Data Use and Confidentiality Clause Samples

Data Use and Confidentiality.  Parties contemplate sharing data to assist in tracking and improving educational outcomes for District Students who receive services or are contemplated to receive services as specifically provided herein and pursuant to any specific requested and disclosed (“Data”) shared by the Parties.  Parties agree to use Data for reporting and research purposes only, provided that only aggregated, non-personally identifiable Data is shared with outside agencies. Parties agree to notify each other before Data is shared with outside agencies. Terms regarding specific aspects of Data sharing will be contained in a separate Individual Data Sharing Agreement for each particular data sharing event.  To meet reporting requirements of local, state or federal agencies and/or grants, University and/or District may also report aggregated, non-personally identifiable data to the appropriate local, state, or federal agency or grants in accordance with the reporting requirements of the agency or grant and under the terms of any relevant individual Data Sharing Agreement.  Data shared between the Parties will serve to keep District informed of students in jeopardy of failing a class and providing numerical grades for the purpose of calculating District Grade Point Averages. The District and University will also share Data that includes the following: attendance, college placement scores, credit hours taken within this program and outcome-based measures as listed on the Texas Education Agency (TEA) Blueprint.  The Family Educational Rights and Privacy Act, (“FERPA”), prohibits the Parties from sharing personally identifiable data with outside entities without prior written consent of District Students or an exceptions exists as a matter of law. The Parties contemplate requesting and using data in accordance with FERPA and within its exceptions. Pursuant to this Agreement, University will conduct an independent analysis of each specific data request to determine whether an exception, if any, applies to the specific request. Accordingly, an applicable Data Sharing Agreement that is individualized and conforms to the specific legal requirements associated with the identified exception will be entered into by the Parties.  Abiding with FERPA regulations, Parties agree to maintain the confidentiality of personally identifiable data at all times and will keep the data in a secure location. Parties shall restrict access to personally identifiable data to only those employees who are...