Room Block. Hotel agrees that it will provide, and University agrees that it will be utilizing (# of rooms) room nights in the pattern set forth below:
Room Block. The State will provide the Contractor final confirmation of rooms at least fourteen (14) calendar days prior to the conference date. The Contractor must provide written notification to the State seven (7) calendar days prior to releasing the room block. After providing written notice and the expiration of the final room confirmation deadline, the Contractor may release the rooms and will no longer be responsible to hold the block of rooms.
Room Block. The Hotel will hold a total of room nights for the University’s event. The daily University breakdown and rates are as follows: Date Room Type Agreed Rooms « RoomInfo Date» « RoomInfo RoomType» « RoomInfo N egotiatedRoomNi ghts» All guestroom rates are subject to current state and local occupancy tax totaling 14%. The Hotel agrees to hold this Room Block until «BusinessCutoffDate» (“Cut-Off Date”), after which date rooms not covered by a rooming list or individual reservations shall be released from the Room Block and the Hotel shall have the right to sell any rooms so released. Hotel may continue to accept reservations received after the Cut-Off Date on a space and rate availability basis.
Room Block. At all times during the Term, but subject to the remaining provisions of this Article 3, Manager shall reserve for use by one or more Potential Convention Center Customers on any given day, up to three hundred twenty (320) guest rooms within the Hotel (“Required Room Block Size”), for the Required Room Block Days during each Booking Period.
Room Block. Based upon the Association's estimate of attendees and guests at the meeting/convention, Hotel shall provide the following number and type(s) of sleeping rooms: Type Number of Day Monday *** Date *** Rooms A*/ ** B*/ ** C*/ ** Tuesday *** *** ** ** ** Wednesday *** *** ** ** ** Thursday *** *** ** ** ** Friday *** *** ** ** ** Saturday *** *** ** ** ** Sunday *** *** ** ** ** / For example, singles, doubles, parlors, suites, deluxe, standard, ocean view, etc. Prior to , Association may reduce the room block by providing written notice to the Hotel. Between and , the room block may be changed only upon the mutual written agreement of Association and Hotel.
Room Block. In support of this bid, the _____________________ hotel agrees to hold ________ rooms (peak night) in the name of BARBERSHOP HARMONY SOCIETY during the specified dates of the convention. Rooms will be held in accordance with the percentages of the peak night(s) guarantee beginning with Sunday of the designated convention week and shall be as follows: Sun. Mon. Tues. Wed. Thurs. Fri. Sat. Sun. 10% 40% 80% 90% 100% 100% 100% 10% Number of rooms ____ ____ ____ ____ ____ ____ ____ ____ ADVANCE ROOM RATES In support of this bid, the _____________________________ hotel agrees to convention rates of: $________ Single/double Flat Rate- One or Two bedded room $________ Extra Person charge per night These proposed rates represent a _____ % discount off the lowest possible published guest room rack rate as of the date of this proposal. A _____% discount off rack rates will be applied to all suites, as available. Firm room and suite rates will be established, in writing, approximately 12 months prior to the convention dates. These rates may reflect appropriate adjustments to the rates quoted herein based on a _____% discount off the rack rate (same as above) or a per annum increase not to exceed 3%, whichever is less. Convention assistance contributions shall not be included in the annual percentage for calculation of room rates. Additional terms as outlined in the SPEBSQSA Hotel Contract shall be binding unless otherwise agreed to, in writing, and attached hereto and made a part of this agreement. Hotel acknowledges and agrees that the Final Rate set herein includes any financial contribution to be made by the hotel to the local Convention and Visitors Bureau for facilities and services. FOR THE _______________________ HOTEL FOR SPEBSQSA, Inc. _____________________________ Xxxxx Xxxxxxxx (Name‑ please type or print) _____________________________ _____________________________ (Signature) (Signature) _____________________________ (Title) Director of Meetings & Conventions _____________________________ _____________________________
