{"component": "clause", "props": {"groups": [{"snippet": "With respect to Materials provided under the Contract that are commercial-off-the-shelf (COTS) software, Contractor warrants that: (a) to the extent possible, it will test the software before delivery using commercially available virus detection software conforming to current industry standards; (b) the COTS software will, to the best of its knowledge, at the time of delivery be free of viruses, backdoors, worms, spyware, malware, and other malicious code that could hamper performance, collect unlawfully any personally identifiable information, or prevent products from performing as required by the Contract; and (c) it will provide a new or clean install of any COTS software that State has reason to believes contains harmful code.", "size": 2, "snippet_links": [{"key": "with-respect-to", "type": "clause", "offset": [0, 15]}, {"key": "materials-provided", "type": "clause", "offset": [16, 34]}, {"key": "the-contract", "type": "definition", "offset": [41, 53]}, {"key": "to-the-extent", "type": "clause", "offset": [135, 148]}, {"key": "the-software", "type": "definition", "offset": [172, 184]}, {"key": "before-delivery", "type": "clause", "offset": [185, 200]}, {"key": "commercially-available", "type": "definition", "offset": [207, 229]}, {"key": "virus-detection", "type": "clause", "offset": [230, 245]}, {"key": "industry-standards", "type": "clause", "offset": [277, 295]}, {"key": "the-time-of-delivery", "type": "clause", "offset": [358, 378]}, {"key": "malicious-code", "type": "clause", "offset": [445, 459]}, {"key": "personally-identifiable-information", "type": "definition", "offset": [514, 549]}, {"key": "as-required-by", "type": "clause", "offset": [587, 601]}, {"key": "provide-a", "type": "definition", "offset": [632, 641]}, {"key": "harmful-code", "type": "definition", "offset": [727, 739]}], "samples": [{"hash": "6119PytIzH9", "uri": "/contracts/6119PytIzH9#cots-software", "label": "Cooperative Purchasing Agreement", "score": 27.2354545593, "published": true}, {"hash": "hOFXBlkfGYM", "uri": "/contracts/hOFXBlkfGYM#cots-software", "label": "Cooperative Purchasing Agreement", "score": 26.1704311371, "published": true}], "hash": "3199c12a596b7355c7af593acc7e2303", "id": 2}, {"snippet": "\u201cCOTS Software\u201d shall have the meaning set forth in Section 2.9(c)(i).", "size": 1, "snippet_links": [], "samples": [{"hash": "wo3gtWp7uP", "uri": "/contracts/wo3gtWp7uP#cots-software", "label": "Merger Agreement (Silicon Graphics International Corp)", "score": 27.6119098663, "published": true}], "hash": "7de582c1f6b6fa4fbd3510a2dd249e30", "id": 3}, {"snippet": "Section 3.17(c) DGCL..................................................Section 2.1", "size": 1, "snippet_links": [{"key": "section-21", "type": "clause", "offset": [70, 81]}], "samples": [{"hash": "6079dGSchU3", "uri": "/contracts/6079dGSchU3#cots-software", "label": "Merger Agreement (Nortel Networks Corp)", "score": 18.0, "published": true}], "hash": "0e8587d4a359f3feaa8063b5dbf5eda3", "id": 10}, {"snippet": "To the extent Customer\u2019s use of the Deliverables requires Customer to license any COTS Software (as defined below) from QIAGEN, the Parties agree that the license in Section", "size": 1, "snippet_links": [{"key": "to-the-extent", "type": "clause", "offset": [0, 13]}, {"key": "the-deliverables", "type": "clause", "offset": [32, 48]}, {"key": "the-parties-agree-that", "type": "clause", "offset": [128, 150]}, {"key": "license-in", "type": "definition", "offset": [155, 165]}], "samples": [{"hash": "6bdxOXvbn3v", "uri": "/contracts/6bdxOXvbn3v#cots-software", "label": "Service Agreement", "score": 31.1475601196, "published": true}], "hash": "e4e11a3fa01750f3dc283c897e6a6e08", "id": 4}, {"snippet": "28 13.0 Liability.................................................... 29 14.0 Waiver....................................................... 29 15.0 Warranty..................................................... 