Function Space. 10.1 Based on Group’s requirements, the Hotel has reserved function space as shown on the Schedule of Events attached as Exhibit B. The function space will be complimentary. Any changes to the room assignments as outlined in the Schedule of Events must be agreed to, in writing, by both the Group and the Hotel. Any additional space added after the date of this Agreement will be offered on a complimentary basis. The number of people listed is for room capacity planning only and does not represent a guarantee of the amount of food and beverage that will be ordered.
Function Space. Function space is assigned by the Venue according to the guaranteed minimum number of people anticipated. The Venue reserves the right to reassign appropriate space for the group’s function in the event the estimated number of attendees changes, or as otherwise deemed necessary by the Venue. Functions must be confined to contract designated areas.
Function Space. 10.1 Based on Group’s requirements, the Hotel has reserved function space as shown on the attached meeting agenda. The function space at the Hotel as shown on the attached meeting agenda will be complimentary. Any changes to the room assignments as outlined in the attached meeting agenda (to the extent room assignments have been made in the attached meeting agenda) must be agreed to, in writing, by both the Group and DRD (the Group's agreement not to be unreasonably withheld). In the case of those functions (if any) referred to on the attached meeting agenda for which room assignments have not been made, the Hotel reserves the right (after consulting with and notifying the Group) to determine the specific function space to be assigned to the Group for those functions. In addition, notwithstanding the foregoing, if the Room Block is reduced by more than 20%, the Hotel may (after consulting with and notifying the Group) proportionately reduce the amount of function space reserved for the Group. The number of people listed for each function on the attached meeting agenda is for room capacity planning only and does not represent a guarantee of the amount of food and beverage that will be ordered.
Function Space. Upon the signature of this Agreement, Resort reserves and Group guarantees payment for the following function space for the specified days/times: Date Start Time End Time Function Setup No. of People Room Rental Thu, 12/6/18 7:00 AM 8:00 AM Breakfast Rounds of 10 55 $0.00 Thu, 12/6/18 8:00 AM 5:00 PM Meeting Classroom 75 $0.00 Thu, 12/6/18 12:00 PM 1:00 PM Lunch Rounds of 10 55 $0.00 Thu, 12/6/18 6:00 PM 8:00 PM Dinner Rounds of 10 55 $0.00 Fri, 12/7/18 7:00 AM 8:00 AM Breakfast Classroom 55 $0.00 Fri, 12/7/18 8:00 AM 12:00 PM Meeting Classroom 75 $0.00 Fri, 12/7/18 12:00 PM 1:00 PM Lunch Rounds of 10 55 $0.00 • All sleeping rooms and function space is mandated as non-smoking. Upon failure to comply with this mandate, Resort will charge the party responsible for payment of the room a daily minimum $100.00 per room purification fee. • Resort reserves the right to assign and change specific function space at its discretion. Group must obtain final approval from Resort before publishing function room names. • Function room rental is subject to all applicable local and state taxes, unless Group is classified as tax exempt. • If Group decreases the room block or food and beverage functions, Resort reserves the right to increase the function room rental accordingly. • Resort reserves the right to assess a $25 fee per standard six foot display table. Display tables will be skirted and covered with a linen tablecloth. • Presentation Services (PSAV) is the exclusive on-site provider of audio visual services at The Osthoff Resort. They may be reached directly at 920-876-2972. In the event you need or wish to use a third party audiovisual company, certain minimum standards and requirements will apply.
Function Space. Based on the sleeping room and food and beverage usage as indicated in this contract and the other anticipated revenues that “Hotel” will realize from this event, the function space for your program will be as noted below: DAY DATE START TIME END TIME FUNCTION ROOM SETUP AGR Friday 8/8/2014 6:00 PM 11:00 PM General Session Piedmont Room Rounds of 10 120 Saturday 8/9/2014 8:00 AM 9:00 AM Breakfast Buffet Piedmont Room Rounds of 10 120 Saturday 8/9/2014 9:00 AM 4:00 PM General Session Piedmont Room Rounds of 10 120 Saturday 8/9/2014 9:00 AM 4:00 PM Breakout PINE Theatre 40 Saturday 8/9/2014 9:00 AM 4:00 PM Breakout DOGWOOD Theatre 40 Saturday 8/9/2014 11:30 AM 1:00 PM Lunch Piedmont Room Rounds of 10 120 Saturday 8/9/2014 7:00 PM 11:00 PM Dinner MAJESTIC 1 & 2 Rounds of 10 150 Sunday 8/10/2014 9:00 AM 1:00 PM General Session Piedmont Room Rounds of 10 120 Based on the 80% of Anticipated Sleeping Room and the Minimum Food and Beverage Revenue as indicated in this Agreement and the other anticipated revenues that Hotel will realize from this Event, the function space for your program will be provided on a complimentary basis. Should the program fall short, the scale below will apply: MEETING ROOM SLIDING SCALE NUMBER OF GUEST ROOM CONSUMED MEETING ROOM RENTAL 100% - 80% of total room nights utilized 70 – 56 total room nights No Charge 79% - 70% of total room nights utilized 55 – 49 total room nights $500.00 69% - 60% of total room nights utilized 48 – 42 total room nights $750.00 Less than 59% of total room nights utilized 41 total room nights or less $1200.00
