{"component": "clause", "props": {"groups": [{"samples": [{"hash": "1Acot7KmNdL", "uri": "/contracts/1Acot7KmNdL#appointment-procedures", "label": "Collective Bargaining Agreement", "score": 26.8442802429, "published": true}, {"hash": "gOPus0lOfpw", "uri": "/contracts/gOPus0lOfpw#appointment-procedures", "label": "Collective Bargaining Agreement", "score": 23.8911705017, "published": true}, {"hash": "iDq5fLv1Lbm", "uri": "/contracts/iDq5fLv1Lbm#appointment-procedures", "label": "Collective Bargaining Agreement", "score": 23.1022987366, "published": true}], "size": 19, "snippet_links": [{"key": "the-university-librarian", "type": "clause", "offset": [32, 56]}, {"key": "notification-to", "type": "clause", "offset": [75, 90]}, {"key": "the-plans", "type": "clause", "offset": [114, 123]}, {"key": "of-duties", "type": "clause", "offset": [160, 169]}, {"key": "one-month", "type": "definition", "offset": [177, 186]}, {"key": "provide-a", "type": "definition", "offset": [264, 273]}, {"key": "monthly-update", "type": "clause", "offset": [274, 288]}, {"key": "librarian-members", "type": "clause", "offset": [292, 309]}, {"key": "evaluation-committee", "type": "clause", "offset": [536, 556]}, {"key": "the-\u2587", "type": "clause", "offset": [567, 572]}, {"key": "duties-and-responsibilities-of-the", "type": "clause", "offset": [626, 660]}, {"key": "vacant-position", "type": "clause", "offset": [661, 676]}, {"key": "successful-candidate", "type": "definition", "offset": [713, 733]}, {"key": "department-head-level", "type": "clause", "offset": [759, 780]}, {"key": "review-of-the", "type": "clause", "offset": [887, 900]}, {"key": "notice-of-a-vacancy", "type": "clause", "offset": [956, 975]}, {"key": "desired-qualifications", "type": "clause", "offset": [984, 1006]}, {"key": "application-deadline", "type": "clause", "offset": [1019, 1039]}, {"key": "the-placing", "type": "clause", "offset": [1157, 1168]}, {"key": "receipt-of-applications", "type": "clause", "offset": [1195, 1218]}, {"key": "university-administration", "type": "definition", "offset": [1254, 1279]}, {"key": "committee-shall", "type": "definition", "offset": [1343, 1358]}, {"key": "external-applications", "type": "clause", "offset": [1383, 1404]}, {"key": "qualified-applicants", "type": "definition", "offset": [1438, 1458]}, {"key": "department-head-shall", "type": "definition", "offset": [1525, 1546]}, {"key": "interview-process", "type": "clause", "offset": [1566, 1583]}, {"key": "successful-applicant", "type": "clause", "offset": [1627, 1647]}, {"key": "the-evaluation", "type": "clause", "offset": [1672, 1686]}, {"key": "the-applicants", "type": "clause", "offset": [1690, 1704]}, {"key": "the-committee", "type": "clause", "offset": [1708, 1721]}, {"key": "where-applicable", "type": "clause", "offset": [1727, 1743]}, {"key": "limited-term-appointment", "type": "definition", "offset": [1777, 1801]}, {"key": "following-the", "type": "definition", "offset": [1822, 1835]}, {"key": "provide-the", "type": "clause", "offset": [1957, 1968]}, {"key": "letter-of-appointment", "type": "clause", "offset": [1997, 2018]}, {"key": "the-appointment", "type": "clause", "offset": [2079, 2094]}, {"key": "type-of-appointment", "type": "clause", "offset": [2110, 2129]}, {"key": "starting-salary", "type": "clause", "offset": [2135, 2150]}, {"key": "the-candidate", "type": "clause", "offset": [2186, 2199]}, {"key": "other-terms-and-conditions", "type": "definition", "offset": [2228, 2254]}, {"key": "pertaining-to", "type": "definition", "offset": [2255, 2268]}, {"key": "provisions-of-this-agreement", "type": "clause", "offset": [2321, 2349]}, {"key": "position-description", "type": "clause", "offset": [2369, 2389]}, {"key": "subject-to-the-provisions", "type": "clause", "offset": [2448, 2473]}, {"key": "the-collective-agreement", "type": "clause", "offset": [2523, 2547]}, {"key": "benefit-information", "type": "clause", "offset": [2552, 2571]}, {"key": "by-the-association", "type": "clause", "offset": [2682, 2700]}, {"key": "contact-information", "type": "clause", "offset": [2711, 2730]}, {"key": "information-and-advice", "type": "clause", "offset": [2804, 2826]}, {"key": "terms-and-conditions-of-employment", "type": "definition", "offset": [2837, 2871]}], "snippet": "20.06.01 When a vacancy occurs, the University Librarian will send written notification to all Librarians stating the plans for replacement and the disposition of duties within one month after such Librarian position becomes vacant. The University Librarian shall provide a monthly update to Librarian members on the progress of his/her plans for replacement and disposition of duties.