Room Block. Term of Agreement is thirty-three (33) years. In the event CityPlace Hotel, LLC renews the lease, the Room Block Agreement will be likewise extended. In the event CityPlace Hotel, LLC exercises its option to purchase the Hotel, the term of the Room Block Agreement will be extended by thirty-three (33) years. Ensures that sufficient hotel accommodations will be available at the hotel to accommodated attendees at events in space being sold by the Convention Center Establishes a methodology and a timeframe whereby hotel guest rooms are reserved Establishes a competitive set of hotels for the purposes of determining annual rate escalation including: o The Hyatt Place West Palm Beach/Downtown o West Palm Beach Marriott o Holiday Inn Palm Beach Airport Conference Center o Embassy Suites West Palm Beach – Central o Xxxxxxx Xxx Xxxx Xxxx Xxxxx Xxxxxxx Airport o Hilton Garden Inn West Palm Beach Airport Establishes the maximum permitted rates: Peak $200 Shoulder $175 Low $132 Shoulder $160 The escalation of permitted rates are limited to the lesser of eight percent (8%) or the annual rate of growth in the average daily room rate of the competitive set Establishes “Required Room Block Days” and “Required Room Block Size” as follows: The Booking Period as defined by the number of months the Event is to occur after the date of the Room Block Request Required Hold Period for the Room Block Request Required Room Block Days Required Room Block Size 12-17 60 Days 123 (35% of 365) 100 18-23 165 Days 219 (60% of 365) 200 24-36 305 Days 237 (65% of 365) 275 37+ 425 Days 274 (75% of 365) 320 In the event, CityPlace Hotel, LLC constructs additional hotel rooms on the Hotel or garage land, the minimum required room block per night shall increase proportionately
Room Block. The State will provide the Contractor final confirmation of rooms at least seven (7) calendar days prior to the conference date. The Contractor must provide written notification to the State prior to releasing the room block. After providing written notice and the expiration of the final room confirmation deadline, the Contractor may release the rooms and will no longer be responsible to hold the block of rooms. Check-In. The State will accept the Contractor’s standard check-in time. If rooms are not available at the check-in time, the Contractor must provide a secure room to store luggage until the rooms are ready. Check-Out. The Contractor must provide a secure room for attendees to store luggage in between check-out and the end of the conference activities. After awarding the contract, the Contractor and the State may agree to a late checkout.
Room Block. Contractor must be able to block and hold up to 35 rooms with no less than a 24-hour notice by the State with the possibility of an additional 39 rooms. Contractor must provide the DNR confirmation of the room block and confirmation number(s). The State will not accept any alternate lodging arrangements after the rooms are confirmed via email. DNR will work with Contract Vendor if additional rooms may be necessary (the 39 rooms mentioned above).
Room Block. A. The following represents the number of guest rooms the Hotel will hold for reservations by meeting attendees in accordance with this Agreement: Date Monday, 19 April, 2004 Tuesday, 20 April, 2004 Wednesday, 21 April, 2004 Thursday, 22 April, 2004 Friday, 23 April, 2004 Saturday, 24 April, 2004 Sunday, 26 April, 2004 Single/Double # of Rooms # of Rooms # of Rooms # of Rooms # of Rooms # of Rooms # of Rooms Total Rooms XXX However, this does not constitute a guarantee or representation by the Society that all of the rooms held in the block will be reserved or occupied by meeting attendees. The Hotel shall, on a regular basis, advise the Society of the number of rooms reserved in the block and the number available. In no case shall this minimum room commitment as stipulated in this Agreement be reduced except by subsequent mutual consent via written agreement between the Society and the Hotel. After the XXX (Year) Meeting, the Hotel and the Society will reevaluate the room and space commitment. Based on such evaluation and upon mutual agreement, the guest room percentages and assigned meeting space can be modified without penalty to more accurately reflect the Meeting’s current history. Any modifications will not affect either party’s obligations under this Agreement unless a written amendment to this Agreement is agreed upon by both parties. All rooms used by persons attending or working at the meeting will be counted in the room block. These include, but are not limited to: all cancellations billed (“no shows”); all persons who, for whatever reason, do not receive the group room rate (e.g., late reservations, corporate rates, government rates, non-hotel internet sites, etc.); all persons “walked.” Every effort will be made by the Society and by the Hotel to ensure that all Meeting attendees staying in the Hotel are counted in the block.
