boundary Fires ❑ Investigations ❑ Fire Reports ❑ Fire Notification ❑ Suppression Rehab ❑ Agency Resource List Prevention - specific to zone and/or local processes and protocols ❑ Restrictions and Closures Plan ❑ Burning Permits ❑ Inspections ❑ Joint Activities Detection - specific to zone and/or local processes and protocols Aviation - specific to zone and/or local processes and protocols Training - specific to zone and/or local processes and protocols Communications - specific to zone and/or local processes and protocols Prescribed Fire and Wildland Fire Use - specific to zone and/or local processes and protocols Administrative - specific to zone and/or local processes and protocols ❑ Directory of Agency Contacts ❑ Plan Review ❑ Billing Addresses ❑ Billing Processes EXHIBIT F A SAMPLE PROJECT AND FINANCIAL PLAN PROJECT AND FINANCIAL PLAN SUPPLEMENTAL NUMBER TO COOPERATIVE FIRE PROTECTION AGREEMENT NUMBER

EXAMINATION AND AUDIT. Agencies shall be subject to examination and audit for three years after final payment under the terms of this Agreement. Examination shall be confined to those matters connected with the performance of this Agreement including, but not limited to, the cost of administration. EXHIBIT E A SAMPLE ANNUAL OPERATING PLAN OUTLINE GUIDE Annual Operating Plans (AOP) will be working documents developed annually at appropriate levels for implementing the Cooperative Fire Protection Agreement. Operating Plans shall become a part of the Cooperative Agreement (See Provision #50 Supplements, A. – AOP’s of the Agreement and Exhibit C Glossary of Terms). The Statewide AOP covers specific actions and relationships that are best coordinated on a State level for continuity across the State. Zone and/or local operating plans are those generated to cover actions less than statewide in nature. Plans must address items called for in the agreement and document processes and protocols between Agencies pertinent to working relationships, responsibilities, exchange of funds, etc. for the current year. The following outline provides a checklist of items deserving consideration in the development of operating plans: Authority and Identification of Agencies – quote the Cooperative Fire Protection Agreement between State and Federal Agencies; and identify Xxxxx Xxxxx, XXX Xxxxx Xxxxxxx, XXX Reservations, Fish and Wildlife Service Refuges, National Parks and Monuments, National Forests, etc. involved. Purpose of Plan - Narrative Definitions – specific to zone and/or local processes Protection Areas – including mutual aid areas ❑ Description ❑ Maps Operating Procedures – specific to zone and/or local processes and protocols ❑ Dispatch ❑ Billings Xxxxxxxx and Reimbursements ❑ WFSA Policy and Procedures ❑ Delegation of Authority ❑ Special Management Considerations ❑ Severity Wildfire Suppression Procedures – specific to zone and/or local processes and protocols ❑ Boundary Fires ❑ Investigations ❑ Fire Reports ❑ Fire Notification ❑ Suppression Rehab ❑ Agency Resource List Prevention - specific to zone and/or local processes and protocols ❑ Restrictions and Closures Plan ❑ Burning Permits ❑ Inspections ❑ Joint Activities Detection - specific to zone and/or local processes and protocols Aviation - specific to zone and/or local processes and protocols Training - specific to zone and/or local processes and protocols Communications - specific to zone and/or local processes and protocols Prescribed Fire and Wildland Fire Use - specific to zone and/or local processes and protocols Administrative - specific to zone and/or local processes and protocols ❑ Directory of Agency Contacts ❑ Plan Review ❑ Billing Addresses ❑ Billing Processes EXHIBIT F A SAMPLE PROJECT AND FINANCIAL PLAN PROJECT AND FINANCIAL PLAN SUPPLEMENTAL NUMBER TO COOPERATIVE FIRE PROTECTION AGREEMENT NUMBER