Audit and the National Audit Office. E9.1 The Contractor shall keep and maintain until six (6) years after the end of the Contract Period, or as long a period as may be agreed between the Parties, full and accurate records of the Contract including the Services supplied under it, all expenditure reimbursed by the Authority, and all payments made by the Authority. The Contractor shall on request afford the Authority or the Authority’s representatives such access to those records as may be requested by the Authority in connection with the Contract.
Audit and the National Audit Office. E9.1 The Contractor shall keep and maintain until six (6) years after the end of the Contract Period, or as long a period as may be agreed between the Parties, full and accurate records of the Contract including the Services supplied under it, all expenditure reimbursed by the Authority, and all payments made by the Authority. The Contractor shall on request afford the Authority or the Authority’s representatives such access to those records as may be requested by the Authority in connection with the Contract. Without prejudice to the foregoing, where the Authority funds the delivery of this Contract using European Social Fund (ESF) funds or in its role as a Co- financing Organisation uses this contract as a match for ESF provision, either at the outset of the contract or at any point during the life of the contract, the Contractor and any Sub-contractors appointed by it shall be bound by the corresponding additional requirements detailed within relevant Contractor Guidance, including the maintaining of records until at least 31 December 2022.
Audit and the National Audit Office. Guidance: It is very important to a CLIENT that it can gain access to certain information held by the SERVICE PROVIDER in relation to the Services and to make checks as to how the Services are being provided. The purpose of clause 39 is to set out the purposes for which the CLIENT may conduct an audit. It is only an illustrative list and should be reviewed on a case by case basis and amended, as necessary, to meet the specific requirements. However, care should be taken so that the audit rights that are required by the CLIENT in order to comply with its own legal duties and requirements are not deleted and the CLIENT’S position compromised. The CLIENT should endeavour to provide notice of its intention to conduct an audit. The SERVICE PROVIDER may want the CLIENT to accept more commitment than this clause provides for but there will be circumstances where the CLIENT cannot do so. For example: the CLIENT has reasonable grounds to suspect that the SERVICE PROVIDER is in material breach of its obligations or other circumstances (e.g. fraud) have arisen which would give rise to the CLIENT having the right to terminate this Agreement; the CLIENT has reasonably held concerns about the solvency of the SERVICE PROVIDER; or where an audit is required by a Regulatory Body. Consequently, the CLIENT cannot commit to always giving prior notice of an audit.
Audit and the National Audit Office. 6.8.1 The Service Provider shall keep and maintain until six (6) years after the date of termination or expiry (whichever is the earlier) of this Contract (or for such period as may be agreed between the Parties), full and accurate records and accounts of the operation of this Contract including the Services provided under it and the amounts paid by the Customer.
Audit and the National Audit Office. The Service Provider shall keep and maintain until six (6) years after the date of termination or expiry (whichever is the earlier) of this Contract (or for such period as may be agreed between the Parties), full and accurate records and accounts of the operation of this Contract including the Services provided under it and the amounts paid by the Customer. The Service Provider shall keep the records and accounts referred to in Clause 17.1.16 above in accordance with good accountancy practice. The Service Provider shall on request afford the Customer, the Customer's representatives and/or the National Audit Office (“Auditors”) such access to such records and accounts as may be required by the Customer from time to time. The Service Provider shall provide such records and accounts (together with copies of the Service Provider’s published accounts) during the Contract Period and for a period of six (6) years after the expiry of the Contract Period to the Customer and its internal and external auditors. The Customer shall use reasonable endeavours to ensure that the conduct of each Audit does not unreasonably disrupt the Service Provider or delay the provision of the Services, save insofar as the Service Provider accepts and acknowledges that control over the conduct of Audits carried out by the National Audit Office is outside of the control of the Customer. Subject to the Customer's rights of confidentiality, the Service Provider shall on demand provide the Auditors with all reasonable co-operation and assistance in relation to each Audit, including:- all information requested by the Customer within the scope of the Audit; reasonable access to sites controlled by the Service Provider and to equipment used in the provision of the Services; and access to the Staff. The Parties agree that they shall bear their own respective costs and expenses incurred in respect of compliance with their obligations under this Clause 17.1.15, unless the Audit reveals a material Default by the Service Provider in which case the Service Provider shall reimburse the Customer for the Customer's reasonable costs incurred in relation to the Audit.
Audit and the National Audit Office. E9.1 The Contractor shall on request afford XXX or XXX’x representatives access to its brokers’ files and all information held by the Contractor about XXX (with the exception of internal accounting notes and other such documents which remain the property of the Contractor under law and which would not usually be disclosable to clients) on reasonable written notice, during normal business hours, in a manner which is not unduly disruptive to the Contractor’s ongoing business.
Audit and the National Audit Office. The Contractor shall keep and maintain until two years after the Contract has been completed, or as long a period as may be agreed between the Parties, full and accurate records of the Contract including the Goods and/or Services provided under it, all expenditure reimbursed by the Council, and all payments made by the Council. The Contractor shall on request afford the Council or the Council's representatives such access to those records as may be required by the Council in connection with the Contract.
Audit and the National Audit Office. E9.1 The Authority shall be entitled throughout the Contract Period and for a period of 12 months after the Contract Period, to conduct audits (“Audits”), either itself or through external auditors, for the following purposes:
Audit and the National Audit Office. 39.1 The Contractor shall keep and maintain until [two years] after the Assignment Contract has been completed, or as long a period as may be agreed between the Parties, full and accurate records of the Assignment Contract including the Goods and/or Services provided under it, all expenditure reimbursed by the Customer, and all payments made by the Customer. The Contractor shall on request afford the Customer or the Customer’s representatives such access to those records as may be required by the Customer in connection with the Assignment Contract.
Audit and the National Audit Office. 34.1. The Contractor shall keep and maintain until six (6) years after the date of termination or expiry (whichever is the earlier) of this Contract (or for such period as may be agreed between the Parties), full and accurate records and accounts of the operation of this Contract including the Ordered Goods and Services provided under it.
