Contract Reporting Requirements Clause Samples

Contract Reporting Requirements. The Contractor shall be responsible to report sales data to the Contract Manager on a quarterly basis using the (State Term Contract) STC Quarterly Report Form in Section 7.13 of the RFP. The State of Florida is not a party to the contractual relationship between the Contractor and their resellers therefore; the Contractor is responsible for all reporting (including reseller sales, if any) and must report any and all sales to Eligible Users each quarter. The following data must be reported to the Contract Manager on a quarterly contract basis: Report shall include: o Contractor Name and FEIN number o Contact Information o Reporting Period o Total dollar value of purchases per quarter as noted on the form. o Sales must be broken down by Agency name and Other Eligible User name and must indicate whether the sales were recorded as a P-Card sale or paid by Warrant. o Total dollar value of purchases per quarter. o Minority Business Spend shall be included in the same report on the tab marked CMBE Spend Report. Financial Viability Statement. Contractor shall provide a copy of their Dun and Bradstreet report and shall be responsible to immediately notify the Contract Manager of any changes in the company‘s financial status that would affect the Contractor‘s ability to fulfill their contract obligations with the State. Failure to provide quarterly sales reports, including providing a report when there have been no sales, within thirty (30) calendar days following the end of each quarter (January, April, July and October) may result in the contract supplier being found in default and may cause termination of the contract. Submission of the Contract Sales Summaries shall be the responsibility of the Contractor without prompting or notification by the Contract Manager. The Contractor will submit the completed Contract Sales Summary report by email to the Contract Manager.

Contract Reporting Requirements. The Contractor shall report sales data to the Contract Manager on a quarterly basis using the Contract Quarterly Reporting Form in Attachment G – Quarterly Reporting Form of this ITN. The following summary data must be reported to the Contract Manager on a quarterly basis: • Total purchases on the contract for the quarter • Total purchases on the contract for the quarter by Eligible User • Total purchases for the quarter made using the State’s Purchasing Card • Total Certified Vendor (including Minority, Women, and Service-Disabled Veteran) purchases for the quarter by Eligible User. The following detailed data must be reported to the Contract Manager on a quarterly basis in Excel spreadsheet format: • Eligible User (Customer) Entity Name • Product Category • Item Description • Manufacturer Name • Manufacturer Part Number • UPC • Unit of Measure • Quantity Shipped • Date Shipped • List Price • Invoice Price • Core Item Flag (indicates if item is on Core Items list) • P-Card Flag (indicates if transaction was paid for using a P-Card). • Flag Purchases made within the stores (if applicable) The Contractor is also responsible for providing the monthly service level agreement reports in Excel spreadsheet format as outlined below: • On-Time Delivery Rate = Number of orders delivered complete within the 2 business day requirement divided by total number of orders delivered • Order Fill Rate = Number of orders with order fill rate of more than 95% divided by total number of orders • Order Accuracy Rate = Number of orders with order accuracy rate of more than 98% divided by total number of orders • Total Number of Orders Placed, Total Dollar Value of Orders Placed, and Average Value of Orders Placed by Customer. Failure to provide quarterly sales reports, within thirty (30) calendar days following the end of each quarter (January, April, July, and October) and the monthly service level agreement reports, may result in the Contractor being found in default and may cause termination of the contract. Quarterly submissions of the Contract Reporting Form shall be the responsibility of the Contractor without prompting or notification by the Contract Manager. The Contractor shall submit the completed reports and send by email to the Contract Manager.

Contract Reporting Requirements. The Contractor shall report information on orders received from Customers associated with the Contract. The Contractor shall submit reports in accordance with the following schedule: Report/Documentation Period Covered Due Date MFMP Transaction Fee Report Calendar month Fifteen calendar days after the end of each month. Quarterly Sales Report State’s Fiscal Quarter Thirty calendar days after close of the period. Diversity Report (submitted to the Customer) State’s Fiscal Year Thirty business days after close of the period. Preferred Pricing Affidavit Annual Contract anniversary date. Proof of Insurance Annual Upon policy renewal. The Department may not consider renewal of a Contract or price adjustments if the Contractor is late on submitting required reports or for outstanding fees owed.

