{"component": "clause", "props": {"groups": [{"samples": [{"hash": "9JNT3ank5bm", "uri": "/contracts/9JNT3ank5bm#dbe-program", "label": "Intergovernmental Agreement", "score": 26.5126628876, "published": true}, {"hash": "6nTiKr58xfG", "uri": "/contracts/6nTiKr58xfG#dbe-program", "label": "Intergovernmental Agreement", "score": 25.799451828, "published": true}, {"hash": "662LRYh4UFq", "uri": "/contracts/662LRYh4UFq#dbe-program", "label": "Intergovernmental Agreement", "score": 24.3566055298, "published": true}], "size": 23, "snippet": "The Local Agency (sub-recipient) shall be responsible for obtaining the Disadvantaged Business Enterprise Program of the Colorado Department of Transportation, 1988, as amended, and shall comply with the applicable provisions of the program. (If applicable). A copy of the DBE Program is available from and will be mailed to the Local Agency upon request: Civil Rights & Business Resource Center Colorado Department of Transportation \u2587\u2587\u2587\u2587 \u2587. \u2587\u2587\u2587\u2587\u2587\u2587 Place Denver, Colorado 80204 Phone: (\u2587\u2587\u2587) \u2587\u2587\u2587-\u2587\u2587\u2587\u2587 REVISED 1/22/98 REQUIRED BY 49 CFR PART Title 23 Code of Federal Regulations (CFR) 172 applies to a federally funded Local Agency project agreement administered by CDOT that involves professional consultant services. 23 CFR 172.1 states \u201cThe policies and procedures involve federally funded contracts for engineering and design related services for projects subject to the provisions of 23 U.S.C. 112(a) and are issued to ensure that a qualified consultant is obtained through an equitable selection process, that prescribed work is properly accomplished in a timely manner, and at fair and reasonable cost\u201d and according to 23 CFR 172.5 \u201cPrice shall not be used as a factor in the analysis and selection phase.\u201d Therefore, local agencies must comply with these CFR requirements when obtaining professional consultant services under a federally funded consultant contract administered by CDOT. CDOT has formulated its procedures in Procedural Directive (P.D.) 400.1 and the related operations guidebook titled \"Obtaining Professional Consultant Services\". This directive and guidebook incorporate requirements from both Federal and State regulations, i.e., 23 CFR 172 and CRS \u00a724-30-1401 et seq. Copies of the directive and the guidebook may be obtained upon request from CDOT's Agreements and Consultant Management Unit. [Local agencies should have their own written procedures on file for each method of procurement that addresses the items in 23 CFR 172]. Because the procedures and laws described in the Procedural Directive and the guidebook are quite lengthy, the subsequent steps serve as a short-hand guide to CDOT procedures that a Local Agency must follow in obtaining professional consultant services. This guidance follows the format of 23 CFR 172. The steps are:\n1. The contracting Local Agency shall document the need for obtaining professional services.\n2. Prior to solicitation for consultant services, the contracting Local Agency shall develop a detailed scope of work and a list of evaluation factors and their relative importance. The evaluation factors are those identified in C.R.S. 24-30-1403. Also, a detailed cost estimate should be prepared for use during negotiations.\n3. The contracting agency must advertise for contracts in conformity with the requirements of C.R.S. 24-30- 1405. The public notice period, when such notice is required, is a minimum of 15 days prior to the selection of the three most qualified firms and the advertising should be done in one or more daily newspapers of general circulation.\n4. The Local Agency shall not advertise any federal aid contract without prior review by the CDOT Regional Civil Rights Office (RCRO) to determine whether the contract shall be subject to a DBE contract goal. If the RCRO determines a goal is necessary, then the Local Agency shall include the goal and the applicable provisions within the advertisement. The Local Agency shall not award a contract to any Contractor or Consultant without the confirmation by the CDOT Civil Rights and Business Resource Center that the Contractor or Consultant has demonstrated good faith efforts. The Local Agency shall work with the CDOT RCRO to ensure compliance with the established terms during the performance of the contract.\n5. The Local Agency shall require that all contractors pay subcontractors for satisfactory performance of work no later than 30 days after the receipt of payment for that work from the contractor. For construction projects, this tiem period shall be reduced to seven days in accordance with Colorado Revised Statute 24-91-103(2). If the Local Agency withholds retainage from contractors and/or allows contractors to withhold retainage from subcontractors, such retainage provisions must comply with 49 CFR 26.29.