Common use of Coordination Meetings Clause in Contracts

Coordination Meetings. The BLM, ADOT and FHWA agree to hold coordination meetings as follows: A. Local coordination meetings or contacts between each BLM Field Office and corresponding ADOT Districts will be held as often as needed, but not less frequently than annually. Attending these meetings will be the BLM Field Manager, FHWA and ADOT District Engineers, and appropriate staffs. The meetings will be scheduled by joint action of the BLM Field Managers and ADOT District Engineers. Other groups, agencies and individuals, as deemed necessary or beneficial to the intent of the meeting, may be invited to attend. The purpose of these local meetings is to: 1. Share information and keep each other informed of progress on ongoing projects and the partnering effort, including developing action items. 2. Review agency responsibilities, programs and priorities, including preliminary plans which may develop into future cooperative efforts. 3. Identify additional opportunities for improvement that may require the attention and/or support of the next level of management and/or should be included on the agenda for the State meeting. 4. Work out exchanges of materials, workers or equipment on a temporary basis and on specific case related work areas where such an arrangement would be to the mutual benefit of the BLM, ADOT and FHWA. B. Statewide meetings as necessary, but not less frequently than annually, and preferably after concluding all the local meetings, will be scheduled by joint action of the BLM State Director, ADOT State Engineer, and FHWA Division Administrator or their respective designees. Agenda items and participants will be discussed as needed before the meeting. The purposes of the State meetings are to: 1. Discuss each agency's short and long range plans, annual work plans, and programming processes to provide adequate time for submission of budget requests to ensure simultaneous scheduling of programs and completion of scheduled work. 2. Develop and maintain procedures designed to coordinate BLM, ADOT and FHWA work on a statewide basis. 3. Review priorities and designate critical functional and/or geographical areas. 4. Conduct joint evaluations of the coordination efforts and review of plans and/or completed work.

Coordination Meetings. The BLM, ADOT and FHWA agree to hold coordination meetings as follows: A. Local coordination meetings or contacts between each BLM Field Office and corresponding ADOT Districts will be held as often as needed, but not less frequently than annually. Attending these meetings will be the BLM Field Manager, FHWA and ADOT District Engineers, and appropriate staffs. The meetings will be scheduled by joint action of the BLM Field Managers and ADOT District Engineers. Other groups, agencies and individuals, as deemed necessary or beneficial to the intent of the meeting, may be invited to attend. The purpose of these local meetings is to: 1. Share information and keep each other informed of progress on ongoing projects and the partnering effort, including developing action items. 2. Review agency responsibilities, programs and priorities, including preliminary plans which may develop into future cooperative efforts. 3. Identify additional opportunities for improvement that may require the attention and/or support of the next level of management and/or should be included on the agenda for the State meeting. 4. Work out exchanges of materials, workers or equipment on a temporary basis and on specific case related work areas where such an arrangement would be to the mutual benefit of the BLM, ADOT and FHWA. B. Statewide meetings as necessary, but not less frequently than annually, and preferably after concluding all the local meetings, will be scheduled by joint action of the BLM State Director, ADOT State Engineer, and FHWA Division Administrator or their respective designees. Agenda items and participants will be discussed as needed before the meeting. The purposes of the State meetings are to: 1. Discuss each agency's short and long range plans, annual work plans, and programming processes to provide adequate time for submission of budget requests to ensure simultaneous scheduling of programs and completion of scheduled work. 2. Develop and maintain procedures designed to coordinate BLM, ADOT and FHWA work on a statewide basis. 3. Review priorities and designate critical functional and/or geographical areas. 4. Conduct joint evaluations of the coordination efforts Partnership and review of plans and/or completed work.