Accounts Payable Specialist Sample Clauses

Accounts Payable Specialist. The Accounts Payable Specialist has duties and responsibilities as follows:

Accounts Payable Specialist. Provides accounting services in the areas of payroll, accounts receivable, accounts payable, cashiering and/or registration accounting with accuracy and attention to detail. Prepares such forms as invoices, interaccount bills and voucher. Maintains and posts data to journals, subsidiary ledgers, or other books of original entry or subsidiary records. Makes mathematic calculations and uses accounting tables and reports. Adds columns of figures and crossfoots totals, using adding machine. Maintains accounts receivable ledger, prepares journal entries on invoices receivables, posts transactions for cost centers and special projects. Computes trial balance for each month for accounts payable. balances registration receipts, files registration forms and drop/add forms, types tuition refund checks, answers inquires concerning tuition refunds, and performs registration duties for the Accounting Department as assigned. Assigns account numbers according to classification system, makes adjustments to account, prepares daily summaries and monthly accumulative reports and performs other related typing duties. Prepares month-end summary of book sales, and posts payments to short term loan report. Verifies time sheets and posts and maintains files for them. Effects forms for new hire and transfer employees, compiles reports for payroll earnings and deductions, writes all manual checks and obtains authorization for them, summarizes quarterly earnings, sorts and folds checks, mails checks, and makes necessary adjustments in individual payroll accounts. Responsible for notifying delinquent accounts in order to secure payment using postal service, telephone, or other means as designed by supervisor. Removes delinquent accounts from current files. Maintains logs of all form letters mailed to delinquent customers. Repeats process of notifying delinquent customers using different forms if replies are not received within specified time. Prepares and maintains accurate student “hold” lists. Sorts, reads, and answers all delinquent account correspondence. Periodically interviews customers regarding delinquent accounts. Receives incoming funds, disburses funds, records monetary transactions incidental to conduct of College business. Receives incoming cash and checks, counts money to verify amount and issues receipts for funds received in addition to issuing change and cashing checks. Endorses checks, lists and totals cash and checks for the purpose of reconciling and preparing ban...