29", "size": 1, "snippet_links": [], "samples": [{"hash": "fcPG6r6Otzg", "uri": "/contracts/fcPG6r6Otzg#cots-software", "label": "Macwis Contract (Network Six Inc)", "score": 18.0, "published": true}], "hash": "7771f8e7484c35ca7728a446bf545b8e", "id": 5}, {"snippet": "In the event that Vendor specifies terms and conditions or clauses in an electronic license agreement notice that conflict with the terms of this Contract, the additional terms and conditions or conflicting clauses shall not be binding on the State and the provisions of this Contract shall prevail. Obligations of Permitted Subcontractor If the Vendor is permitted to utilize subcontractors in support of this Contract, the Vendor shall remain solely responsible for its obligations under the terms of this Contract and for its actions and omissions and those of its agents, employees and subcontractors. Any proposed subcontractor shall be identified by entity name and by employee name in the applicable proposal and shall include the nature of the services to be performed. Prior to a subcontractor being utilized by the Vendor in connection with provision of the Products, the Vendor shall obtain written approval of the State of such subcontractor and each employee of such subcontractor proposed for use by the Vendor. Such approval is within the sole discretion of the State. As part of the approval request, the Vendor shall provide a copy of a written agreement executed by the Vendor and subcontractor setting forth that such subcontractor is bound by and agrees to perform the same covenants and be subject to the same conditions, and make identical certifications to the same facts and criteria, as the Vendor under the terms of all applicable Contract Documents. Vendor agrees that maintaining such agreement with any subcontractor and obtaining prior approval by the State of any subcontractor and associated employees shall be a continuing obligation. The State further reserves the right to revoke approval of a subcontractor or an employee thereof in instances of poor performance, misconduct or for other similar reasons. All payments for Products shall be made directly to the Vendor. No payments shall be made to the Vendor for any services performed pursuant to this Contract by unapproved or disapproved employees of the Vendor or a subcontractor. Ordering Any Product furnished under this Contract shall be ordered by the issuance of a written purchase order or by the use of a valid State purchase card. There is no limit on the number of purchase orders that may be issued or purchase card transactions and delivery to multiple destinations may be required, at no additional cost to the procuring entity. All such issued purchase orders and purchase card transactions are subject to the terms and conditions of this Contract and other Contract Documents. Any issued purchase order or purchase card transaction dated prior to expiration or termination of this Contract shall be performed. Administrative Fee The Vendor agrees to pay an administrative fee in the sum of [1%] of the combined total quarterly expenditures, as evidenced by the aggregate amount of Acquisitions under this Contract. All Products prices shall be inclusive of the administrative fee. Notwithstanding anything to the contrary herein, the State reserves the right to increase or decrease the administrative fee as long as the Vendor has an obligation under this Contract without further requirement for an Amendment and shall provide written notice of such change to the Vendor. The administrative fee amount shall be noted on the quarterly \u201cContract Usage Report\u201d and paid by the Vendor to the Oklahoma Office of Management and Enterprise Services within thirty (30) calendar days of the quarterly reporting period stated under the section below titled \u201cContract Usage Reporting Requirements\u201d. The Vendor shall list this Contract number and identify the reporting year and quarter (for example, SW1010 4th Qtr 2014) on the check stub of each administrative fee paid hereunder. The check shall be mailed to: Oklahoma Office of Management and Enterprise Services Accounts Receivable \u2587\u2587\u2587\u2587 \u2587\u2587\u2587\u2587\u2587 \u2587\u2587\u2587\u2587\u2587\u2587\u2587 \u2587\u2587\u2587\u2587 \u2587\u2587\u2587\u2587\u2587\u2587\u2587\u2587 \u2587\u2587\u2587\u2587, \u2587\u2587\u2587\u2587\u2587\u2587\u2587\u2587 \u2587\u2587\u2587\u2587\u2587 Contract Usage Reporting Requirements The Vendor shall submit to the Oklahoma Office of Management and Enterprise Services, Information Services Division, the following quarterly contract usage reporting of Acquisitions made under the terms of this Contract: Contract Usage reports identifying, for the applicable quarter, each Acquisition and the appropriate procuring entity and corresponding dollar amounts of Products purchased by all entities under the terms of this Contract, plus grand totals including but not limited to State Entities and Interlocal Entities. Item Detail Usage reports identifying, for the applicable quarter, the following information: Procuring entity Order date Order # Invoice # Manufacturer # Manufacturer Description Product Category Standard Configuration # Quantity Unit List Price Unit Contract Price Extended Price Other contract usage information requested by the State Reports shall be submitted quarterly regardless of quantity. All usage reports shall be delivered electronically to \u2587\u2587\u2587\u2587\u2587\u2587\u2587\u2587\u2587.\u2587\u2587\u2587\u2587\u2587\u2587\u2587\u2587@\u2587\u2587\u2587\u2587.\u2587\u2587.\u2587\u2587\u2587 within thirty (30) calendar days of the end of each of the following quarterly reporting periods: January 1 through March 31; April 1 through June 30; July 1 through September 30; and October 1 through December 31. Failure to provide usage reports required hereunder may result in a whole or partial cancellation or suspension of this Contract. The Vendor shall notify the contracting officer prior to any delay in providing any usage report.", "size": 1, "snippet_links": [{"key": "in-the-event", "type": "clause", "offset": [0, 12]}, {"key": "an-electronic", "type": "clause", "offset": [70, 83]}, {"key": "agreement-notice", "type": "definition", "offset": [92, 108]}, {"key": "terms-of-this-contract", "type": "clause", "offset": [132, 154]}, {"key": "additional-terms-and-conditions", "type": "definition", "offset": [160, 191]}, {"key": "conflicting-clauses", "type": "clause", "offset": [195, 214]}, {"key": "the-provisions-of-this", "type": "clause", "offset": [253, 275]}, {"key": "obligations-of", "type": "clause", "offset": [300, 314]}, {"key": "permitted-subcontractor", "type": "definition", "offset": [315, 338]}, {"key": "the-vendor-shall", "type": "clause", "offset": [421, 437]}, {"key": "responsible-for", "type": "clause", "offset": [452, 467]}, {"key": "obligations-under-the", "type": "clause", "offset": [472, 493]}, {"key": "and-omissions", "type": "clause", "offset": [537, 550]}, {"key": "employees-and-subcontractors", "type": "clause", "offset": [576, 604]}, {"key": "subcontractor-shall", "type": "clause", "offset": [619, 638]}, {"key": "entity-name", "type": "definition", "offset": [656, 667]}, {"key": "employee-name", "type": "definition", "offset": [675, 688]}, {"key": "the-applicable", "type": "clause", "offset": [692, 706]}, {"key": "services-to-be-performed", "type": "clause", "offset": [752, 776]}, {"key": "a-subcontractor", "type": "definition", "offset": [787, 802]}, {"key": "by-the-vendor", "type": "clause", "offset": [818, 831]}, {"key": "in-connection-with", "type": "clause", "offset": [832, 850]}, {"key": "the-products", "type": "clause", "offset": [864, 876]}, {"key": "approval-of", "type": "clause", "offset": [910, 921]}, {"key": "state-of", "type": "clause", "offset": [926, 934]}, {"key": "sole-discretion", "type": "definition", "offset": [1054, 1069]}, {"key": "approval-request", "type": "definition", "offset": [1099, 1115]}, {"key": "a-copy-of", "type": "clause", "offset": [1142, 1151]}, {"key": "executed-by", "type": "clause", "offset": [1172, 1183]}, {"key": "applicable-contract", "type": "clause", "offset": [1446, 1465]}, {"key": "approval-by-the-state", "type": "clause", "offset": [1566, 1587]}, {"key": "employees-shall", "type": "clause", "offset": [1624, 1639]}, {"key": "continuing-obligation", "type": "definition", "offset": [1645, 1666]}, {"key": "right-to-revoke-approval", "type": "clause", "offset": [1699, 1723]}, {"key": "an-employee", "type": "clause", "offset": [1746, 