\n20.06.02 When a vacancy has been approved for staffing, the University Librarian shall convene a meeting of the Appointments, Promotions and Position Evaluation Committee.\n20.06.03 The \u2587\u2587\u2587\u2587\u2587\u2587\u2587 and Vice-President (Academic) shall review the duties and responsibilities of the vacant position and the qualifications desired in a successful candidate. For vacancies below the department head level, the department head will meet with the Appointments, Promotions and Position Evaluation Committee in its review of the duties and responsibilities of this position.\n20.06.04 Notice of a vacancy, of the desired qualifications, and of the application deadline shall be sent to all librarian members. Vacancies may be advertised outside the University in suitable publications. The placing of advertisements and the receipt of applications shall be the responsibility of the University Administration.\n20.06.05 The Appointments, Promotions and Position Evaluation Committee shall review the internal and external applications received and shall interview all qualified applicants it selects. For applications below the department head level, the department head shall be included in the interview process. The University Librarian shall select the successful applicant giving consideration to the evaluation of the applicants by the Committee and, where applicable, the department head.\n20.06.06 A limited term appointment may be made without following the above procedures at the discretion of the University Librarian.\n20.06.07 The \u2587\u2587\u2587\u2587\u2587\u2587\u2587 and Vice-President (Academic) shall provide the successful applicant with a letter of appointment containing the following information:\n(A) the date at which the appointment commences;\n(B) type of appointment;\n(C) starting salary;\n(D) rank;\n(E) department in which the candidate is to be appointed;\n(F) any other terms and conditions pertaining to the appointment which are not inconsistent with the provisions of this Agreement;\n(G) a copy of the position description for the position;\n(H) a statement that the appointment is subject to the provisions of this Agreement; and\n(I) website references to the Collective Agreement and Benefit Information. The following documents shall be enclosed with the letter of appointment:\n(i) a copy of a statement supplied by the Association providing contact information and informing the candidate that he/she may approach the Association for information and advice regarding terms and conditions of employment.", "hash": "5340a20793da35007f58308fa67f729e", "id": 1}, {"samples": [{"hash": "8oNCt72Ba26", "uri": "/contracts/8oNCt72Ba26#appointment-procedures", "label": "Collective Agreement", "score": 33.4550209045, "published": true}, {"hash": "8cjbp5Ojvyv", "uri": "/contracts/8cjbp5Ojvyv#appointment-procedures", "label": "Collective Agreement", "score": 33.3619537354, "published": true}, {"hash": "cD6gKVPIgpJ", "uri": "/contracts/cD6gKVPIgpJ#appointment-procedures", "label": "Collective Agreement", "score": 32.1356124878, "published": true}], "size": 18, "snippet_links": [], "snippet": "See Clause 12.8.", "hash": "53845f6f4a7d0182df1a1a211aeefb64", "id": 2}, {"samples": [{"hash": "17mtdXGOsE4", "uri": "/contracts/17mtdXGOsE4#appointment-procedures", "label": "Collective Agreement", "score": 31.435956955, "published": true}, {"hash": "gcSrfbCt9dV", "uri": "/contracts/gcSrfbCt9dV#appointment-procedures", "label": "Collective Agreement", "score": 28.7358016968, "published": true}, {"hash": "4gJwY4FNS7k", "uri": "/contracts/4gJwY4FNS7k#appointment-procedures", "label": "Collective Agreement", "score": 26.3251190186, "published": true}], "size": 16, "snippet_links": [{"key": "the-appointment", "type": "clause", "offset": [38, 53]}, {"key": "this-collective-agreement", "type": "clause", "offset": [80, 105]}, {"key": "consistent-with", "type": "clause", "offset": [111, 126]}, {"key": "adhere-to", "type": "clause", "offset": [151, 160]}, {"key": "harassment-and-discrimination", "type": "clause", "offset": [178, 