\n6. Payments to all Subconsultants shall be made within thirty days of receipt of payment from [the Local Agency] or no later than ninety days from the date of the submission of a complete invoice from the Subconsultant, whichever occurs first. If the Consultant has good cause to dispute an amount invoiced by a Subconsultant, the Consultant shall notify [the Local Agency] no later than the required date for payment. Such notification shall include the amount disputed and justification for the withholding. The Consultant shall maintain records of payment that show amounts paid to all Subconsultants. Good cause does not include the Consultant\u2019s failure to submit an invoice to the Local Agency or to deposit payments made.\n7. The analysis and selection of the consultants shall be done in accordance with CRS \u00a724-30-1403. This section of the regulation identifies the criteria to be used in the evaluation of CDOT pre-qualified prime consultants and their team. It also shows which criteria are used to short-list and to make a final selection. The short-list is based on the following evaluation factors:\na. Qualifications,\nb. Approach to the Work,\nc. Ability to furnish professional services.\nd. Anticipated design concepts, and\ne. Alternative methods of approach for furnishing the professional services. Evaluation factors for final selection are the consultant's:\na. Abilities of their personnel,\nb. Past performance,\nc. Willingness to meet the time and budget requirement,\nd. Location,\ne. Current and projected work load,\nf. Volume of previously awarded contracts, and\ng. Involvement of minority consultants.\n8. Once a consultant is selected, the Local Agency enters into negotiations with the consultant to obtain a fair and reasonable price for the anticipated work. Pre-negotiation audits are prepared for contracts expected to be greater than $50,000. Federal reimbursements for costs are limited to those costs allowable under the cost principles of 48 CFR 31. Fixed fees (profit) are determined with consideration given to size, complexity, duration, and degree of risk involved in the work. Profit is in the range of six to 15 percent of the total direct and indirect costs.\n9. A qualified Local Agency employee shall be responsible and in charge of the Work to ensure that the work being pursued is complete, accurate, and consistent with the terms, conditions, and specifications of the contract. At the end of Work, the Local Agency prepares a performance evaluation (a CDOT form is available) on the consultant. CRS \u00a7\u00a724-30-1401 THROUGH 24-30-1408, 23 CFR PART 172, AND P.D. 400.1, PROVIDE ADDITIONAL DETAILS FOR COMPLYING WITH THE PRECEEDING EIGHT (8) STEPS. Federal laws and regulations that may be applicable to the Work include: Executive Order 11246 of September 24, 1965 entitled \"Equal Employment Opportunity,\" as amended by Executive Order 11375 of October 13, 1967 and as supplemented in Department of Labor regulations (41 CFR Chapter 60) (All construction contracts awarded in excess of $10,000 by the Local Agencys and their contractors or the Local Agencys). The \u2587\u2587\u2587\u2587\u2587\u2587\u2587\u2587 \"Anti-Kickback\" Act (18 U.S.C. 874) as supplemented in Department of Labor regulations (29 CFR Part 3) (All contracts and sub-Agreements for construction or repair). The \u2587\u2587\u2587\u2587\u2587-\u2587\u2587\u2587\u2587\u2587 Act (40 U.S.C. 276a to a-7) as supplemented by Department of Labor regulations (29 CFR Part 5) (Construction contracts in excess of $2,000 awarded by the Local Agencys and the Local Agencys when required by Federal Agreement program legislation. 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[{"hash": "l8FDJaon30i", "uri": "/contracts/l8FDJaon30i#dbe-program", "label": "Intergovernmental Agreement", "score": 32.9486083984, "published": true}, {"hash": "exfWdHoB41m", "uri": "/contracts/exfWdHoB41m#dbe-program", "label": "Intergovernmental Agreement", "score": 32.6091766357, "published": true}, {"hash": "61YMacBUgTD", "uri": "/contracts/61YMacBUgTD#dbe-program", "label": "Intergovernmental Agreement", "score": 32.2286834717, "published": true}], "size": 20, "snippet": "The Local Agency (sub-recipient) shall be responsible for obtaining the Disadvantaged Business Enterprise Program of the Colorado Department of Transportation, 1988, as amended, and shall comply with the applicable provisions of the program. (If applicable). A copy of the DBE Program is available from and will be mailed to the Local Agency upon request: Business Programs Office Colorado Department of Transportation \u2587\u2587\u2587\u2587 \u2587\u2587\u2587\u2587 \u2587\u2587\u2587\u2587\u2587\u2587 \u2587\u2587\u2587\u2587\u2587 Denver, Colorado 80204 Phone: (\u2587\u2587\u2587) \u2587\u2587\u2587-\u2587\u2587\u2587\u2587 REVISED 1/22/98 REQUIRED BY 49 CFR PART 26 EXHIBIT H\u200c", "snippet_links": [{"key": "local-agency", "type": "definition", "offset": [4, 16]}, {"key": "responsible-for", "type": "clause", "offset": [42, 57]}, {"key": "disadvantaged-business-enterprise-program", "type": "clause", "offset": [72, 113]}, {"key": "department-of-transportation", "type": "definition", "offset": [130, 158]}, {"key": "as-amended", "type": "definition", "offset": [166, 176]}, {"key": "the-program", "type": "clause", "offset": [229, 