1757]}, {"key": "poor-performance", "type": "clause", "offset": [1782, 1798]}, {"key": "payments-for-products", "type": "clause", "offset": [1845, 1866]}, {"key": "payments-shall-be", "type": "clause", "offset": [1908, 1925]}, {"key": "services-performed", "type": "clause", "offset": [1953, 1971]}, {"key": "pursuant-to", "type": "definition", "offset": [1972, 1983]}, {"key": "employees-of-the", "type": "clause", "offset": [2027, 2043]}, {"key": "under-this-contract", "type": "clause", "offset": [2102, 2121]}, {"key": "ordered-by", "type": "definition", "offset": [2131, 2141]}, {"key": "the-issuance", "type": "clause", "offset": [2142, 2154]}, {"key": "state-purchase-card", "type": "definition", "offset": [2208, 2227]}, {"key": "no-limit", "type": "clause", "offset": [2238, 2246]}, {"key": "number-of", "type": "definition", "offset": [2254, 2263]}, {"key": "purchase-orders", "type": "clause", "offset": [2264, 2279]}, {"key": "card-transactions", "type": "definition", "offset": [2311, 2328]}, {"key": "and-delivery", "type": "clause", "offset": [2329, 2341]}, {"key": "no-additional-cost", "type": "clause", "offset": [2387, 2405]}, {"key": "the-procuring-entity", "type": "definition", "offset": [2409, 2429]}, {"key": "other-contract-documents", "type": "clause", "offset": [2555, 2579]}, {"key": "order-or-purchase", "type": "definition", "offset": [2601, 2618]}, {"key": "termination-of-this-contract", "type": "clause", "offset": [2665, 2693]}, {"key": "to-pay", "type": "clause", "offset": [2751, 2757]}, {"key": "sum-of", "type": "clause", "offset": [2787, 2793]}, {"key": "aggregate-amount", "type": "definition", "offset": [2865, 2881]}, {"key": "products-prices", "type": "clause", "offset": [2923, 2938]}, {"key": "inclusive-of", "type": "clause", "offset": [2948, 2960]}, {"key": "notwithstanding-anything-to-the-contrary", "type": "clause", "offset": [2985, 3025]}, {"key": "increase-or-decrease", "type": "clause", "offset": [3066, 3086]}, {"key": "amendment-and", "type": "clause", "offset": [3205, 3218]}, {"key": "notice-of", "type": "clause", "offset": [3241, 3250]}, {"key": "change-to", "type": "definition", "offset": [3256, 3265]}, {"key": "administrative-fee-amount", "type": "definition", "offset": [3282, 3307]}, {"key": "vendor-to", "type": "clause", "offset": [3380, 3389]}, {"key": "office-of-management-and-enterprise-services", "type": "definition", "offset": [3403, 3447]}, {"key": "within-thirty", "type": "clause", "offset": [3448, 3461]}, {"key": "calendar-days", "type": "clause", "offset": [3467, 3480]}, {"key": "contract-usage-reporting-requirements", "type": "clause", "offset": [3554, 3591]}, {"key": "contract-number", "type": "definition", "offset": [3621, 3636]}, {"key": "reporting-year", "type": "clause", "offset": [3654, 3668]}, {"key": "for-example", "type": "definition", "offset": [3682, 3693]}, {"key": "check-stub", "type": "clause", "offset": [3723, 3733]}, {"key": "fee-paid", "type": "clause", "offset": [3757, 3765]}, {"key": "accounts-receivable", "type": "definition", "offset": [3861, 3880]}, {"key": "submit-to", "type": "definition", "offset": [3990, 3999]}, {"key": "information-services-division", "type": "definition", "offset": [4059, 4088]}, {"key": "reporting-of", "type": "clause", "offset": [4129, 4141]}, {"key": "applicable-quarter", "type": "definition", "offset": [4238, 4256]}, {"key": "dollar-amounts", "type": "definition", "offset": [4330, 4344]}, {"key": "products-purchased", "type": "clause", "offset": [4348, 4366]}, {"key": "all-entities", "type": "clause", "offset": [4370, 4382]}, {"key": "grand-totals", "type": "clause", "offset": [4422, 4434]}, {"key": "not-limited", "type": "clause", "offset": [4449, 4460]}, {"key": "state-entities", "type": "definition", "offset": [4464, 4478]}, {"key": "item-detail", "type": "clause", "offset": [4504, 4515]}, {"key": "order-date", "type": "definition", "offset": [4615, 4625]}, {"key": "product-category", "type": "definition", "offset": [4684, 4700]}, {"key": "standard-configuration", "type": "definition", "offset": [4701, 4723]}, {"key": "list-price", "type": "definition", "offset": [4740, 4750]}, {"key": "contract-price", "type": "definition", "offset": [4756, 