Common use of Documentation, Information Clause in Contracts

Documentation, Information. An obligation of preserving the documents and records on quality extends to 5 years with standard parts and 15 years with parts for which the archiving in the archive of "D" /TLD/ safety parts is compulsory (see VDA, Volume 1, Documents archiving) and these must be made available upon request. If the agreed provisions (such as on quality parameters, dates, quantities to be supplied) cannot be complied with, the customer must be advised of the true situation and the circumstances resulting in his inability to meet his obligations. All essential facts and details needed for resolving the issue should be included therein. If the supplier identifies the rise in discrepancy between the actual and required quality of products (decrease in quality), the customer must be advised of the situation and planned measures without delay. The supplier shall advice the customer in advance of all changes in production procedures, materials or parts supplied for customer´s own production, on relocation of production facilities or changes introduced to procedures and products testing or of other measures related to quality, allowing the customer identify any possible impact resulting thereof. The obligation of informing the partner is set by regulations on sampling. Any changes of product and in a process chain related to products must be documented in a product curriculum in an appropriate detail pursuant to VDA, Volume 2 „Assuring the quality of supplies".

Documentation, Information. An obligation of preserving the documents and records on quality extends to 5 years with standard parts and 15 years with parts for which the archiving in the archive of "D" /TLD/ safety parts is compulsory (see VDA, Volume 1, Documents archiving) and these must be made available upon request. If the agreed provisions (such as on quality parameters, dates, quantities to be supplied) cannot be complied withwith , the customer must be advised of the true situation and the circumstances resulting in his inability unability to meet his obligations. All essential facts and details needed for resolving the issue should be included therein. If the supplier identifies the rise in discrepancy between the actual and required quality of products (decrease in quality), the customer must be advised of the situation and planned measures without delay. The supplier shall advice the customer in advance of all changes in production procedures, materials or parts supplied for customer´s own production, on relocation of production facilities or changes introduced to procedures and products testing or of other measures related to quality, allowing the customer identify any possible impact resulting thereof. The obligation of informing the partner is set by regulations on sampling. Any changes of product and in a process chain related to products must be documented in a product curriculum in an appropriate detail pursuant to VDA, Volume 2 „" Assuring the quality of supplies".