240]}, {"key": "if-applicable", "type": "clause", "offset": [243, 256]}, {"key": "the-dbe", "type": "clause", "offset": [269, 276]}, {"key": "upon-request", "type": "clause", "offset": [342, 354]}, {"key": "required-by", "type": "definition", "offset": [503, 514]}, {"key": "cfr-part", "type": "clause", "offset": [518, 526]}], "hash": "0f529cb8bb2c2fcdf8d4f4de7cf9ea36", "id": 2}, {"samples": [{"hash": "7UbMNKKp5SN", "uri": "/contracts/7UbMNKKp5SN#dbe-program", "label": "Master Agreement", "score": 29.1562805176, "published": true}, {"hash": "6BFz0RcbzID", "uri": "/contracts/6BFz0RcbzID#dbe-program", "label": "Administrative Services Agreement", "score": 27.4777545929, "published": true}, {"hash": "iYrcZV9cl60", "uri": "/contracts/iYrcZV9cl60#dbe-program", "label": "Administration Agreement", "score": 25.6762485504, "published": true}], "size": 9, "snippet": "In connection with the performance of this Contract, Contractor will cooperate with public agency in meeting its commitments and goals to ensure that DBEs shall have the maximum practicable opportunity to compete for subcontract work, regardless of whether a contract goal is set for this Contract. Contractor agrees to use good faith efforts to carry out a policy in the award of its subcontracts, agent agreements, and procurement contracts which will, to the fullest extent, utilize DBEs consistent with the efficient performance of the Contract. Contractor agrees to comply with mandatory standards and policies relating to energy efficiency which are contained in the State energy conservation plans issued under the Energy Policy and Conservation Act, as amended, 42 U.S.C. Sections 6321 et seq. and 41 CFR Part 301-10. Contractor shall at all times comply with all applicable FTA regulations, policies, procedures and directives, listed directly or by reference in the Contract between Public Agency and the FTA, and those applicable regulatory and procedural updates that are communicated to Contractor by Public Agency, as they may be amended or promulgated from time to time during the term of this contract. 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The Contractor may also be referred to the USDOT for possible suspension or debarment as provided in 49 CFR 29 and such other sanctions as may be imposed and remedies invoked as provided under the authority of 49 CFR 26, or by rule, regulation, or order of the Commissioner or as otherwise provided by law.", "snippet_links": [{"key": "the-department", "type": "clause", "offset": [0, 14]}, {"key": "in-accordance-with", "type": "clause", "offset": [45, 63]}, {"key": "article-8", "type": "definition", "offset": [64, 73]}, {"key": "no-payment", "type": "clause", "offset": [74, 84]}, {"key": "the-contractor-may", "type": "clause", "offset": [143, 161]}, {"key": "to-attend", "type": "clause", "offset": [174, 183]}, {"key": "review-unit", "type": "definition", "offset": [214, 225]}, {"key": "notice-in-writing", "type": "definition", "offset": [292, 309]}, {"key": "to-the-contractor", "type": "clause", "offset": [310, 327]}, {"key": "or-suspension", "type": "clause", "offset": [366, 379]}, {"key": "article-11", "type": "clause", "offset": [419, 429]}, {"key": "right-to-suspend-work-and-cancel-contract-of-the-contract-agreement", "type": "clause", "offset": [430, 497]}, {"key": "suspension-or-debarment", "type": "definition", "offset": [561, 584]}, {"key": "other-sanctions", "type": "clause", "offset": [619, 634]}, {"key": "the-authority", "type": "clause", "offset": [692, 705]}, {"key": "order-of", "type": "clause", "offset": [747, 755]}, {"key": "the-commissioner", "type": "clause", "offset": [756, 772]}, {"key": "provided-by-law", "type": "definition", "offset": [789, 804]}], "hash": "a43828e83ccd6b5068181d4dac575099", "id": 5}, {"samples": [{"hash": "eHWLpxhbe5g", "uri": "/contracts/eHWLpxhbe5g#dbe-program", "label": "Telecommunications Contract", "score": 36.3075637817, "published": true}, {"hash": "dSRuSbnTyX0", "uri": "/contracts/dSRuSbnTyX0#dbe-program", "label": "Vendor Agreement", "score": 36.2764930725, "published": true}, {"hash": "6cJXTMbRGun", "uri": "/contracts/6cJXTMbRGun#dbe-program", "label": "Contract for Athletic, Physical Education Supplies, and Team Uniforms", "score": 33.8036613464, "published": true}], "size": 4, "snippet": "In connection with the performance of this Contract, Contractor will cooperate with public agency in meeting its commitments and goals to ensure that DBEs shall have the maximum practicable opportunity to compete for subcontract work, regardless of whether a contract goal is set for this Contract. Contractor agrees to use good faith efforts to carry out a policy in the award of its subcontracts, agent agreements, and procurement contracts which will, to the fullest extent, utilize DBEs consistent with the efficient performance of the Contract. Contractor agrees to comply with mandatory standards and policies relating to energy efficiency which are contained in the State energy conservation plans issued under the Energy Policy and Conservation Act, as amended, 42 U.S.C. 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