Data Entry and Use Clause Samples

Data Entry and Use. The Subrecipient shall collect and enter all required data per the most current HMIS Data Standards into HMIS, pursuant to HSC Section 50254, including, but not limited to, health information, in a manner consistent with state and federal law, for tracking in the statewide Homeless Data Integration System. Each HMIS user must sign a HMIS User Agreement, as provided by the County. The Subrecipient shall only enter or upload individuals in the HMIS database that exist as clients under the Subrecipient’s jurisdiction. The Subrecipient shall not misrepresent its client base in the HMIS database by entering known, inaccurate information. The Subrecipient shall enter data into HMIS within three (3) business days of client intake and services per the San ▇▇▇▇ Obispo CoC HMIS Data Quality Plan. Subrecipient shall comply with the data entry requirements of AB977, located at Welfare and Institutions Code section 8256(d).

Data Entry and Use. A. The Agency shall follow, comply with and enforce the End-User Agreement & UHMIS Standard Operating Policies and Procedures within the Agency. Modification to the User Policy and Standard Operating Policies and Procedures shall be made by the UHMIS Staff with input from the Homeless Information Committee and approved by the three state Continuua. This will be done on an as needed basis for the purpose of the smooth and efficient operation of the UHMIS system. The UHMIS Project through the Utah SCSO will announce approved modifications in a timely manner. B. Agencies will only use lawful and fair means by which to collect personal information with the knowledge or consent of the client. The Agency needs to full respect each individual’s right to privacy, confidentiality, and safety. i. PPI will only be collected for the purposes listed above. ii. Clients will be made aware that personal information is being collected and recorded. iii. Agency will post UHMIS Privacy Posting in locations where PPI is collected. a. A copy of this written notice can be found in Appendix G b. This posting will be explained in cases where the client is unable to read and/or understand it. iv. Clients must sign Informed Consent Release Form and on file at the entering agency. v. Client’s PPI will not be turned over into a national database. It’s important that the client’s rights to their information are honored by all UHMIS participating agencies. vi. PPI that is gathered needs to be accurate, complete, and relevant; and entered into the system in a timely manner. c. All PPI collected will be relevant to the purposes for which it is to be used.

Data Entry and Use