207]}, {"key": "article-7", "type": "definition", "offset": [209, 218]}, {"key": "recruitment-practices", "type": "clause", "offset": [262, 283]}, {"key": "formal-action", 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"probationary-and-tenured-appointments", "type": "clause", "offset": [2796, 2833]}, {"key": "the-criteria", "type": "clause", "offset": [2888, 2900]}, {"key": "cost-of", "type": "clause", "offset": [3168, 3175]}, {"key": "the-interview", "type": "clause", "offset": [3176, 3189]}, {"key": "an-applicant", "type": "clause", "offset": [3235, 3247]}, {"key": "complete-files", "type": "clause", "offset": [3293, 3307]}, {"key": "the-\u2587", "type": "clause", "offset": [3401, 3406]}, {"key": "identified-member", "type": "definition", "offset": [3488, 3505]}, {"key": "the-parties-recognize", "type": "clause", "offset": [3581, 3602]}, {"key": "qualifications-of-members", "type": "clause", "offset": [3764, 3789]}, {"key": "joint-committee-on-employment", "type": "clause", "offset": [3872, 3901]}, {"key": "working-days", "type": "clause", "offset": [3942, 3954]}, {"key": "the-materials", "type": "definition", "offset": [4447, 4460]}, {"key": "employment-equity-plan", "type": "clause", "offset": [4532, 4554]}], "snippet": "a. Departments are required to follow the appointment procedures as outlined in this Collective Agreement and, consistent with those procedures, shall adhere to the principle of Harassment and Discrimination (Article 7) and Employment Equity (Article 20) in its recruitment practices.\nb. Permission to initiate a competition for any position must be obtained from the appropriate \u2587\u2587\u2587\u2587 before any formal action is taken.\nc. Search committees will be composed of the Departmental Committee, a sub- committee of the Department, or members of any and all departments in which the appointment shall take place. Appointments to search committees will be made by Departmental Committees in accordance with their departmental rules (Article 16.03 (b) \u2013 Departmental and Centre Committees).\nd. The Department shall fully discuss the qualifications, areas of competence and teaching responsibilities required for the position. The Chair of the Department shall then forward the outcome of these discussions to the appropriate \u2587\u2587\u2587\u2587 for review and approval.\ne. All vacant positions shall be advertised (except as specified in Articles 19.11 (b)) indicating the nature of the positions and terminal dates for applications. The advertisement must be approved by the appropriate \u2587\u2587\u2587\u2587 in consultation with the Chair/Director before the position can be posted. Each advertisement shall:\ni. include the following statement: \u201c\u2587\u2587\u2587\u2587\u2587 University is actively committed to diversity and the principles of employment equity and invites applications from all qualified candidates. Women, Aboriginal peoples, members of visible minorities, people with disabilities, and lesbian, gay, bisexual, transgender, and queer (LGBTQ) persons are encouraged to apply and to voluntarily self-identify as a member of a designated group as part of their application. Candidates who wish to be considered as a member of one or more designated groups should fill out the Self-Identification Form and include the completed form with their application\u201d;\nii. inform candidates where to find the Self-Identification Form referred to above; and\niii. be posted at an early stage in appropriate publications, relevant professional journals, or other appropriate venues, including any that may be especially directed to designated group members of the relevant discipline.\nf. A candidate must apply in writing to receive consideration from the Department. The Department shall make arrangements to collect, screen and answer all applications for the position. All such applications, curricula vitarum, off-prints, correspondence and other pertinent documents shall be kept in a file open to all faculty members of the Department. A short-list of candidates will be compiled by the Department on the basis of review of the file.\ng. Candidates for probationary and tenured appointments are to be selected for the short-list on the basis of the criteria in Articles 19.02 (a), 19.02 (b) and 20 (Employment Equity). Normally, at least three (3) candidates will be short- listed for probationary and tenured appointments, except in cases where there are fewer than three (3) qualified candidates. It is understood that the cost of the interview is not a consideration when deciding whether an applicant should be included on the short-list.