Contractor Administrative Reporting Clause Samples
Contractor Administrative Reporting. The following defines the administrative reporting requirements under the Basic Contract. All of the reporting data specified here shall be provided electronically to the designated ACO. The specific system for reporting requirements will be identified at the time of contract award and is subject to change during the life of the contract. The types of reporting data required are as follows:
(a) Order Award/Modification Data – The contractor shall report all Orders and modifications within 30 calendar days of order acceptance/award. Data includes, but is not limited to:
(1) Contractor Name
(2) Basic Contract Number
(3) Order Number
(4) Award/Modification Date
(5) Award/Modification Total Estimated Value (cost-type), Ceiling (T&M type, or Fixed Price)
(6) Award/Modification Obligated Amount
(7) Period of Performance
(8) Order Type
(9) Issuing OCO
(10) Customer Agency
(11) Performance-based (Yes/No)
(12) Use of non-standard/specialized labor categories (Yes/No)
Contractor Administrative Reporting. The following defines the administrative reporting requirements under the Basic Contract. The Contractor shall provide the following data electronically via the GWAC Management Module. The GWAC Management Module can be accessed at ▇▇▇▇://▇▇▇▇▇▇.▇▇▇.▇▇▇.▇▇▇. The types of reporting data required are as follows:
(a) Order Award – The contractor shall report all orders not issued by GSA in Assisted Acquisition Services (AAS) Business Application Portal within thirty (30) calendar days of Order award. Award data includes, but is not limited to:
(1) Basic Contract Number
(2) Order Number
(3) Order Description (i.e, Type of Project)
(4) Predominant Contract Type (i.e, T&M, CPFF, FFP, etc.)
(5) Issuing Ordering Contracting Officer (OCO)
(6) Initial Period of Performance
(7) Award Date
(8) Award Obligated/Funded Amount Note: Order Award data issued by GSA through Assisted Acquisition Services (AAS) Business Application Portal will automatically populate in the GWAC Management Module.
(b) Modification Data – The contractor shall report all modifications not issued by GSA in Assisted Acquisition Services (AAS) Business Application Portal within thirty (30) calendar days from the date of each Modification. Modification data includes, but is not limited to:
(1) Basic Contract Number
(2) Order Number
(3) Modification Number
(4) Modification Description (i.e., Incremental Funding, Exercise Option, etc.)
(5) Issuing OCO
(6) Modification Period of Performance
(7) Modification Date
(8) Modification Obligated/Funded Amount Note: Modification data issued by GSA through Assisted Acquisition Services (AAS) Business Application Portal will automatically populate in the GWAC Management Module.
(c) Purchase Data – The contractor shall report purchase data from each paid invoice within 30 calendar days after the end of the reporting quarter. Purchase data may include, but is not limited to:
(1) Contractor Invoice Number
(2) Date Issued
(3) Itemized Charges categorized as follows:
(a) Fixed Price (fixed price task orders only)
(b) Cost (cost reimbursement task orders only)
(c) On-Site and Off-Site Labor Categories (including non-Alliant SB/specialized labor categories) (time & material or labor hour task orders only)
(d) Loaded Hourly Labor Rates (time & material and labor hour task orders only)
(e) Materials (time & material task orders only)
(f) Travel as applicable
(g) Other Direct Costs (ODCs) as applicable
(h) Award/Fixed/Incentive Fees as applicable Note: Hybrid blends, e.g., ...
Contractor Administrative Reporting. 22.1. The following defines the administrative reporting requirements under the Basic Contract. All reporting data shall be reported using the GWAC Management Module in ITSS or any other process prescribed by GSA. The types of reporting data required are as follows:
22.2. The types of reporting data required are as follows:
22.3. Order Award/Modification Data – The contractor shall report all Orders and modifications within 30 calendar days of order acceptance/award. Data includes, but is not limited to:
(1) Contractor Name
(2) Basic Contract Number
(3) Order Number
(4) Award/Modification Date
(5) Award/Modification Total Estimated Value
(6) Award/Modification Obligated Amount
(7) Period of Performance
(8) Order Type(s)
(9) Issuing OCO
(10) Customer Agency
(11) Performance-based (Yes/No)
(12) Use of non-standard/specialized labor categories
Contractor Administrative Reporting. This contract attachment specifically outlines the reporting data requirements for the Purchase Data (Sales/Invoices). There are three methods to enter purchase data in the GWAC Management Module.
1) Direct or manual entry of each labor category;
2) Uploading a Batch File containing CLIN data pertaining to a single invoice or multiple invoices across multiple orders (called Upload Package). Two file formats accepted: Comma separated value (CSV) file and MS Excel spreadsheet file (XLS format or any other current MS Excel version);
3) System-to-system via Web Services. The GWAC Management Module technical instructions (video) for Purchase Data reporting can be found at the GSA website: ▇▇▇▇▇://▇▇▇.▇▇▇▇.▇▇▇.▇▇▇/gwac/tutorials/vendors.htm All tutorials on Videos are currently the following: (1) GWAC Registration, (2) Create an Order Package, (3) Purchase Data Basics, (4) Purchase Data Single Upload, (5) Purchase Data Multiple Upload, (6) Enter Zero Purchase Data, (7) Contract Access Fee (CAF) Payment, and (8) ▇▇▇.▇▇▇. Related videos may be modified or added throughout the term of the contract.
Contractor Administrative Reporting. This contract attachment specifically outlines the reporting data requirements for the Invoice/Purchase Data (Sales/Invoices). There are three methods to enter purchase data in the CPRM.