Contract Reporting Requirements. The Contractor shall report sales data to the Contract Manager on a quarterly basis using the STC Reporting Form in Section 7.15 of the ITN.  The following data must be reported to the Contract Manager on a quarterly contract basis: Report shall include: o Contractor’s Name and FEIN number o Contact Information o Reporting Period o Total dollar value of purchases per quarter as noted on the form. o Total dollar value of purchases per quarter indicating product group. o Minority Business Spend shall be included in the same report on the tab marked CMBE Spend Report.  Financial Viability Statement. Contractor shall provide a copy of their Dun and Bradstreet report and shall be responsible to immediately notify the Contract Manager of any changes in the company’s financial status that would affect the Contractor’s ability to fulfill their contract obligations with the State. Failure to provide quarterly sales reports, including providing a report when there have been no sales, within thirty (30) calendar days following the end of each quarter (January, April, July and October) may result in the contract supplier being found in default and may cause termination of the contract. Submission of the Contract Sales Summaries shall be the responsibility of the Contractor without prompting or notification by the Contract Manager. The Contractor will submit the completed Contract Sales Summary report by email to the Contract Manager.

Contract Reporting Requirements. Required reports for this contract are:  Monthly fee reporting (and fee payment) via MyFloridaMarketPlace  Quarterly reports detailing contract usage submitted to the contract administrator via email as detailed below.  Other reports (as specified in Section 3) upon contract administrator’s request

Contract Reporting Requirements. The following data must be reported to the Department on a quarterly (January, April, July, and October) contract basis. Report shall include: a. Prime Contractor’s Name b. Reporting Period (Q1, Q2, Q3, Q4) c. Total dollar value of purchases per quarter separated by State Agency and Eligible User totals, and separated by purchase order and p-card order total dollar values. d. Total dollar volume per quarter by configuration group. e. Excel report itemizing total purchases for period that includes columns for the following information: manufacturer’s name, agency name, product number, item description, product group number, quantity, manufacturer list price, percentage discount taken and final purchase price or total. A sample report form is located herein as Attachment 9. f. Report will emphasize where the most significant purchase volumes are by product group. Failure to provide quarterly reports, including reporting no sales, within thirty (30) calendar days following the end of each quarter (January, April, July and October) may result in the Prime Contractor being found in default and cancellation of the contract by the Department. Contractor shall report (on a quarterly basis) to the Department, the total spending with certified and other minority business enterprises directly related to transactions under this contract. Reports shall include the period covered, the name, minority code and Federal Employer Identification Number of each CWMBE utilized during the period, commodities and services provided by the CWMBE, and the amount paid to each minority Contractor or sub-contractor on behalf of each purchasing agency or eligible user ordering under the terms of this contract. Submission of the quarterly sales reports are the responsibility of the Contractor without prompting or notification by the Department. The Contractor shall submit the completed quarterly reports by email to the Department.

Contract Reporting Requirements. The Humane Society understands and acknowledges that the County is a "public agency" within the meaning of Indiana's Access to Public Records Act and, as such, the agreement or other contract between the parties may be subject to disclosure as a public record under IC 5-14-3. The Humane Society further understands and acknowledges that, under IC 5-14-3.8-3.5, if the amount to be paid during a calendar year by the County under the contract exceeds fifty-thousand dollars ($50,000), the County will be required to scan and upload the digital image of the contract to the "Indiana transparency Internet web site."

Contract Reporting Requirements. Contractor understands and acknowledges that the County is a "public agency" within the meaning of Indiana's Access to Public Records Act and, as such, the agreement or other contract between the parties may be subject to disclosure as a public record under IC 5-14-3. Contractor further acknowledges that, notwithstanding Section

Contract Reporting Requirements. CureMD understands and acknowledges that Licensee is a "public agency" within the meaning of Indiana's Access to Public Records Act and, as such, the agreement or other contract between the parties may be subject to disclosure as a public record under Ind. Code 5-14-3. Contractor further understands and acknowledges that, under Ind. Code 5-14-3.8-3.5, if the amount to be paid during a calendar year by the County under the contract exceeds fifty-thousand dollars ($50,000), the County will be required to scan and upload the digital image of the contract to the "Indiana transparency Internet web site." Signature: Signature: _ Name: Name: Title: _ Title: _ Email: Email: Date: _ Date: _