\nh. The complete files of all applicants who are self-identified members of designated groups shall be submitted to the \u2587\u2587\u2587\u2587. If a Department's initial short-list for interviews does not include a self- identified member of a designated group, reasons must be provided to the \u2587\u2587\u2587\u2587 in writing.\ni. The Parties recognize that differing career patterns may be more common among members of designated groups and that this should be taken into account in assessing the experiences and qualifications of members of these groups.\nj. The \u2587\u2587\u2587\u2587 or their designate shall submit the following to the Joint Committee on Employment Equity (JCEE), normally within five (5) working days of receiving the short-list from the Department/Centre:\ni. the name or ranked short-list recommended by the Department/Centre together with the complete files of these applicants;\nii. the departmental rationale, if any, for not including a self-identified member of a designated group on the short-list (see Article 19.10 (g));\niii. the advertisement for the position; and\niv. the complete files of all applicants who are self-identified members of designated groups.\nk. The JCEE will review the materials submitted under 19.10 (j), assess the submissions against departmental employment equity plan (see Article 20.02", "hash": "9d8cecb8adba61d610d0bf33fe521531", "id": 3}, {"samples": [{"hash": "cLainU5OllV", "uri": "/contracts/cLainU5OllV#appointment-procedures", "label": "Collective Agreement", "score": 33.4084854126, "published": true}, {"hash": "kGSEuGUahGa", "uri": "/contracts/kGSEuGUahGa#appointment-procedures", "label": "Collective Agreement", "score": 33.1609764099, "published": true}, {"hash": "ddPFgUMv7Ln", "uri": "/contracts/ddPFgUMv7Ln#appointment-procedures", "label": "Collective Agreement", "score": 33.1609764099, "published": true}], "size": 14, "snippet_links": [{"key": "this-agreement", "type": "clause", "offset": [47, 61]}, {"key": "vacant-positions", "type": "definition", "offset": [72, 88]}, {"key": "fixed-term", "type": "clause", "offset": [94, 104]}, {"key": "one-year", "type": "definition", "offset": [147, 155]}, {"key": "where-practicable", "type": "definition", "offset": [173, 190]}, {"key": "qualified-applicants", "type": "definition", "offset": [237, 257]}, {"key": "to-apply", "type": "clause", "offset": [258, 266]}], "snippet": "\u200c Having regard to clauses 11.3 and 11.10.2 of this agreement Permanent vacant positions, and fixed term vacant positions for periods greater than one year\u2019s duration will, where practicable, be advertised in a manner to enable suitably qualified applicants to apply.", "hash": "5e286ad3365a7bdb00c25cc0f2234e83", "id": 4}, {"samples": [{"hash": "emeoaJ57rlx", "uri": "/contracts/emeoaJ57rlx#appointment-procedures", "label": "Collective Agreement", "score": 28.4083328247, "published": true}, {"hash": "ed5FRYuT6ax", "uri": "/contracts/ed5FRYuT6ax#appointment-procedures", "label": "Collective Agreement", "score": 25.396987915, "published": true}, {"hash": "g0ozCf4O6F2", "uri": "/contracts/g0ozCf4O6F2#appointment-procedures", "label": "Collective Agreement", "score": 24.2447967529, "published": true}], "size": 12, "snippet_links": [{"key": "head-of", "type": "definition", "offset": [4, 11]}, {"key": "academic-department", "type": "definition", "offset": [15, 34]}, {"key": "in-writing", "type": "clause", "offset": [48, 58]}, {"key": "by-the-university", "type": "clause", "offset": [59, 76]}, {"key": "academic-leadership", "type": "clause", "offset": [114, 133]}, {"key": "academic-unit", "type": "clause", "offset": [194, 207]}, {"key": "an-appointment", "type": "definition", "offset": [254, 268]}, {"key": "appointment-is-to", "type": "definition", "offset": [285, 302]}, {"key": "the-\u2587", "type": "clause", "offset": [312, 317]}, {"key": "according-to", "type": "definition", "offset": [371, 383]}, {"key": "established-procedures", "type": "clause", "offset": [384, 406]}, {"key": "require-the", "type": "clause", "offset": [430, 441]}, {"key": "to-consult", "type": "definition", "offset": [447, 