Audit Records a. The Contractor agrees to maintain books, records, and documents (including electronic storage media) in accordance with generally accepted accounting procedures and practices which sufficiently and properly reflect all revenues and expenditures of funds provided by the Department under this Contract, and agrees to provide a financial and compliance audit to the Department or to the Office of the Auditor General and to ensure that all related party transactions are disclosed to the auditor.
Audit Records. With respect to all matters covered by this agreement all records shall be made available for audit and inspection by the grant agency and/or their duly authorized representatives for a period of three (3) years from the termination of this Contract.
Audit Records. With respect to all matters covered by this agreement all records shall be made available for audit and inspection by CITY, the grant agency and/or their duly authorized representatives for a period of three (3) years from the date of submission of the final expenditure report by the City of Anaheim. For a period of three years after final delivery hereunder or until all claims related to this Agreement are finally settled, whichever is later, Recipient shall preserve and maintain all documents, papers and records relevant to the services provided in accordance with this Agreement, including the Attachments hereto. For the same time period, Recipient shall make said documents, papers and records available to City and the agency from which City received grant funds or their duly authorized representative(s), for examination, copying, or mechanical reproduction on or off the premises of Recipient, upon request during usual working hours.
Audit Records. The City reserves the right to, at reasonable times, audit Consultant's books and records relative to the performance of service under this Agreement. All records pertaining to this agreement shall be kept on a generally accepted accounting basis for a period of three (3) years following termination of the Agreement.
Audit Records. Contractor shall keep full and detailed records and accounts of all pertinent information related to this Agreement and the Project in accordance with Generally Accepted Accounting Principles (“GAAP”) and exercise such cost controls as may be necessary for proper financial management under this Agreement. The accounting and control systems must be satisfactory to Owner. Owner and its representatives (including but not limited to third-party auditing consultants, if any) will be afforded reasonable access, at reasonable times, to all records establishing the actual cost of the Project (collectively, “Audit Records”), including but not limited to: Contractor’s accounting records, time sheets, payroll burden calculations, insurance rates and the support therefor, insurance contracts, insurance policies, bond cost documentation and other bond information, invoices, bills, and expense reports, records, books, xxxxxxx’x reports, superintendent daily logs, correspondence, instructions, Record Drawings, receipts, Subcontracts (including all modifications, revisions and amendments), purchase orders, vouchers, memoranda, written policies and procedures, subcontract files (including proposals of successful and unsuccessful bidders, bid recaps, etc.), original estimates, estimating work sheets correspondence, Change Order files (including documentation), general ledger entries detailing cash and trade discounts earned, insurance rebates and dividends, any other supporting evidence necessary to substantiate charges related to this Agreement and other records, drawings or data relating to the services rendered in accordance with this Agreement. Audit Records must be kept with respect to all Work. Contractor shall preserve Audit Records for a period of four years after Final Payment or abandonment of the Project, or for such longer period as may be required by law or directed in writing by Owner.
Audit Records. The City and Authority may, at any reasonable time, conduct or cause to be conducted an audit of the others’ records and financial transactions related to this contract. The cost of the audit shall be borne by the entity requesting the audit. The City and Authority shall make available all of its records related to this contract in support of the audit.
Audit Records. All financial records, including labor, material and equipment records in support of all WSDOT costs shall be maintained by WSDOT for a period of six (6) years from the date of termination of this Agreement. The LOCAL AGENCY shall have full access to and right to examine said records during normal business hours and as often as it deems necessary, and should the LOCAL AGENCY require copies of any records, it agrees to pay the costs thereof. The Parties agree that the work performed herein is subject to audit by either or both Parties and/or their designated representatives and/or WSDOT and federal government.
Audit Records. An audit of the Public Water Supply System shall be conducted annually by a certified public accountant in conjunction with the City’s audit. The City shall make the audit results available to the Utility Policy Committee. If the audit reveals any discrepancy in accounting methods or record keeping, the discrepancy shall be cured immediately.
Audit Records. The City, the Department of Health and Human Services, the Comptroller General of the United States, the Government Accounting Office or any of their duly authorized representatives shall have access to any books, documents, papers and records of Partner, or its subcontractors, which are pertinent to any activity performed under this Agreement as required under 42 USC 9842 et seq. and 2 CFR 200.333 for the purpose of making audit, examination, excerpts and transcriptions. Partner, or its subcontractors, shall keep and maintain such books, documents, papers and records in accordance with 2 CFR 200.333 et seq. and 45 CFR § 75.361 for a period of at least three (3) years after the expiration or termination of this Agreement or three (3) years after the submission of the Partner’s annual fiscal and programmatic data reports as prescribed herein, or any longer required period of retention if required by HIPAA, FERPA or IDEA. Records for any real property or equipment acquired with Head Start funds must be retained for three (3) years after disposition. Partner shall permit independent auditors access to its records and financial statements as necessary to comply with federal audit requirements. Partner shall maintain service records in accordance with this Agreement, to meet the following standards, and include at a minimum:
Audit Records. 15.1. The contractor shall maintain adequate copies of books, records, vouchers, and records of treatment in such a manner that they may be audited in progress and upon three years following completion of the contract. The contractor, from the effective date of final payment or termination hereunder, shall preserve and make such records available to Fairfax County for a period of three (3) years thereafter.