Function Space. Based on your requirements as you have indicated them to be, we have reserved the attached program of function space needs. (THE FOLLOWING SENTENCE IS OPTIONAL: Specific meeting rooms cannot be guaranteed and are subject to change.) A schedule of function space rental charges is attached to this contract as Schedule 1. Based on a sleeping room and food and beverage usage as indicated in this contract and the other anticipated revenues that Your Hotel Name Here will realize from this event, the function space for your program will be (Option 1) provided on a complimentary basis. (Option 2) provided at the rates indicated on the attached Schedule 2 (schedule should list only the function space necessary for their program, with attendant charges). Should these commitments not materialize, the following charges will be assessed for function space, in addition to any damages owed under the Performance Clause. (INCLUDE SCHEDULE SHOWING OTHER CHARGES THAT WILL BE MADE, OR INCREASE IN CHARGES BASED UPON PERFORMANCE.) Should extensive meeting room set-ups or elaborate staging be required, there will be a set-up charge to cover Your Hotel Name Here cost and additional labor. If equipment is necessary that exceeds Your Hotel Name Here's inventory, then «BOOKNAME» agrees to pay for the cost or renting of additional equipment. You agree to indemnify us for any damage caused to any Your Hotel Name Here property as a result of drayage related to your event, whether caused by you, your agents, employees, contractors, or agents. Your Hotel Name Here understands the importance of your ability to use the function space held for your event without significant outside noise or other distractions. In the event such problems occur, Your Hotel Name Here upon notification by «BOOKNAME» will immediately take reasonable steps to prevent such noise or other distractions that are within the Your Hotel Name Here’s reasonable control from continuing. Xxxxxx understands that there may be persons or groups attending your convention who may wish to schedule additional meetings over your convention dates. These affiliated persons or entities will be expected to pay for use of function space requested at the Your Hotel Name Here's published rates. [USE A HOLD ALL SPACE ONLY IF AN ABSOLUTE NEED EXISTS] or Function Space We at the __________________________ Xxxxxx are agreeable to:
Function Space. We reserve the right to reassign specific function rooms reserved for you. You agree to confirm specific room assignments with us prior to printing any invitations or other materials listing specific room locations.
Function Space. It is our understanding that your meetings will be set as noted below. The Hotel will attempt to accommodate change requests. Specific meeting rooms are not guaranteed, and Hotel may substitute comparable space in its reasonable discretion.
Function Space. For safety and security, organization agrees that it will not use any items in the function space that creates any amplified noise, smell, or visual effect without advance notification and written approval by NEMA. NEMA reserves the right to assign another comparable room for the Organization’s function in the event the room originally designated for such function shall be unavailable or inappropriate. DAMAGES Group is responsible for any damages to the facility. CONFERENCE CENTER HOURS AVAILABLE FOR RENTAL
Function Space. Based on your requirements, we have reserved function space as shown on the following schedule of events and rates indicated. Date Start Time End Time Function Room Setup Agr Room Rental 4/13/2012 12:00 PM 10:00 PM Registration Escalator Foyer Registration 4/13/2012 7:00 PM 9:00 PM Reception Grand Ballroom East Cocktail Rounds 200 4/13/2012 7:00 PM 10:00 PM General Session Veranda Ballroom Theater Style 200 4/14/2012 6:00 AM 10:00 PM Exhibit GB Corridor Table Tops 4/14/2012 7:00 AM 9:00 AM Breakfast Garden Court Rounds 300 4/14/2012 7:00 AM 10:00 PM Registration Escalator Foyer Registration 4/14/2012 8:00 AM 5:00 PM General Session Veranda Ballroom Rounds 300 4/14/2012 8:00 AM 5:00 PM Breakout Vista 2202 Theater Style 30 200.00 4/14/2012 8:00 AM 5:00 PM Breakout Vista 2203 Theater Style 30 200.00 4/14/2012 8:00 AM 5:00 PM Breakout Vista 2204 Theater Style 30 200.00 4/14/2012 8:00 AM 5:00 PM Breakout Vista 2205 Theater Style 30 200.00 4/14/2012 8:00 AM 5:00 PM Breakout Vista 2206 Theater Style 30 200.00 4/14/2012 8:00 AM 5:00 PM Breakout Vista 2207 Theater Style 30 200.00 4/14/2012 8:00 AM 5:00 PM Breakout Atrium 1 Theater Style 30 200.00 4/14/2012 8:00 AM 5:00 PM Breakout Atrium 3 Theater Style 30 200.00 4/14/2012 8:00 AM 5:00 PM Breakout Atrium 7 Theater Style 30 200.00 4/14/2012 8:00 AM 5:00 PM Breakout Plaza 3 Theater Style 30 200.00 4/14/2012 11:00 AM 1:00 PM Lunch Garden Court Rounds 300 4/14/2012 7:00 PM 12:00 AM Dinner Grand Ballroom East Rounds 300 4/15/2012 7:00 AM 9:00 AM Breakfast Grand Ballroom West Rounds 300 4/15/2012 8:00 AM 12:00 PM General Session Grand Ballroom West Rounds 300 USE OF FUNCTION SPACE To protect the safety and security of all Hotel guests and property, Group agrees that it will not use any items in the function space that create any amplified noise, smell, or visual effect other than decorations without advance notification and written approval by Hotel. Examples of items that require advance approval include, but are not limited to: smoke or fog machines, dry ice, confetti cannons, candles, incense, or any other activity that generates smells. Group will obtain any required Fire Xxxxxxxx or other safety approvals, and agrees to pay any expenses incurred by Hotel as a result of such activity, such as resetting smoke or fire alarms or unusual clean up costs.