457]}, {"key": "academic-staff-members", "type": "clause", "offset": [468, 490]}, {"key": "in-committee", "type": "definition", "offset": [491, 503]}, {"key": "arrange-for", "type": "clause", "offset": [508, 519]}, {"key": "secret-ballot", "type": "clause", "offset": [522, 535]}, {"key": "based-on", "type": "definition", "offset": [572, 580]}, {"key": "appointment-process", "type": "clause", "offset": [666, 685]}, {"key": "open-and-transparent", "type": "clause", "offset": [695, 715]}, {"key": "acting-appointment", "type": "definition", "offset": [725, 743]}, {"key": "upon-appointment", "type": "clause", "offset": [922, 938]}, {"key": "description-of-the", "type": "clause", "offset": [950, 968]}, {"key": "the-position", "type": "clause", "offset": [1000, 1012]}], "snippet": "The Head of an academic department is appointed in writing by the University. Factors such as academic seniority, academic leadership, administrative competence, and the particular needs of the academic unit shall be taken into consideration when making an appointment. When a regular appointment is to be made, the \u2587\u2587\u2587\u2587 shall first consult the appropriate academic unit according to established procedures. Such procedures shall require the \u2587\u2587\u2587\u2587 to consult available academic staff members in committee and arrange for a secret ballot. The \u2587\u2587\u2587\u2587\u2019\u2587 recommendation shall be based on advice obtained through this process but such advice is not necessarily binding. The appointment process shall be open and transparent. When an acting appointment is to be made, the \u2587\u2587\u2587\u2587, time-permitting, shall first consult the appropriate academic unit according to established procedures. The \u2587\u2587\u2587\u2587 shall ensure that each new Head receive upon appointment a complete description of the duties and responsibilities of the position.", "hash": "6b24fe4b39c927809e1558769c68bd5f", "id": 5}, {"samples": [{"hash": "emeoaJ57rlx", "uri": "/contracts/emeoaJ57rlx#appointment-procedures", "label": "Collective Agreement", "score": 28.4083328247, "published": true}, {"hash": "ed5FRYuT6ax", "uri": "/contracts/ed5FRYuT6ax#appointment-procedures", "label": "Collective Agreement", "score": 25.396987915, "published": true}, {"hash": "g0ozCf4O6F2", "uri": "/contracts/g0ozCf4O6F2#appointment-procedures", "label": "Collective Agreement", "score": 24.2447967529, "published": true}], "size": 9, "snippet_links": [{"key": "appointment-process", "type": "clause", "offset": [4, 23]}, {"key": "open-and-transparent", "type": "clause", "offset": [33, 53]}, {"key": "in-committee", "type": "definition", "offset": [78, 90]}, {"key": "the-relevant", "type": "clause", "offset": [96, 108]}, {"key": "academic-staff-members", "type": "clause", "offset": [109, 131]}, {"key": "recommendations-for-appointment", "type": "clause", "offset": [133, 164]}, {"key": "based-on", "type": "definition", "offset": [174, 182]}], "snippet": "The appointment process shall be open and transparent, following consultation in committee with the relevant academic staff members. Recommendations for appointment shall be based on advice obtained through this process.", "hash": "d40224607b135956f2c61d9d2a4143fc", "id": 6}, {"samples": [{"hash": "f190X1BolOZ", "uri": "/contracts/f190X1BolOZ#appointment-procedures", "label": "Collective Agreement", "score": 30.9749679565, "published": true}, {"hash": "fFw9r2aurOS", "uri": "/contracts/fFw9r2aurOS#appointment-procedures", "label": "Collective Agreement", "score": 26.0294322968, "published": true}, {"hash": "joaoViSqSb6", "uri": "/contracts/joaoViSqSb6#appointment-procedures", "label": "Collective Agreement", "score": 25.9582481384, "published": true}], "size": 9, "snippet_links": [{"key": "a-proposal", "type": "clause", "offset": [45, 55]}, {"key": "the-university-librarian", "type": "clause", "offset": [59, 83]}, {"key": "resignation-or-retirement", "type": "clause", "offset": [166, 191]}, {"key": "advisory-committee", "type": "definition", "offset": [265, 283]}, {"key": "to-discuss", "type": "definition", "offset": 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"to-the-university", "type": "clause", "offset": [3164, 3181]}, {"key": "supervising-librarian", "type": "definition", "offset": [3251, 3272]}, {"key": "the-year", "type": "definition", "offset": [3326, 3334]}, {"key": "the-committee-will", "type": "clause", "offset": [3360, 