Cleanup Action Process Clause Samples

Cleanup Action Process a. After completing a Site Characterization, the Service Provider submits a Scope of Work Proposal (Work Plan) outlining the proposed Corrective Actions. The Corrective Actions must identify the tasks that align with the MTCA. Work Plans are submitted through PLIA’s Online Community. The Insured reviews the Work Plan, and if approved, submits the approval to PLIA. After PLIA reviews and approves the Work Plan in writing, the Insured and the Service Provider may proceed with the Corrective Actions. b. Corrective Actions must be performed as detailed in the approved Work Plan to be deemed as eligible costs. Unless otherwise stated by PLIA, any Work Plan that has been inactive for twelve (12) months after the approval date is considered expired, and the approval is withdrawn. Corrective Action performed under an unapproved Work Plan is considered an ineligible cost. The Service Provider can resubmit an updated Work Plan for PLIA’s review and approval or provide written explanation as to why the Work Plan should not be withdrawn. c. During the Corrective Action, if the Service Provider finds that the pre- approved Work Plan requires a change due to encountered conditions, they may submit, through the Online Community, a Change Order request for the Insured’s approval and then forward to PLIA. Once PLIA reviews and approves the request in writing, the Insured and Service Provider can then proceed. d. The Service Provider may submit interim invoices through PLIA’s Online Community for payment before the cleanup is complete. Invoices are sent to the Insured for review and approval and then to PLIA for review and approval. e. Once the cleanup is complete the Service Provider submits a final invoice and a final cleanup report, and requests closeout approval through PLIA’s Online Community. The Insured receives the closeout request, and if approved, submits the request to PLIA for review and payment processing. f. PLIA expects that interim and final invoices will be submitted promptly. Invoices submitted more than twelve (12) months after the actions occurred may be subject to additional review to insure the activity was properly completed and thus experience payment delays.