4770]}, {"key": "extended-price", "type": "definition", "offset": [4771, 4785]}, {"key": "requested-by", "type": "definition", "offset": [4819, 4831]}, {"key": "electronically-to", "type": "clause", "offset": [4940, 4957]}, {"key": "quarterly-reporting-periods", "type": "clause", "offset": [5058, 5085]}, {"key": "april-1", "type": "definition", "offset": [5115, 5122]}, {"key": "october-1", "type": "definition", "offset": [5173, 5182]}, {"key": "through-december", "type": "clause", "offset": [5183, 5199]}, {"key": "reports-required", "type": "clause", "offset": [5229, 5245]}, {"key": "suspension-of", "type": "clause", "offset": [5305, 5318]}, {"key": "contracting-officer", "type": "definition", "offset": [5362, 5381]}], "samples": [{"hash": "hro5sjNAuZK", "uri": "/contracts/hro5sjNAuZK#cots-software", "label": "Information Technology Staff Augmentation Services Agreement", "score": 26.7046737671, "published": true}], "hash": "80a0776ee427d94330cbfeeb930c36be", "id": 6}, {"snippet": "The foregoing requirements will not preclude the acquisition or use of commercial off-the-shelf software that is developed outside the United States or hardware that is generically configured outside the United States.", "size": 24, "snippet_links": [{"key": "the-foregoing", "type": "definition", "offset": [0, 13]}, {"key": "the-acquisition", "type": "clause", "offset": [45, 60]}, {"key": "commercial-off", "type": "clause", "offset": [71, 85]}, {"key": "outside-the-united-states", "type": "definition", "offset": [123, 148]}], "samples": [{"hash": "9ch1eQU0Y3e", "uri": "/contracts/9ch1eQU0Y3e#cots-software", "label": "Amendment to HHSC Star Kids Contract", "score": 36.4414784394, "published": true}, {"hash": "lMtXGMTYrSy", "uri": "/contracts/lMtXGMTYrSy#cots-software", "label": "Amendment to HHSC Star Kids Contract", "score": 35.4414784394, "published": true}, {"hash": "fJhH62d0xaQ", "uri": "/contracts/fJhH62d0xaQ#cots-software", "label": "Managed Care Uniform Terms and Conditions", "score": 32.3333435059, "published": true}], "hash": "99b5a9293e9f2649a6919f7b13fc7cc3", "id": 1}, {"snippet": "Agency rights in the COTS Software shall be as set forth in the end user license agreements between Agency and the Licensor of such COTS Software, which shall be attached hereto as Contract Exhibit K, provided that Contractor shall, to the extent possible, ensure that Agency\u2019s rights in COTS Software delivered by Contractor under this Contract are no less extensive than Agency\u2019s rights in Third Party Intellectual Property under Section 7.3. In the event Contractor is unable to obtain such rights, Contractor shall notify Agency in writing of its inability to grant Agency such rights and the cost and viability of any other software that can perform the requisite functions and with respect to which Contractor has the ability to grant such rights. With Agency\u2019s written approval, Contractor may obtain and introduce the alternative software to provide the Services.", "size": 1, "snippet_links": [{"key": "agency-rights", "type": "definition", "offset": [0, 13]}, {"key": "software-shall", "type": "definition", "offset": [26, 40]}, {"key": "end-user-license-agreements", "type": "clause", "offset": [64, 91]}, {"key": "the-licensor", "type": "clause", "offset": [111, 123]}, {"key": "exhibit-k", "type": "clause", "offset": [190, 199]}, {"key": "provided-that", "type": "clause", "offset": [201, 214]}, {"key": "contractor-shall", "type": "clause", "offset": [215, 231]}, {"key": "to-the-extent", "type": "clause", "offset": [233, 246]}, {"key": "by-contractor", "type": "clause", "offset": [312, 325]}, {"key": "under-this-contract", "type": "clause", "offset": [326, 345]}, {"key": "third-party-intellectual-property", "type": "clause", "offset": [392, 425]}, {"key": "section-73", "type": "clause", "offset": [432, 443]}, {"key": "event-contractor", "type": "definition", "offset": [452, 468]}, {"key": "such-rights", "type": "definition", "offset": [489, 500]}, {"key": "in-writing", "type": "clause", "offset": [533, 543]}, {"key": "inability-to", "type": "clause", "offset": [551, 563]}, {"key": "the-cost", "type": "clause", "offset": [593, 