3378]}, {"key": "serving-member", "type": "definition", "offset": [3388, 3402]}, {"key": "determine-whether", "type": "clause", "offset": [3598, 3615]}, {"key": "membership-of-the-committee", "type": "clause", "offset": [3620, 3647]}, {"key": "add-members", "type": "clause", "offset": [3691, 3702]}, {"key": "to-provide", "type": "clause", "offset": [3740, 3750]}, {"key": "responsibility-of-the", "type": "clause", "offset": [3776, 3797]}, {"key": "current-members", "type": "definition", "offset": [3824, 3839]}, {"key": "same-unit", "type": "clause", "offset": [3931, 3940]}, {"key": "support-staff", "type": "clause", "offset": [4006, 4019]}, {"key": "professional-employees", "type": "definition", "offset": [4039, 4061]}, {"key": "faculty-member", "type": "definition", "offset": [4129, 4143]}, {"key": "the-position", "type": "clause", "offset": [4174, 4186]}, {"key": "a-limited", "type": "clause", "offset": [4238, 4247]}, {"key": "number-of", "type": "definition", "offset": [4303, 4312]}, {"key": "committee-members", "type": "clause", "offset": [4313, 4330]}, {"key": "new-appointment", "type": "definition", "offset": [4456, 4471]}, {"key": "all-purposes", "type": "definition", "offset": [4585, 4597]}, {"key": "the-chair", "type": "clause", "offset": [4704, 4713]}, {"key": "the-procedures", "type": "definition", "offset": [4860, 4874]}, {"key": "the-agreement", "type": "clause", "offset": [4878, 4891]}, {"key": "guidelines-for", "type": "clause", "offset": [5009, 5023]}, {"key": "as-needed", "type": "definition", "offset": [5037, 5046]}, {"key": "with-regard-to", "type": "clause", "offset": [5047, 5061]}], "snippet": "Librarians\u200c Consultation\u200c\n22.1 When there is a proposal by the University Librarian to create a new Librarian position, or to fill a Librarian position vacant due to resignation or retirement, the University Librarian will meet with the members of the Appointments Advisory Committee (AAC) to discuss the proposal. The members of the AAC will circulate the draft position description to all Librarians and solicit their views. The AAC will forward the University Librarian a summary of views received, and may include written recommendations regarding the proposal. In making the final decision, the University Librarian will give the recommendations good faith consideration.\n22.2 Once approval has been received from the Vice-President Academic and \u2587\u2587\u2587\u2587\u2587\u2587\u2587 to go forward with a position, the AAC will review the final, approved written position description and circulate it to all Librarians. When the AAC strikes a search committee, the final approved written position description will be used to develop criteria for the search. Establishment of Committee\u200c\n22.3 The Libraries must, by February 28 of each year, hold an election, by secret ballot and majority vote of all Librarians with Regular Librarian or Limited-Term appointment voting, to select the regular and alternate members of an AAC to serve for staggered two-year terms beginning April 1. Librarians in excluded positions are not eligible to vote. Librarians in excluded positions or those holding Limited-Term Appointments are not eligible to be elected to the AAC. Structure of Committee\u200c\n22.4 Four Librarians with confirmed Regular Appointments will comprise the three regular members and one alternate member of the AAC, each selected for staggered two-year terms.\n22.5 Role of the alternate member: The regular members of the AAC will include the alternate member of the AAC as a full member of the committee in meetings and discussions up to the point where a particular search committee is struck. If one of the regular members of the committee is unable to serve for that search, the alternate will serve for the duration of that search. If, prior to the search process commencing, the alternate member is added to the committee, and one of the regular members of the committee cannot participate in the search process, an election will be held to appoint an additional Librarian with confirmed Regular Appointment to the committee for the duration of that search. In no case may a member of the AAC be replaced during the process of any particular search.