Conference/Meeting Notes Sample Clauses

Conference/Meeting Notes. The Contractor shall be responsible for taking notes and preparing the reports of all conferences/meetings. Conference/meeting notes shall be prepared in typed form and the original furnished to the Government (within seven (7) business days after date of conference/meeting) for concurrence and distribution to all attendees. If there are comments, the notes/reports shall be revised and returned for Government reviewing within three (3) business days. This report shall include a roster of attendees with name, organization, title, and contact information, and comments and decisions made affecting criteria changes and items discussed. The meeting attendees shall review and provide clarifications or corrections to the meeting notes within three (3) business days and the Contractor shall publish a final set of notes within three (3) business days of receipt of any clarifications/corrections.
Sample 1
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Conference/Meeting Notes. The Contractor shall be responsible for taking notes and preparing the reports of all conferences/meetings. Conference/meeting notes shall be prepared in typed form and the original furnished to the Government (within seven (7) workdays after date of conference/meeting) for concurrence and distribution to all attendees. This report shall include a roster of attendees with name, organization, title, and contact information, and commends and decisions made affecting criteria changes and items discussed. The meeting attendees shall review and provide clarifications or corrections to the meeting notes within 3 days and the Contractor shall publish a final set of notes within 3 days of receipt of any clarifications/corrections.
Sample 1
Conference/Meeting Notes. The contractor shall be responsible for taking notes and preparing the reports of all conferences/meetings. Conference/meeting notes shall be prepared in typed form and the original furnished to the Government (within seven (7) workdays after date of conference/meeting) for concurrence and distribution to all attendees. This report shall include, at a minimum: • The date and place the conference was held with a list of attendees; • The list of attendees shall include name, organization, and telephone number; • Comments made during the conference and decisions affecting criteria changes shall be recorded in the basic conference notes; and • Conference notes should document any augmentation of written comments.
Sample 1

Related to Conference/Meeting Notes

  • PRE-BID MEETING 3.1. The contracting Agency/Department will hold a pre-bid meeting at LOCATION on DAY, DATE and TIME

  • Meeting Agenda 6.1 The Co-chairpersons will prepare an agenda and forward a copy of the agenda to all Joint Committee members at least one week in advance of the meeting (sample attached).

  • Grievance Meeting An employee shall present a signed grievance in writing to the College President or his/her designee setting forth the nature of the grievance, the surrounding circumstances and the remedy sought. The College President or his/her designee shall arrange a meeting within 15 days of the receipt of the grievance at which the employee, a Union Xxxxxxx, and an additional representative designated by the Union Local shall be present if requested by the employee, the Union Local or the College. The College President or his/her designee may have such persons or counsel attend as the College President or his/her designee deems necessary.

  • Scoping Meeting 4.2.1 A scoping meeting will be held within ten (10) Business Days after the Interconnection Request is deemed complete, or as otherwise mutually agreed to by the Parties. The Utility and the Interconnection Customer will bring to the meeting personnel, including system engineers and other resources as may be reasonably required to accomplish the purpose of the meeting. The scoping meeting may be omitted by mutual agreement in writing.

  • Meeting A copy of the decision shall be sent to the grievant and to the UFF grievance representative if the grievant elected self-representation or representation by legal counsel.

  • Project Kick-off Meeting The Contractor shall hold a project kick-off meeting within thirty days from the contract execution date. The Contractor shall coordinate with NYSERDA's Project Manager to arrange the meeting at a mutually convenient time and place. The Contractor is encouraged to invite representatives of sub-contractors and equipment vendors. The purpose of this meeting shall be to finalize the strategies for accomplishing the objectives of this work. In a timely manner, the Contractor shall submit to NYSERDA’s Project Manager a brief report summarizing the issues discussed and decisions made, if any, during this meeting. Deliverable: A brief report regarding the project kickoff meeting.

  • Final Meeting The goal of this subtask is to complete the closeout of this Agreement. The Recipient shall: • Meet with Energy Commission staff to present project findings, conclusions, and recommendations. The final meeting must be completed during the closeout of this Agreement. This meeting will be attended by the Recipient and CAM, at a minimum. The meeting may occur in person or by electronic conferencing (e.g., WebEx), with approval of the CAM. The technical and administrative aspects of Agreement closeout will be discussed at the meeting, which may be divided into two separate meetings at the CAM’s discretion. o The technical portion of the meeting will involve the presentation of findings, conclusions, and recommended next steps (if any) for the Agreement. The CAM will determine the appropriate meeting participants. o The administrative portion of the meeting will involve a discussion with the CAM and the CAO of the following Agreement closeout items:  Disposition of any state-owned equipment.  Need to file a Uniform Commercial Code Financing Statement (Form UCC-1) regarding the Energy Commission’s interest in patented technology.  The Energy Commission’s request for specific “generated” data (not already provided in Agreement products).  Need to document the Recipient’s disclosure of “subject inventions” developed under the Agreement.  “Surviving” Agreement provisions such as repayment provisions and confidential products.  Final invoicing and release of retention. • Prepare a Final Meeting Agreement Summary that documents any agreement made between the Recipient and Commission staff during the meeting.

  • Grievance Meetings Where operational requirements permit, and on reasonable notice, the Employer shall grant special leave with pay to an Employee for the purpose of attending grievance meetings with the Employer.

  • Chairperson of the Meeting An Employer and a Union representative shall be designated as joint chairpersons and shall alternate in presiding over meetings.

  • Mandatory Meetings All residential students are required to attend the following building meetings. Time & locations will be communicated by the RAs through individual contact, emails and/or signs in the buildings. A $25 fee will be charged to any students who do not attend without an approved absence. The meetings will be held on the following dates (dates subject to change): Monday, August 30th, 2021 – 7:00 or 8:00 p.m. Tuesday, December 8, 2021 Monday, February 1, 2022 Tuesday, April 27, 2022

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