601]}, {"key": "other-software", "type": "definition", "offset": [623, 637]}, {"key": "with-respect-to", "type": "clause", "offset": [683, 698]}, {"key": "written-approval", "type": "definition", "offset": [768, 784]}, {"key": "the-services", "type": "definition", "offset": [858, 870]}], "samples": [{"hash": "9deTcTHfm2m", "uri": "/contracts/9deTcTHfm2m#cots-software", "label": "Personal/Professional Services Contract", "score": 21.0, "published": true}], "hash": "3c673773ce5e6e0c98911a456dd79c1a", "id": 7}, {"snippet": "The term \"COTS Software\" shall mean Integral Systems, Inc.'s commercial off the shelf software, object code only.", "size": 1, "snippet_links": [{"key": "the-term", "type": "definition", "offset": [0, 8]}, {"key": "commercial-off-the-shelf-software", "type": "clause", "offset": [61, 94]}, {"key": "object-code", "type": "definition", "offset": [96, 107]}], "samples": [{"hash": "gVmlEsCjppT", "uri": "/contracts/gVmlEsCjppT#cots-software", "label": "Firm Fixed Price Subcontract (Integral Systems Inc /Md/)", "score": 18.0, "published": true}], "hash": "6498d6435bcadab4740aa9872b49b06a", "id": 8}, {"snippet": "The term \"COTS Software\" shall mean *** commercial off the shelf software, object code only.", "size": 1, "snippet_links": [{"key": "the-term", "type": "definition", "offset": [0, 8]}, {"key": "commercial-off-the-shelf-software", "type": "clause", "offset": [40, 73]}, {"key": "object-code", "type": "definition", "offset": [75, 86]}], "samples": [{"hash": "gVmlEsCjppT", "uri": "/contracts/gVmlEsCjppT#cots-software", "label": "Firm Fixed Price Subcontract (Integral Systems Inc /Md/)", "score": 18.0, "published": true}], "hash": "ee9a62a3ff6b99c54d4a0fd85da88fdd", "id": 9}], "next_curs": "ClYSUGoVc35sYXdpbnNpZGVyY29udHJhY3RzcjILEhZDbGF1c2VTbmlwcGV0R3JvdXBfdjU2IhZjb3RzLXNvZnR3YXJlIzAwMDAwMDBhDKIBAmVuGAAgAA==", "clause": {"size": 34, "children": [], "parents": [["exceptions", "Exceptions"], ["prohibition-against-performance-outside-the-united-states", "Prohibition Against Performance Outside the United States"], ["notice", "Notice"], ["contract-administration-management", "Contract Administration Management"], ["federal-certifications", "Federal Certifications"]], "title": "COTS Software", "id": "cots-software", "related": [["embedded-software", "Embedded Software", "Embedded Software"], ["licensed-software", "Licensed Software", "Licensed Software"], ["antivirus-software", "Antivirus software", "Antivirus software"], ["server-software", "Server Software", "Server Software"], ["third-party-software", "Third Party Software", "Third Party Software"]], "related_snippets": [], "updated": "2025-07-14T23:14:22+00:00", "also_ask": ["What key protections should be included when licensing COTS software?", "How can liability for defects or security vulnerabilities in COTS software be effectively allocated?", "What negotiation leverage exists regarding updates, support, and end-of-life provisions for COTS products?", "How do enforceability and risk allocation for COTS software differ from custom software agreements?", "What are the most common pitfalls in COTS software clauses that lead to litigation or unenforceability?"], "drafting_tip": "Specify licensing terms and permitted uses to prevent unauthorized exploitation; identify update and support obligations to ensure ongoing functionality; clarify liability limitations to allocate risk appropriately.", "explanation": "The COTS Software clause defines the terms and conditions under which commercially available off-the-shelf software is provided and used within a contract. Typically, this clause clarifies that such software is licensed rather than sold, and its use is governed by the standard license agreement provided by the software vendor. It often specifies that the customer must comply with the vendor\u2019s licensing terms and may limit the contractor\u2019s obligations regarding support or customization. The core function of this clause is to ensure that both parties understand the limitations and responsibilities associated with using third-party software, thereby reducing legal and operational risks related to software licensing and intellectual property."}, "json": true, "cursor": ""}}