\n22.6 The regular members of the AAC will select from their number an Administrative Chair for the committee. The Administrative Chair will act as the primary liaison with the University Librarian in carrying out the AAC\u2019s responsibilities under this Article, and have primary responsibility for ensuring procedures of the AAC and the Collective Agreement are properly adhered to.\n22.7 When a decision has been made to fill any vacant or new position with a Regular Librarian or Limited-Term appointment, the Librarian (or Librarians) who will supervise the candidate will be added to the AAC. If the candidate is to report directly to the University Librarian, the University Librarian will be added to the AAC. If the supervising Librarian is already one of the regular members of the AAC for the year, the alternate member of the committee will become a serving member of the committee for the duration of that search.\n22.8 Before the search process commences, the regular members of the AAC and the supervising Librarian(s) (or University Librarian) will meet to determine whether the membership of the committee should be increased. The AAC may decide to add members for any of the following reasons:\na) to provide expertise in the area of responsibility of the vacant or new position if current members of the committee do not have expertise in that area;\nb) to add a Librarian from within the same unit who would work closely with the candidate;\nc) to add a member of support staff or a member of the Professional Employees Association who would work closely with the candidate;\nd) to add a Faculty Member from a discipline relevant to the position.\n22.9 Normally, where the position to be filled is a Limited-Term Librarian position, the AAC will not increase the number of committee members beyond the regular members and the supervising Librarian or University Librarian.\n22.10 The supervising Librarian(s) for the new appointment or the University Librarian, where the University Librarian is a member of the AAC, will chair the committee for all purposes connected with the search. If the supervising Librarian or the University Librarian is unable to serve as the chair, the AAC will select another member of the committee as its chair for the search process. The chair will have primary responsibility for ensuring the procedures of the Agreement are followed in regard to the search process. Guidelines\u200c\n22.11 The AAC and the University Librarian will review the guidelines for consultation as needed with regard to s. 12.26 \u2013 s. 12.34", "hash": "0d0bdf396717ae7b61c8c6801ce47a5b", "id": 7}, {"samples": [{"hash": "bnbNIbRZQW0", "uri": "/contracts/bnbNIbRZQW0#appointment-procedures", "label": "Collective Agreement", "score": 33.3092803955, "published": true}, {"hash": "emeoaJ57rlx", "uri": "/contracts/emeoaJ57rlx#appointment-procedures", "label": "Collective Agreement", "score": 28.4083328247, "published": true}, {"hash": "ed5FRYuT6ax", "uri": "/contracts/ed5FRYuT6ax#appointment-procedures", "label": "Collective Agreement", "score": 25.396987915, "published": true}], "size": 8, "snippet_links": [{"key": "according-to", "type": "definition", "offset": [27, 39]}, {"key": "written-procedures", "type": "definition", "offset": [40, 58]}, {"key": "the-university-librarian", "type": "clause", "offset": [74, 98]}, {"key": "in-committee", "type": "definition", "offset": [122, 134]}], "snippet": "Appointments shall be made according to written procedures established by the University Librarian following consultation in committee with the librarians.", "hash": "39bcf4b69cdda1e26995a74d6ddd8bb8", "id": 8}, {"samples": [{"hash": "1RBri8uJdH1", "uri": "/contracts/1RBri8uJdH1#appointment-procedures", "label": "Employment Agreement", "score": 27.3434963226, "published": true}, {"hash": "7QPHKB5LGuY", "uri": "/contracts/7QPHKB5LGuY#appointment-procedures", "label": "Collective Bargaining Agreement", "score": 19.0, "published": true}, {"hash": "dSN8CphzMx4", "uri": "/contracts/dSN8CphzMx4#appointment-procedures", "label": "Collective Bargaining Agreement", "score": 17.0, "published": true}], "size": 8, "snippet_links": [{"key": "subject-to", "type": "definition", "offset": [0, 10]}, {"key": "consistent-with-the", "type": "clause", "offset": [16, 35]}, {"key": "language-of-this-agreement", "type": "clause", "offset": [36, 62]}, {"key": "final-determinations", "type": "clause", "offset": [68, 88]}, {"key": "discretion-of-the-board", "type": "clause", "offset": [142, 