Appendix D: Information Sharing Checklist Clause Samples
The "Appendix D: Information Sharing Checklist" clause serves as a structured guide outlining the specific types of information that may be shared between parties under the agreement. It typically lists categories of data, the purposes for which sharing is permitted, and any conditions or restrictions that apply, such as confidentiality requirements or compliance with data protection laws. By providing a clear and detailed reference, this checklist helps ensure that both parties understand their obligations and limits regarding information exchange, thereby reducing the risk of unauthorized disclosures and promoting compliance with relevant regulations.
Appendix D: Information Sharing Checklist. 1. Introduction to the Sharing
Appendix D: Information Sharing Checklist. The following questions must be considered when deciding whether to share information. ● Whose information is this? ● Is there a lawful basis to share the information? Justify the purpose and identify relevant legislation that applies. ● Can information be pseudonymised or anonymised ahead of sharing? ● How have individuals been informed that the information will be shared eg via a privacy notice? Will they have the expectation that their information will be shared? Consider whether notifying the individual of the sharing may place someone at risk or prejudice a police or safeguarding investigation. ● Have any requests not to share been received and considered? ● How much information is it necessary to share in this situation? ● Is the information accurate and up to date? Has the difference between fact and opinion been stated? ● Is access to the information limited to only those who need it? Is it being given to the right person? ● Is the information being shared in a secure way? ● Has the decision to share or not share, and the rationale for the decision, been recorded?
Appendix D: Information Sharing Checklist. The following questions must be considered when deciding whether to share information.