165]}], "snippet": "Subject to, and consistent with the language of this Agreement, the final determinations as to the filling of any vacancy shall remain in the discretion of the Board.", "hash": "df40aa672757edc9c0f992d771bab731", "id": 9}, {"samples": [{"hash": "dxICWzQBeJ8", "uri": "/contracts/dxICWzQBeJ8#appointment-procedures", "label": "Collective Agreement", "score": 31.1220798492, "published": true}, {"hash": "7dVRF90l5Nh", "uri": "/contracts/7dVRF90l5Nh#appointment-procedures", "label": "Collective Agreement", "score": 31.1220798492, "published": true}, {"hash": "g2NCklBzlIq", "uri": "/contracts/g2NCklBzlIq#appointment-procedures", "label": "Collective Agreement", "score": 27.1408519745, "published": true}], "size": 8, "snippet_links": [{"key": "appointments-to-positions", "type": "clause", "offset": [4, 29]}, {"key": "the-recommendation", "type": "clause", "offset": [46, 64]}, {"key": "search-committee", "type": "definition", "offset": [72, 88]}, {"key": "director-of", "type": "clause", "offset": [130, 141]}, {"key": "library-services", "type": "definition", "offset": [142, 158]}, {"key": "appointment-to", "type": "clause", "offset": [188, 202]}, {"key": "the-\u2587", "type": "clause", "offset": [203, 208]}, {"key": "services-and", "type": "clause", "offset": [354, 366]}], "snippet": "All appointments to positions will be made on the recommendation of the Search Committee to the appropriate \u2587\u2587\u2587\u2587 or the Executive Director of Library Services, who will then recommend the appointment to the \u2587\u2587\u2587\u2587\u2587\u2587\u2587. If the \u2587\u2587\u2587\u2587\u2587\u2587\u2587 does not accept the recommendation, the \u2587\u2587\u2587\u2587\u2587\u2587\u2587 will send the matter back to the \u2587\u2587\u2587\u2587 or the Executive Director of Library Services and the Search Committee for a further recommendation.", "hash": "3776cdff2eafcb2607069374c8692806", "id": 10}], "next_curs": "Cl8SWWoVc35sYXdpbnNpZGVyY29udHJhY3RzcjsLEhZDbGF1c2VTbmlwcGV0R3JvdXBfdjU2Ih9hcHBvaW50bWVudC1wcm9jZWR1cmVzIzAwMDAwMDBhDKIBAmVuGAAgAA==", "clause": {"children": [["promotion-out-of-bargaining-unit", "Promotion out of Bargaining Unit"], ["equal-opportunities", "Equal Opportunities"], ["selection-procedure", "Selection Procedure"], ["selection-committee", "Selection Committee"], ["", ""]], "title": "Appointment Procedures", "size": 177, "parents": [["responsibilities-of-committee", "Responsibilities of Committee"], ["access-to-premises", "Access to Premises"], ["appointment-of-librarian-members", "Appointment of Librarian Members"], ["amending-time-limits", "Amending Time Limits"], ["no-new-employees", "No New Employees"]], "id": "appointment-procedures", "related": [["notification-procedures", "Notification Procedures", "Notification Procedures"], ["disbursement-procedures", "Disbursement Procedures", "Disbursement Procedures"], ["appointment-of-ftis", "Appointment of FTIS", "Appointment of FTIS"], ["procurement-procedures", "Procurement Procedures", "Procurement Procedures"], ["payment-procedures", "Payment Procedures", "Payment Procedures"]], "related_snippets": [], "updated": "2025-07-14T23:14:22+00:00", "also_ask": ["What negotiation leverage can be gained or lost through the appointment procedures?", "Which essential elements must be included to ensure the procedures are clear and enforceable?", "What are the most common risks or ambiguities that undermine appointment procedures?", "How do these procedures compare to industry standards or statutory requirements?", "What factors do courts consider when determining the validity of appointment procedures?"], "drafting_tip": "Specify the appointment process, outline required qualifications, and set clear timelines to ensure transparency, consistency, and timely fulfillment of roles.", "explanation": "The Appointment Procedures clause outlines the specific steps and requirements for designating individuals or entities to particular roles or positions within an agreement or organization. It typically details how appointments are made, who has the authority to make them, any necessary qualifications, and the process for confirming or notifying appointments. By establishing a clear and consistent method for appointments, this clause helps prevent disputes and ensures that all parties understand how roles are filled and maintained."}, "json": true, "cursor": ""}}